Order Entry Specialist

RESPONSIBILITIES:

Job Responsibilities

• Respond to all customer communication in a timely, friendly, and thorough manner.

• Drive a positive customer experience by building relationships, exhibiting empathy, and providing solutions to their customer needs.

• Communicate effectively and resolve customer issues regarding orders, processing, transportation, outstanding invoices, etc.

• Collaborate and maintain effective communication with sales, marketing, manufacturing, fulfillment, and warehouse to ensure accurate and timely responses to customer inquiries regarding product availability, pricing, and delivery requirements.

• Maintain and communicate internally and externally with customers ensuring focus on customer

• Take initiative and be detailed and proactive to ensure that customers' concerns are addressed thoroughly and accurately and to prevent line down situations.

• Contribute and collaborate with team to ensure that KPIs and customer satisfaction requirements are met.

• Respond to inbound customer calls and email regarding order inquiry as to ship dates, problems, order changes, repairs, and RMA's.

• Communicate with other departments such as Technical Support, Logistics, Manufacturing, Regional Sales Managers, Product Managers, etc., to resolve customer issues.

• Support ordering processing including order entry, expediting orders, change orders, returns, monitoring order status and resolving discrepancies.

• Weekly meetings with Key Account Managers to discuss customer concerns.

• Weekly meetings with customers to review open order report.

• Develop good working relationships with customers.

• Have ad hoc meetings with customers and Key Account Managers as needed to ensure deadlines are met.

• Provide open order reports as requested.

• Work in close collaboration with Key Account Managers to ensure exceptional customer service.

• Handle high level of phone inquiries, responding to customers issues effectively.

• Manage accounts for store front distribution centers.

• Provide real-time service.

• May manage billing for orders sent by service manufacturing reps (outside sales team) consignment warehouses.

• Additional duties as required.

Background & Skills

• High School diploma

• Minimum 1+ year (s) work experience or bachelor's degree in related field

• Excellent interpersonal, written, and oral communication skills

• Must possess a professional, friendly attitude

• Ability to collaborate in team environment and effectively work with internal and external customers

• Basic Microsoft Office experience

• Strong work ethic and self-starter, able to effectively manage and own multiple priorities and adapt to change within a fast-paced business environment