To provide pre and post-award sponsored activities to CSU Land Grant program's faculty and staff, including, but not limited to project administration, regulatory compliance and fiscal management, proposal development, budget development, and proposal submission.
Essential Duties and Responsibilities:
Review, analyze and negotiate award documents.
Review and assist with land grant proposal submissions.
Manage the fiscal administration of sponsored projects, including the determination of allowability of costs, the application of the appropriate regulations and policies, invoicing and collection of revenues, the documenting and reporting of cost share.
Maintain a thorough knowledge of regulations applicable to sponsored programs administration - federal, state and private. This includes Uniform Guidance for federal grants and contracts and United States Department of Agriculture specific rules, regulations and policies. Also maintain a thorough knowledge of University policies concerning sponsored programs, intellectual property, compliance and other related issues. These regulations are revised frequently.
Develop, negotiate, establish and monitor subcontracts under prime externally sponsored projects.
Coordinate with the Legal Counsel, Director, Office of Sponsored Programs and Research, Deans, faculty and sponsors to develop and negotiate the terms and conditions, including IP issues, of complex legal agreements.
Monitor to ensure that technical reporting is being performed.
Coordinate with the Office of the Controller and with departmental faculty and staff in the billing of external sponsors, the collection of revenue, and participation in sponsor audits as needed.
Act as an administrative point of contact for sponsored projects in coordinating with other university Divisions particularly Administration and Finance.
Reconciles accounts to ensure compliance with sponsor guidelines.
Maintain archives and records that adhere to sponsor retention schedules.
Provide back-up support for Grants Writer, Sr. Pre-Award Administrator, Assistant Director and Director of Sponsored Programs on Land grant activities.
Prepare and submit financial reports to external sponsors.
Review all expenditures to ensure compliance with university and sponsor.
Maintain records of time and effort reporting documents.
Conducts internal audits to ensure compliance with university and sponsor policies and procedures. Assist with gathering data for external audits.
Maintain personnel database for each land grant project.
Participate in regional and national professional organizations to maintain a current and timely knowledge of changing regulations.
Conduct and/or participate in presentations and workshops on issues related to the administration of sponsored programs at local, regional, and national meetings.
Conduct and/or participate in Division or University presentations and workshops on issues related to the administration of sponsored programs.
Assist in the training and education of faculty and staff in budget development, narrative development, electronic submission, and fiscal management.
Assist Director in communicating policies and procedures to land grant faculty and staff
Provide assistance with special projects as needed.
Central State University