Paralegal - Limited Term Employment

Position Summary

This position is responsible for coordinating the legal review process for credential applications, providing professional support to attorneys in the drafting of legal documents, researching of legal and factual issues, and management of application files. Some of the duties include:

• Compile and organize complex application files and documents including police records, court records, medical records, and licensing records.

• Retrieve FBI reports from DOJ database and review results.

• Review application and renewal files and request additional information as needed.

• Review, analyze and summarize conviction, discipline, medical condition, malpractice, and/or termination documentation of application files and prepare summary memoranda for division attorneys.

• Communicate with applicants regarding application status and inquiries regarding legal review of the application. Act as liaison to applicant regarding application file.

• Monitor the DSPS Credentialing Paralegal inbox and timely respond to customer inquiries.

• Communicate effectively with Executive Directors, Chief Legal Counsel, Board Counsel, board liaisons, and License/Permit Program Associates regarding application files.

• Prepare and submit agenda requests relating to credentialing matters when necessary.

• Utilize team workload tracking tools.

Salary Information

This position is in schedule-range (07-04) with an hourly rate of $24.00 - $28.00, per hour.

Job Details

Prior to any appointments for position(s) filled from this announcement, candidates may be subject to a comprehensive criminal background check.

This state agency does not sponsor work visas. Any appointment made will be contingent on the applicant being able to prove valid status to work in the United States.

This is a Limited Term Employment (LTE) position and limited to 1,039 hours in 26 consecutive pay periods (1 year).

Wisconsin residency is required for Limited Term Employment positions.

Limited Term Employment (LTE) positions are not civil service classified positions, do not give any rights to permanent civil service classified positions and do not lead to permanent status.

Certain positions within this Department may allow remote/work from home flexibility for a portion of their work schedule, depending on the needs of the position and the work unit. This topic and any remote work flexibility that may be available will be discussed in more detail in the interview process. For permanent positions that allow remote work flexibility, it is not anticipated that working outside of Wisconsin (or bordering cities) will be allowed because positions may need to report to office locations in Wisconsin on short notice.

Qualifications

Minimally qualified applicants will have experience with all of the following:

• Experience using computer programs such as Microsoft Office, Outlook, Excel, Adobe, SharePoint, or comparable. Experience may include activities such as emails in a shared mailbox, using Adobe Pro to edit PDFs, or performing multiple level filter and/or sorting within a spreadsheet.

• Experience communicating with customers via email.

• Experience working independently or under general supervision.

• Experience performing tasks with a high level of attention to detail. Experience may include activities such as drafting correspondence without grammatical errors or proofreading attorney drafts

In addition to having all of the above, well qualified applicants will have experience with one or more of the following:

• Experience drafting legal documents.

• Paralegal certification, related degree or experience working in a paralegal role.

• Experience working with state statutes and administrative code.

• Experience with criminal law or litigation.

How To Apply

Apply online! To apply, click "Apply for Job" to start the application process. Then, you will access your existing account or to create a new account if you don't have an account. Once you are logged in, click "Apply for Job." Follow the steps outlined in the application process and submit your application.

Your application materials are very important parts of your application and are used during our evaluation process to determine your qualifications as they relate to the job. For instructions on how to develop and what should be included in these materials, click here. For more information on the basics of the selection process and how the State of WI ensures fair and equitable treatment of all applicants, click here. The vast majority of applicants are able to outline their background and experience in their resume in 1-3 pages. Any resumes submitted with more than 10 pages will not be considered after page 10. If this job posting requires a letter of qualifications, the same limit applies.

Submitted materials will be evaluated by a panel of job experts and the most qualified applicants will be invited to participate in the next step of the selection process. Questions related to the job and how to apply can be directed to Chanda Kaz at chanda.kaz@dot.wi.gov or 608-267-2837. For general wisc.jobs user information and technical assistance, please see the wisc.jobs Frequently Asked Questions page.

Deadline to Apply

The deadline to apply is 11:59PM CST on July 15, 2024.