Ops Government Operations Consultant II - 65650069

Requisition No: 823257

Agency: Elder Affairs

Working Title: OPS GOVERNMENT OPERATIONS CONSULTANT II - 65650069

Pay Plan: Temp

Position Number: 65650069

Salary: $15.00-$21.30 HOURLY

Posting Closing Date: 05/28/2024

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DEPARTMENT OF ELDER AFFAIRS

BUREAU OF ELDER RIGHTS

• OPEN COMPETITIVE*

ATTENTION CANDIDATES

• All fields in the candidate profile must be completed.

• Work history, hours worked, and formal education fields must be filled out to determine qualifications for this position. Putting "see resume" does not substitute for completing all sections of the candidate profile.

• Selection of candidate will be based on a review of their overall scores, KSAs, primary and supplemental applications, as well as completion of any required work samples, willingness questionnaires, and interview responses, as applicable.

• References and file reviews from previous employment may be verified to determine suitability.

• Resumes and other documentation can be attached to provide additional information.

• The successful candidate must be able to pass a Level II Background screening.

• All previous periods of employment must be listed with address of employer, supervisor name and contact phone number. If there is more than a one-month gap in the employment history that period must be included in its own paragraph block within the employment history section.

PAPER APPLICATIONS WILL NOT BE ACCEPTED BY THE AGENCY. APPLICATIONS MUST BE SUBMITTED THROUGH THE PEOPLE FIRST SYSTEM.

Mission Statement: To promote the well-being, safety, and independence of Florida's elders, their families, and caregivers.

Vision Statement: For all Floridians to live well and age well.

We are seeking an enthusiastic individual with a desire to share our Agency's mission to promote the well-being, safety, and independence of Florida's seniors, their families, and caregivers, and the vision for all Floridians to live well and age well. If you have good judgment, a desire to enrich the lives of others, and share our mission and vision, please consider joining our team.

WHERE YOU WILL WORK:

The Department of Elder Affairs is in the Southwood Office complex in Tallahassee, Florida's Capital City. Lined with rolling hills, oak trees, and canopied roads Tallahassee combines traditional charm with a modern pace of life. Home to two major universities, Tallahassee has a vibrant art and music scene, stately gardens, as well as a vast number of nature trails for those who love the outdoors. Tallahassee is a highly desirable location for both those seeking their first job and those ready to enter the next exciting chapter in their career. Also, with no state income tax, Florida is a great place to work regardless of where you are on the career ladder. For more information about Tallahassee, please visit: https://www.talchamber.com/visit-tallahassee/.

BENEFITS OF WORKING FOR THE STATE OF FLORIDA:

Working for the State of Florida is more than a paycheck. The State's total compensation package for employees features a highly competitive employee benefits including:

• Participation in state group insurance (must meet eligibility requirements*). For more details consult with People First at 877-562-7287 or go to: https://www.mybenefits.myflorida.com/health/eligibility_and_enrollment/ops_employees

• Participation in the Florida Deferred Compensation Plan (457b). (For additional details and online enrollment visit MyFloridaDeferredComp.com)

• State of Florida 401(a) FICA Alternative Plan (tax deferred Retirement Savings Plan). (For more information, please click Social Security Alternative Plan (aigrs.com) and read OPS Social Security Alternative Plan)

• Flexible Spending Accounts

• Seasonal and part-time OPS employees (less than 30 hours average per week) refer to the links above for detailed eligibility requirements.

DUTIES AND RESPONSIBILITIES:

This position is responsible for contract management activities within the Senior Community Service Employment Program (SCSEP) unit. This is a professional position that requires knowledge of Title V of the Older Americans Act, and corresponding Federal Regulations, Data Collection Handbooks, Training and Guidance Letters, and other program documents. The incumbent shall have good communication skills, strong analytical skills, and a basic understanding of financial records and mathematical formulas and should be able to perform the following duties:

• Serves as a contract manager for designated contractor(s) by having a strong working knowledge of programmatic and budgetary expectations. Maintains accurate and up-to-date contract files and provides written and verbal technical assistance. Provides training to contractor(s) staff.

