Operations Specialist

OFFICE LOCATION

Lansing, Michigan, USA

#Li-hybrid

This is a hybrid position and will require working from the Lansing office at least twice per week during the first 6 months. Preference for applicants located in the Lansing and mid-Michigan area, however other locations within commuting distance will be considered.

WHO WE ARE

The mission of The Nature Conservancy (TNC) is to conserve the lands and waters upon which all life depends. As a science-based organization, we develop innovative, on-the-ground solutions to the world's toughest environmental challenges so that people and nature can thrive. Our work is guided by our values, which include a commitment to diversity and respect for people, communities, and cultures. From a rewarding mission to career development and flexible schedules, there are many reasons to love life #insideTNC. Want to know more? Check out our TNC Talent playlist on YouTube to hear stories from staff or visit Glassdoor.

One of TNC's primary goals is to cultivate an inclusive work environment so that employees around the globe have a sense of belonging and feel that their unique contributions are valued. We know we'll only achieve our mission by hiring and engaging a diverse staff that reflects the communities in which we work. Recognizing that people bring talent and skills that have been developed outside the scope of a job, we take a holistic approach to recruitment that considers life experience in addition to the professional requirements listed in our postings. Please apply - we'd love to hear from you. To quote a popular saying at TNC, "you'll join for the mission, and you'll stay for the people."

WHAT WE CAN ACHIEVE TOGETHER

The Operations Specialist will work towards meeting the strategic priorities of the program by implementing tactics for approved plans, and completing day-to-day tasks and activities in addition to special projects by the Operations Team. They may be responsible for planning and execution of logistics for special events and/or meetings, purchasing, central filing, mailroom operations, facility management, telecommunications, and/or reception. They may assist with the recruitment, training, and recognition of program volunteers, and may direct the activities of volunteers. In addition, the Operations Specialist may perform Information Systems, Human Resources, and Finance administrative tasks, including processing forms, preparing reports and forecasts, and monitoring and preparing budgets. They will respond to inquiries about program activities, create program materials, and draft correspondence. They will be well versed in the systems and resources utilized by the team in order to execute assigned tasks. They will maintain, track and research data, produce and review reports, and perform program analysis. The Operations Specialist will provide guidance in satisfying administrative requirements based on extensive knowledge of policies and procedures. They will provide support and targeted training related to the functional area of the team. They will implement processes and practices in order to improve effectiveness. The Operations Specialist will communicate with staff in various programs across the Conservancy, as well as with donors, volunteers, vendors, and business relations. They will communicate or distribute information to assist staff in making decisions, solving problems, and improving workflow.

This is a hybrid position and will require working from the Lansing office at least twice per week during the first 6 months. Preference for applicants located in the Lansing and mid-Michigan area, however other locations within commuting distance will be considered.

Responsibilities & Scope

• Work within scope of program's strategic goals;

• Act independently on assigned tasks and exercise independent judgment based on analysis and experience, referring difficult questions and unusual problems to supervisor;

• Coordinate projects with several variables, working within a defined timeline and budget;

• Demonstrate sensitivity in handling confidential information;

• Perform non-routine analysis, research and follow-through;

• Ensure compliance with Conservancy policies and procedures, and external (donor/legal/IRS) requirements;

• Financial responsibility includes purchasing, processing invoices, contracting with vendors, and assisting with budget preparation;

• May act as a resource to others to solve problems and act in supervisor's stead when instructed;

• May supervise administrative and/or volunteer staff, including training and professional development;

• Provide input through project teams for the improvement of existing programs;

• Travel and work flexible hours as needed;

• Work environment involves only infrequent exposure to disagreeable elements and minor physical exertion and/or strain; and

• Work is diversified and may not always fall under established practices and guidelines.

WE'RE LOOKING FOR YOU

Are you looking for work you can believe in? At TNC we strive to embody a philosophy of Work that You Can Believe in where you can feel like you are making a difference every day. The ideal candidate should have exceptional communication and collaboration skills and experience designing, organizing, and directing complex projects. This is an exciting opportunity to contribute to the ongoing mission of conservation by directing and shaping the work of our team!

WHAT YOU'LL BRING

• Bachelor's degree and 2 years related experience or equivalent combination.

• Experience coordinating administrative processes.

• Experience generating reports and interpreting data.

• Experience in business writing, editing, and proofreading.

• Experience organizing time and managing diverse activities to meet deadlines.

• Experience working across teams and communicating with a wide range of people.

DESIRED QUALIFICATIONS

• Multi-lingual skills and multi-cultural or cross-cultural experiences are appreciated.

• Ability to analyze information for the purpose of coordinating and planning activities and solving problems.

• Ability to use existing technology to achieve desired results.

• Excellent customer service skills and focus.

• Experience interpreting guidelines to achieve desired results.

• Knowledge of current trends in specific field.

• Strong organization skills, accuracy, and attention to detail.

WHAT WE BRING

Since 1951, TNC has been doing work you can believe in. Through grassroots action, we have grown from a small non-profit into one of the most effective and wide-reaching environmental organizations in the world. Thanks to more than 1 million members, over 400 scientists, and the dedicated efforts of our diverse staff and partners, we impact conservation around the world!

TNC offers a competitive, comprehensive benefits package including health care benefits, flexible spending accounts, a 401(k) plan with an 8% employer match, parental leave, accrued paid time off, life insurance, disability coverage, employee assistance program, other life and work well-being benefits. Learn more about our benefits on our Culture Tab on nature.org/careers.

We're proud to offer a flexible work environment that supports of the health and well-being of the people we employ.

SALARY INFORMATION

The starting pay range for a candidate selected for this position is generally within the range of $56,240-$59,755 for annual base salary. This range only applies to candidates whose country of employment is the USA. Where a successful candidate's actual pay will fall within this range will be based on a variety of factors, including, for example, the candidate's location, qualifications, specific skills, and experience. Please note countries outside the USA would have a different pay range in the local currency based on the local labor market, and not tied to USA pay or ranges. Your geographic location will be confirmed during the recruitment.

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