OPS - Purchasing Specialist - 77907631

Requisition No: 831072

Agency: Florida Fish and Wildlife Conservation Commission

Working Title: OPS - Purchasing Specialist

• 77907631

Pay Plan: Temp

Position Number: 77907631

Salary: $20-$22/ Hour, Depending on Experience

Posting Closing Date: 06/28/2024

Total Compensation Estimator Tool

FWRI - Admin Services/Contracts Office

Purchasing Specialist

• OPS Position

$20 - $22 per hour

100 8th Ave SE

St. Pete, FL

Admin Services/Contracts Office

Purchasing Specialist

• OPS 77907631

St. Petersburg, Florida - $20-$22 per hour

Our organization:

The FWC envisions a Florida where fish and wildlife are abundant and thriving in healthy and connected natural landscapes with vital working lands and waterways; where natural resources are valued and safely enjoyed by all; and wherein natural systems support vibrant human communities and a strong economy.

Our Mission: Managing fish and wildlife resources for their long-term well-being and the benefit of people.

Every organization has an identity that is forged not only by what it does, but by how it conducts itself. The values embedded in our mission and expressed in the vision of the FWC are to make quality decisions by being dynamic, science-informed, efficient, ethical, collaborative and committed to the vitality of the state and its environment.

Minimum Qualifications:

Seven (7) years of professional experience in contracts or an administrative support position. An associate's degree from an accredited college or university can substitute for two years of administrative experience; a bachelor's degree from an accredited college or university can substitute for four years of the required experience.

One year (1) employment experience working in a professional office environment performing administrative or clerical functions

Computer proficiency including Microsoft Office Word, Excel, and Outlook.

Preferred Qualifications:

Preference may be given to candidates with the following qualifications:

One or more years of working in the State of Florida's People First system

One or more years of experience working with People First Talent Management

One or more years with State of Florida contract experience or working knowledge of State Contract or Purchasing Management and associated programs such as FACTS, FLAIR, MyFloridaMarketPlace, and Ariba on Demand (AOD).

Requirements:

Employment in this position is contingent upon a satisfactory Level 1 background check at no cost to the candidate.

Office hours are from 8:00 A.M. to 5:00 P.M. Eastern Standard Time, Monday through Friday. After four months of employment, this position may be eligible for a hybrid of office and telework days

Responses to qualifying questions should be verifiable by skills and/or experience stated on the profile application/resume. Information should be provided regarding any gaps in employment.

Position Overview and Responsibilities:

Serve as the liaison between the FWRI Contracts Office, contractors, FWC headquarters offices, and FWRI section staff/contract managers for the pre-contract phase.

Consult, advise, and assist FWRI section staff/contract managers with the precontract phase, compilation of contract forms, and uploading contract packets to the contract portal site.

Review contract packets for accuracy and completeness to ensure compliance with state and federal rules and regulations.

FWRI contracts office staff in preparation of all contract/amendment packets; ensure and review all contract documents for accuracy and routing; consult with and advise staff on changes and corrections to documents as needed; monitor the contract routing process; and ensure compliance and proper processing from proposal to close-out.

Advise staff of procedures for proper invoicing and reporting requirements. Review and process invoices for compliance with Comptroller rules. Monitor and assist staff with report due dates and contract expiration dates.

Stay up-to-date and review contracts for compliance with state and federal rules and regulations. Work closely with FWRI Grants and Purchasing Managers.

Ensure FWRI's portal site is up-to-date and accurate.

As needed, provide training and instruction to FWRI staff regarding contract program management. Maintain an accurate FWRI Contract list.

Evaluate impact, identify problems, and recommend appropriate action regarding contract practices and procedures. Notify the supervisor of any appropriate issues with the contract process as they arise.

Perform other work as required. Participate in public outreach efforts, as appropriate.

Knowledge, Skills, and Abilities:

Knowledge of Microsoft Office Word, Excel, Outlook, and Adobe Pro

Possess good customer service, telephone, and clerical skills

Ability to communicate effectively both orally and in writing.

Ability to work independently

Ability and desire to work in an extremely fast-paced, team environment

Ability to multi-task, prioritize, and meet deadlines. Ability to act on changing priorities and responsibilities

Ability to organize and file documents

Ability to establish and maintain effective working relationships with others

Ability to work in a confidential environment. High attention to detail Possess strong organizational skills

Why should I apply?

The Benefits of Working for the State of Florida:

• Eligible OPS positions and qualifying applicants may enjoy top-tier benefits offerings including comprehensive health coverage to meet the needs of you and your family while maintaining low deductibles and low monthly out-of-pocket contributions. .

Health Premiums $25.00- Single / $90.00- Family Biweekly

Low Cost $25,000 Life Insurance

OPS FICA Alternative Retirement Plan

On the Job Trainings

Family and Medical Leave Act (FMLA)

For a more complete list of benefits, visit https://www.mybenefits.myflorida.com/.

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.