Operations Support Specialist

Thank you for your interest in employment with our institution. We want your application process to go smoothly and quickly. We ask that you keep in mind the following when completing your application:

• Once you start the application process, you cannot save your work. Please ensure you have all required attachment(s) available to complete your application before you begin the process.

• Required attachments are listed below on the posting. Your application will not be considered without the required attachments.

If you need assistance or have questions regarding the application process, please contact:

Human Resources

humanresources@wnc.edu

(775) 445-4237

2201 West College Parkway

Carson City, NV 89703

Job Description

Administrative Faculty Contract. Non Tenure Track, Benefits Eligible.

This is a temporary position dependent upon grant funding. The position is being filled through an emergency appointment. Appointment to the role on a permanent basis is contingent upon meeting additional recruitment requirements

Western Nevada College ACCEL College and Career Readiness program seeks a highly motivated, innovative professional with the ability to implement procedures in a fast-paced, evolving environment. Responsible for management and administration of programmatic and day-to-day operations of the ACCEL College and Career Readiness department. Requires excellent customer service skills, exceptional organization and communication skills, and the ability to provide coaching and training on processes and procedures. Additional qualities of a successful candidate include computer literacy (especially proficiency in Microsoft Office programs and virtual communication platforms), ability to work under pressure, attention to detail, critical and creative thinking skills and the ability to work well without supervision.

Some evening and weekend work may be required.

Duties and Responsibilities:

• Provide leadership and management for all day-to-day operations of the ACCEL department.

• Train and supervise support navigators and work study students.

• Deliver procedural guidance and support to staff and instructors.

• Monitor budget, maintain inventory and place orders as necessary.

• Identify opportunities for process and office management improvements and design and implement new systems and ensure they are implemented appropriately.

• Provide administrative support as necessary, including scheduling group meetings, maintaining calendars, conducting research, drafting letters, and creating reports.

• Foster an inviting, organized space that is welcoming to students, teachers, and staff.

• Provide professional and courteous customer service to all staff and visitors of the department including answering phones, responding to inquiries and providing accurate information.

• Assist in the preparation of grant proposals, state reports, and other data as required for analysis and program improvement.

• Maintain excellent records and ensures that shared data and information is accessible, organized, and up to date with most current information.

• Assist with bookkeeping, purchasing, and reporting for ACCEL grants.

• Attend department meetings and take notes, create agendas, and keep minutes.

• Reserve spaces and schedule rooms for classes.

• Generate and maintain master calendar.

• Understand and respect diversity and promotes and inclusive and equitable environment.

• Promote adult education and present a positive image to all stakeholders, community partners, WNC students, and employees.

• Participate in campus and program events.

• Participate in program assessment and program review.

• Serve on college and NSHE committees.

• Other duties as assigned.

Minimum Qualifications:

• Bachelor's degree and two years of related professional experience. An equivalent combination of education and experience may be substituted for the Bachelor's degree (i.e., AA+3 or 4 yrs related professional experience).

Preferred Qualifications:

• Prior office management/coordination experience a plus.

• Higher education experience and grant experience.

• Experience with outreach events and activities.

• Bilingual English/Spanish a plus.

Minimum Starting Salary Information:

This position is at a salary grade B. The minimum of the placement range is $54,634.72. The selected candidate will be placed at or above the minimum based on education and experience. WNC's placement range falls within the NSHE salary schedule: NSHE ADMINISTRATIVE SALARY SCHEDULE

Perks of Working at WNC

• Beautiful campus located along numerous biking and walking trails.

• Health insurance options including dental and vision

• Health Insurance

• Generous annual leave (A contract), sick leave (A & B contract), 13 paid holidays

• Faculty Benefits

• The WNC Fitness Center offers free Faculty and Staff membership WNC Fitness Center

• ComPsych our Employee Assistance Program offers resources and assistance to Faculty and Staff

• Discounted WNC Staff rates for our Child Development Center which has received Four Star Recognition from the Nevada Silver Star Quality Rating and Improvement System.

• Voluntary benefits including accident, disability, legal services, and more

• Voluntary Benefits

• An administrative faculty senate represents full-time, administrative faculty

• Free parking and plenty of it!

• No state income tax!

Remarkable Retirement

Our retirement plan is beyond compare. Your 17.5% contribution is generously matched by WNC. With the faculty retirement plan, you are 100% vested your first day. Sit back and watch your retirement dollars grow! All permanent employees on an annual "A" or "B" contract who are employed at least 50% full-time are eligible to participate in the NSHE retirement program unless they are members of PERS of Nevada. WNC also matches retirement contributions for Nevada PERS members at the rate of 16.75% or 17.5% depending upon the member's elected retirement plan, Employer Paid or Employee/Employer Paid.

Grants-in-aid for Faculty Employees

WNC is proud to provide a reduced-rate tuition benefit to faculty and qualified dependents. Faculty can take up to six credits per semester at a reduced rate. Dependents of faculty have unlimited credits, but in order to be eligible children must be unmarried and under the age of 24 and must receive at least 50% of their financial support from the employee and/or employee's spouse or domestic partner. More information can be found in the Board of Regents Handbook.

HR Department Information

WNC Human Resources is committed to providing quality services in a professional, caring and consistent manner, while partnering with the WNC community to foster a work environment that attracts and inspires excellence in people.

Human Resources supports all the academic and administrative departments and programs at WNC by providing personnel, benefits, payroll, affirmative action, and legal services. For more information, please visit the WNC Human Resources page.

Exempt

Yes

Full-Time Equivalent

100.0%

Required Attachment(s)

• Cover Letter

• Resume

• Unofficial Transcripts

• Contact information for three professional references

Closing Job Date:

Open until filled.

Posting Close Date

07/13/2024

Note to Applicant

Newly hired faculty must assure that their official transcript is sent by the degree granting institution(s) to Western Nevada College, Human Resources Office within 30 calendar days from the effective date of employment.

Academic degrees must have been awarded by regionally accredited institutions.

Employment is contingent on the completion of appropriate background verification, which may include criminal history, credit history, sex and violent offender registry, education verification, licensure, and employment history to be administered by the Western Nevada College Human Resources office.