Paralegal

Position Summary

Under the general supervision of an Attorney Supervisor, this Paralegal position provides professional legal assistance requiring independent judgment and initiative. The position supports and assists the Department's Division of Legal Services with providing legal services to the Department in a variety of areas, including public records and records management, procurement and contracting, relocation assistance, and administrative rulemaking coordination.

• Responsibilities include:
• Processing public record requests under Wisconsin's Public Records Law
• Conducting complex legal research and analysis of the law
• Drafting and finalizing a variety of legal documents
• Serving as the primary staff contact for the Relocation Assistance Program
• Serving as the Administrative Rules Coordinator for the Department
• Along with other staff positions in the Department, serve as primary point of contact for department public records requests under Wisconsin's Public Records Law, requiring detailed research, analysis, and accuracy, as well as coordination, collection, analysis, and initial processing of varied department records.
• Providing other paralegal and administrative support to the Division as needed.

For more information, please view the complete position description.

Salary Information

This classification is assigned to pay schedule/range 07-04. Starting pay rate will be between $26.52 per hour and $34.03 per hour depending on qualifications, plus excellent benefits. A 12-month probation may be required.

Pay for current state employees will be set in accordance with the Wisconsin State Compensation Plan at the time of hire.

Job Details

Due to the nature of the position, DOA will conduct background checks on applicants prior to selection. DOA does not sponsor work visas. All persons hired will be required to verify identity and eligibility to work in the United States, and to complete the required employment eligibility form.

All employees are expected to live and work in Wisconsin. Certain positions may allow remote/work from home flexibility for a portion of their work schedule, depending on the needs of the position and the work unit. This topic and any remote work flexibility that may be available will be discussed in more detail in the interview process.

Qualifications

Qualifications below will be evaluated during the selection process and must be addressed in your resume and letter of qualifications.

Minimally qualified applicants will have each of the following:

• Experience using computer programs such as Microsoft Office, Outlook, Excel, Adobe, SharePoint, or comparable. Experience may include activities such as accessing emails in a shared mailbox, using Adobe Pro to edit PDFs, using e-Discovery tools, or performing multiple level filters and/or sorting within a spreadsheet.
• Experience communicating with customers in writing.
• Experience drafting legal documents.
• Experience performing tasks with a high level of attention to detail. Experience may include activities such as drafting correspondence without grammatical errors and/or proofreading attorney drafts.
• Experience working independently and dealing with confidential information under minimal supervision.

In addition to the above, well-qualified will also have at least one of the following:

• Paralegal certification, related degree, or experience working in a paralegal role.
• Experience working with state statutes and administrative code.
• Experience with administrative law and/or independently administering administrative programs.
• Experience with applying/interpreting the Wisconsin Public Records Law and responding to public records requests.

How To Apply

Apply online! To apply, click "Apply for Job" to start the application process. Then, you will access your existing account or to create a new account if you don't have an account. Once you are logged in, click "Apply for Job." Follow the steps outlined in the application process and submit your application. Please visit the Frequently Asked Questions section for general wisc.jobs user information and technical assistance.

Your letter of qualifications and resume are very important parts of your application and are used during our evaluation process to determine your qualifications as they relate to the job. Please review instructions on developing your resume and letter of qualifications. Your cover letter is limited to a maximum of two (2) typed pages, single-spaced, no smaller than 10-point font, with 1-inch margins. Resumes should be limited to no more than two (2) pages (no format requirements). Pages more than the specified limits may not be evaluated. References are not necessary at this stage of the process.

Submitted materials will be evaluated and the most qualified applicants will be invited to participate in the next step of the hiring process for available vacancies.

Permanent classified state employees who are eligible for consideration (transfer or voluntary demotion) should complete the application process as described above by the stated deadline.

The State of Wisconsin is an Equal Opportunity and Affirmative Action employer seeking a diverse and talented workforce. Veterans, women, people of color, LGBTQIA+, and people with disabilities are encouraged to apply. We provide reasonable accommodations to qualified applicants and employees with disabilities.

If you are a veteran with a 30% or greater service-related disability and are not currently employed in a permanent position with Wisconsin State Government, please send a cover letter, resume, DD-214 and documentation of your service-connected disability rating (dated within 12 months) to the contact listed below.

Questions can be directed to Paula Langbecker at paulag.langbecker@wisconsin.gov.

Deadline to Apply

Applicant materials are due by 11:59pm Monday, February 24, 2025.