Order Processor

Department of Health and Human Services (DHHS)

Inventory & Property Associate I

Opening Date: May 8, 2024

Closing Date: May 22, 2024

Job Class Code: 6530

Grade: 80-11 (Admin)

Salary: $34,403.20 - $45,676.80

Position Number: 2000-3935

The Department of Health and Human Services (DHHS) provides supportive, preventive, public health and intervention services that protect the public health and assist our customers in meeting their needs.

The mission for the Maine Center for Disease Control and Prevention (Maine CDC), Health and Environmental Testing Laboratory, within which this position is located, is to develop and deliver services to preserve, protect, and promote the health and well-being of the citizens of Maine.

You will serve in an administrative support role for the Health and Environmental Testing Lab (HETL). Your primary responsibility is to ensure the HETL Finance Team maintains operation capability by ordering supplies and maintaining inventory. You will also play a role in maintaining the fiscal stability of the HETL providing administrative support by performing routine office tasks. This program is designed protect the health and safely of Maine.

Core Responsibilities

• Sort and match packing slips and invoices verifying and reconciling against vendor statements

• Entry of capital equipment into databases

• Answer inquiries from vendors regarding account balances

• Create computerized requisitions, purchase orders and delivery orders upon request

• Oversee and maintain a computerized inventory control system

• Type routine business documents as form letters and/or memos

• Collaborate with management to complete necessary projects

• Work independently on delegated tasks

• Identify inaccuracies in vendor database

• Maintain organizational-wide supply request spreadsheet

• Fulfilling necessary supply requests

• Provide support regarding HETL orders to laboratorians

• Facilitate the proper distribution of samples within the laboratory

MINIMUM REQUIREMENTS:

Training, education or experience in office and administrative support work that demonstrates 1) competency in applying a solid knowledge of inventory and property management principles to perform complex work in conducting inventory operations for a warehouse or stockroom and 2) the ability to use independent judgement in handling exceptions to establish work assignments, priorities and schedules.

All positions in this classification assume the qualifications of: Inventory and Property Assistant.

Preferred candidates will also have:

o Excellent oral and written communication skills

o Strong attention to detail

o Strong organizational, analytical, mathematical skills

o Self-motivated with excellent problem-solving skills

o Knowledge inventory management techniques

o The ability to establish and maintain effective working relationships with a diverse group of internal and external partners

o Computer skills, Microsoft Office software and database entry

o Ability to work with managers and staff to provide outreach materials for individuals in need of technical assistance

Agency information:

The Department of Health and Human Services (DHHS) is dedicated to promoting health, safety, resilience, and opportunity for Maine people. The Department provides health and social services to approximately a third of the State's population, including children, families, older Mainers, and individuals with disabilities, mental illness, and substance use disorders. The Department also promotes public health, operates two state psychiatric hospitals, and provides oversight to health care providers.

The mission for the Maine Center for Disease Control and Prevention (Maine CDC), within which this position is located, is to develop and deliver services to preserve, protect, and promote the health and well-being of the citizens of Maine.

For additional information about this position please contact Michael Parks at Michael.Parks@maine.gov or (207) 441-0739.

• To apply, please upload a resume and cover letter with your application.

Please submit all documents or files in PDF format.

To request a paper application, please contact Ashley.Smith@Maine.gov .

Benefits of working for the State of Maine:

No matter where you work across Maine state government, you find employees who embody our state motto-"Dirigo" or "I lead"-as they provide essential services to Mainers every day. We believe in supporting our workforce's health and wellbeing with a valuable total compensation package, including:

• Work-Life Fit

• Rest is essential. Take time for yourself using 13 paid holidays, 12 days of sick leave, and 3+ weeks of vacation leave annually. Vacation leave accrual increases with years of service, and overtime-exempt employees receive personal leave.

• Health Insurance Coverage

• The State of Maine pays 85%-100% of employee-only premiums ($10,523.28-$12,380.40 annual value), depending on salary. Use this chart to find the premium costs for you and your family, including the percentage of dependent coverage paid by the State.

• Dental Insurance

• The State of Maine pays 100% of employee-only dental premiums ($350.40 annual value).

• Retirement Plan

• The State contributes the equivalent of 13.41% of the employee's pay towards the Maine Public Employees Retirement System (MainePERS).

• Parental leave is one of the most important benefits for any working parent. All employees who are welcoming a child-including fathers and adoptive parents-receive six weeks of fully paid parental leave. Additional, unpaid leave may also be available, under the Family and Medical Leave Act.

State employees are eligible for an extensive and highly competitive benefits package, covering many aspects of wellness. Learn about additional wellness benefits for State employees from the Office of Employee Health and Wellness.

Note: Benefits may vary somewhat according to specific collective bargaining agreements and are prorated for part-time employment.

There's a job and then there's purposeful, transformative work. Our aim is to create a workplace where you can learn, grow, and continuously refine your skills. Applicants demonstrate job requirements in differing ways, and we appreciate that many skills and backgrounds can make people successful in this role.

As an Equal Opportunity employer, Maine State Government embraces a culture of respect and awareness. We are committed to creating a strong sense of belonging for all team members, and our process ensures an inclusive environment to applicants of all backgrounds including diverse race, color, sex, sexual orientation or gender identity, physical or mental disability, religion, age, ancestry, national origin, familial status or genetics.

If you're looking for a great next step, and want to feel good about what you do, we'd love to hear from you. Please note reasonable accommodations are provided to qualified individuals with disabilities upon request.