Operations Project Specialist - Perioperative Services Admin - Full Time 8 Hour Days (Non-Exempt) (Non-Union)

Provides specialized professional support services to administrators and/or project managers in the administration of research and/or administrative projects. Assists in the administration and coordination of a variety of research and/or administrative projects including planning, budgeting, organizing, research and delivery of services. Coordinates and supervises work assignments of other administrative personnel as assigned.

Provides specialized professional support to administrators and/or coordinators in the administration of business operations. Assists in the administration and coordination of a variety of financial and/or technical processes including planning, billing, and auditing. Collaborates with additional departments and coordinates workflow changes as assigned.

Essential Duties:

• Assists in the administration and coordination of a variety of financial and/or technical processes and provides quality control. Assists management with administrative functions such as planning, organizing, coordinating, scheduling and implementing project activities to meet objectives

• Assists in the planning of data collection. Recommends methods and procedures for data acquisition, management and quality control. Recommends statistical techniques for data analysis as needed

• Researches, gathers, organizes and summarizes data for project and/or administrative reports and/or activities.

• Conducts charge and billing audits. Instructs clinical staff and administrators on quality assurance procedures and answers questions regarding data collection, management and analysis methods. Monitors problem areas and submits regular reports with recommendations. Takes necessary steps to address issues and resolve problems.

• Assists in developing and updating department policies and procedures and coordinating implementation. Communicates and/or documents. Develops forms, flow charts and system requirements.

• Participates in development and administration of project or department budgets. Provides pertinent data and projections for use in developing project or department budgets.

• Interfaces with faculty and/or staff and external contacts necessary to complete project assignments or for information exchange. Resolves problems or questions referred by staff or administrators.

• Provides leadership, guidance and supervision to staff, student workers as needed

Trains project or administrative personnel and assesses proficiency or readiness of trainees.

• Develops and maintains electronic databases and/or other records for reporting purposes. Enters and/or verifies database transactions as necessary. Provides technical support and design enhancements.

• Arranges and attends meetings with product vendors as needed. Makes presentations, as needed. Establishes and maintains an active network of professional contacts.

• Ability to work independently and exercise discretion and judgment in job performance.

• Assists with charge reconciliation, charge code requesting, and linking in appropriate system. Manages new supply onboarding. Tracks our Value Analysis Committee and capital processes. Ensures process for after the fact purchase orders is adhered to timely and accurately.

• Performs other duties as assigned.

Required Qualifications:

• Req High school or equivalent

• Req Bachelor's degree in a related field

• Combined experience/education may act as substitute for minimum education.

• Req 3 years Directly related project or administrative experience.

• Req Excellent verbal and written communication skills.

• Req Working knowledge of word processing Microsoft Office applications.

• Req Detail oriented individual with a high level of accuracy.

Preferred Qualifications:

• Pref Master's degree

Required Licenses/Certifications:

• Req Fire Life Safety Training (LA City) If no card upon hire, one must be obtained within 30 days of hire and maintained by renewal before expiration date. (Required within LA City only)

The hourly rate range for this position is $33.00 - $54.02. When extending an offer of employment, the University of Southern California considers factors such as (but not limited to) the scope and responsibilities of the position, the candidate's work experience, education/training, key skills, internal peer equity, federal, state, and local laws, contractual stipulations, grant funding, as well as external market and organizational considerations.

USC is an equal opportunity, affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, disability, or any other characteristic protected by law or USC policy. USC will consider for employment all qualified applicants with criminal histories in a manner consistent with the requirements of the Los Angeles Fair Chance Initiative for Hiring ordinance. We provide reasonable accommodations to applicants and employees with disabilities. Applicants with questions about access or requiring a reasonable accommodation for any part of the application or hiring process should contact USC Human Resources by phone at (213) 821-8100, or by email at uschr@usc.edu. Inquiries will be treated as confidential to the extent permitted by law.

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