• Reviews monthly performance, quarterly progress reports, management reports, and data quality reports to determine the achievement level and the quality of information entered into SCSEP's national data collection system by contractor(s). Monitors contractor(s) progress in achieving established performance and provides guidance and technical assistance as necessary. Prepares performance improvement plans for contractor as necessary.

• Examines expenditure reports to assure effective and efficient utilization of funds and enter accurate data into the internal budget tracking system.

• Facilitates Quality Assurance and Data Validation reviews, either on-site or via desk review, for contractor(s). Prepares detailed monitoring reports, which contain clearly stated observations, technical assistance provided, findings or areas of non-compliance, and require corrective actions.

• Conducts visits to Host Agencies to evaluate the site. Conducts interviews (in-person, over the phone, or via email) with Host Agency supervisors to ensure participants are receiving necessary training and to discuss the contractor(s)'s programmatic management. Interview participants (in-person, over the phone, or via email) to evaluate their Community Service Assignment and their progress in the SCSEP.

• Participates in Elder Opportunities, Livable Florida, and Department events to promote employing older workers. Provides presentations regarding the SCSEP, as requested.

• Performs other responsibilities and special assignments as directed by the unit supervisor.

KNOWLEDGE, SKILLS & ABILITIES REQUIRED:

• The ability to work independently and communicate effectively, verbally and in writing.

• The ability to work as a team player.

• Proficiency in Microsoft Word, Excel, PowerPoint, Outlook, Internet Explorer (or other internet browsers), and related applications.

• Capable of using basic office equipment, such as copier and fax machine. The ability to work with budgets, track grant expenditures, and knowledge of state government correspondence formats and procedures.

• Knowledge of federal and state laws, including policies, procedures, and rules pertaining to the management, administration, and monitoring of contracts.

• Knowledge of federal and state laws, including policies, procedures, and rules pertaining to the procurement and purchasing of contracted services. Maintain continuing professional education and training in the contracting process as deemed appropriate by the Department.

• Ability to apply basic accounting principles.

• Ability to understand, interpret, and apply laws, rules, regulations, policies, and procedures.

• Ability to interpret auditing standards and principles.

• Ability to review, analyze, and evaluate financial and performance data. Ability to communicate effectively with internal and external audiences. Ability to establish and maintain effective working relationships with others. Ability to effectively provide technical assistance to contractor(s). Knowledge of administrative principles & practices.

• Knowledge of office procedures & practices.

• Ability to utilize problem solving techniques.

• Ability to plan, organize, and coordinate work assignments.

REQUIREMENTS:

• Must have Florida Certified Contract Manager certification.

• Ability to travel.

• Strong leadership and organizational skills.

• Good time-management skills.

SPECIAL NOTES:

Preference will be given to the Department of Elder Affairs employees.

BACKGROUND CHECKS:

A Successful completion of a Level 2 Criminal History Background Check is required for all applicants selected for this position.

APPLICANT INFORMATION:

Applicants should apply on-line via the People First Website https://peoplefirst.myflorida.com by 11:59 p.m. (EST) on the closing date of the position vacancy advertisement but are strongly encouraged to apply by 6:00 p.m. on the closing date to avoid any system down times or any other complications that may arise.

If you have problems applying on-line, call the People First Service Center at 1-877-562-7287. Paper applications will not be accepted by the agency.

The Department of Elder Affairs is an "older worker-friendly" employer and also lists vacancies on the Silver Edition website, found at http://silver.employflorida.com, that connects persons age 50 and older with other businesses/volunteer organizations/employers who specify they are "older worker-friendly."

The Department of Elder Affairs is an E-Verify employer and will provide the Social Security Administration (SSA) and, if necessary, the Department of Homeland Security (DHS), with information from each New Employee's I-9 Form to confirm work eligibility.

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.