Operations Officer I - Executive Assistant To Council President

THIS IS A NON-CIVIL SERVICE POSITION

EXECUTIVE ASSISTANT TO THE COUNCIL PRESIDENT

Baltimore City Council, President's Office

The Office of the City Council President is seeking an Executive Assistant to coordinate and provide high-quality administrative support to the executive team. This role involves a variety of tasks that contribute to the overall efficiency of office operations and its success.

SALARY: $68,289.00 - $109,521.00

Title: Executive Assistant to the Council President

Closing Date: Continuous until filled

Job Type: Non-Civil Service, Full-time

Work Hours: 8:30am to 4:30pm with occasional evening and weekend work

TYPICAL EXAMPLES OF THE WORK (The following examples illustrate the work performed in this position. This list is not inclusive. The position may require related duties not listed, if necessary to accomplish the work of the agency.)

• Reviews and prioritizes all incoming requests for the Council President's appearances, interagency meetings, business, legislative and community meetings.

• Acts as liaison between the Council President and outside interests (i.e., company CEOs/Presidents, citizens, government relations executives, elected officials) to finalize all logistics for events.

• Acts as the interoffice liaison between the outside entity, organization, and agency requesting the Council President's attendance and the office staff assigned to attend the event with the Council President or on his behalf.

• Collaborates with scheduler from the council offices to discuss outside events in which the Council President can support with his attendance.

• Engages with the City to proactively schedule the Council President to attend community meetings/events.

• Collaborates with the Director of Community Affairs to assign staff to either attend with or to represent the Council President at meetings and events.

• Meets weekly with the Council President to discuss his calendar of events and availability for future events/meetings.

• Meets weekly with the Executive Staff to discuss the Council President's calendar and suggested events/meetings.

• Prepares and maintains daily calendar.

• Confirms all daily appointments.

• Collaborates with the Communications and Community Affairs teams to oversee the preparation of event/meeting binders the Council President uses to prepare for events.

• Initiates the preparation of and provide preliminary verbiage for Resolutions.

• Takes and transcribes weekly staff minutes.

• Assists Chief of Staff with scheduling.

• Drafts administrative letters.

• Prepares and arrange for the preparation of meetings/events.

• Proofreads and edits others' letters.

• Acts as backup for Executive Assistant to the Council President

REQUIRED KNOWLEDGES, SKILLS AND ABILITIES

• Knowledge of the Baltimore City Council, the legislative body of government

• Knowledge of English grammar, spelling, and punctuation.

• Ability to communicate effectively, orally and in writing.

MINIMUM EDUCATION AND EXPERIENCE REQUIREMENTS

Requirements

• A Bachelor's degree in Business Administration, Public Administration, Management, or related field from an accredited college or university and 2 years of experience in professional-level administrative, operations, or technical work. Previous work lead experience may be required.

Equivalencies

• Equivalent combination of education and experience.

LICENSES, REGISTRATIONS AND CERTIFICATES

Not Applicable.

ABOUT THE CITY OF BALTIMORE'S WORKFORCE

With a 15,000+ employee stakeholder workforce, the City of Baltimore's occupations span from executive and managerial to laboring, including public health and safety, clerical, technical, administrative, and support capacities throughout the metropolitan area. Operating under a Civil Service System, the majority of stakeholders are represented by one of nine labor unions; with a large body of appointed positions. This career opportunity offers a comprehensive benefits package and competitive salary, commensurate with education and experience. Individuals under final consideration for appointment to this position will be required to submit to drug and alcohol testing and criminal background check. This position will remain posted until the closing date listed or until filled.

NOTES:

EDUCATION ACCREDITATION: Applicants education must be obtained from an accredited institution. Education credentials obtained out of the US must be evaluated for US equivalency. Evaluation agencies information may be obtained at www.naces.org.

CRIMINAL BACKGROUND CHECK: Eligible candidates under final consideration for appointment to positions identified as positions of trust will be required to authorize the release of and successfully complete a criminal conviction check.

The City of Baltimore is an Equal Opportunity Employer

Financial Disclosure:

This position is required to complete a Financial Disclosure pursuant to Sections 7-7, 7-8, and 7-9 of the City Ethics Law.