Operations Manager

To manage, evaluate and develop existing operating policies and procedures and program function for a large unit/operational area. Oversee the accounting, reporting, personnel, budgetary and organizational functions in line with the scope of the area.

Description of Duties

• Manages the effectiveness and efficiency of the processes and procedures of the daily operations of assigned unit and associated complex accounting or financial assignments in accordance with applicable regulations, policies, and procedures.

• Coordinates with department leadership in improving high risk areas and continuously researches emerging risks in areas related to the department or program, specifically as it may apply to federal grant guidance, contracts and agreements, and others, and takes action and implements needed changes.

• Develops, reviews and evaluates unit activities and support systems and implements changes to improve and maintain the effectiveness of unit operations.

• Monitors the appropriateness and effectiveness of service within the division in order to deliver outstanding service to both internally and externally to the division.

• Interprets and ensures assigned unit operates in accordance with federal, state, UT System, and local policies including internal UTRGV policies and procedures.

• Implements and monitors an evaluation plan addressing strategic evaluation metrics, data collection methods, analysis and reporting related to institutional assessment.

• Develops data collection practices and monitors uniform data collection protocol across programs/departments as related to assessment, program review, strategic planning, and overall continuous improvement.

• Leads the effort in creating unit impact reports, publications, and grants or other applicable documents.

• Provides guidance and support to unit staff including, but not limited to, reviewing the financial terms and conditions of agreements; ensures expenditures are allowable, allocable and appropriate; monitors effort reporting and cost sharing; monitors unit budget planning and forecasting.

• Develops procedures for collecting and reporting financial, accounting, and statistical data for the preparation of monthly, quarterly, and annual status analyses of funds and expenditures.

• Analyzes, summarizes, and communicates current regulatory and organizational compliance developments to unit leadership and department managers, and assists in the efforts to ensure policies, procedures, forms and trainings meet all new and amended requirements and deadlines.

• Creates, reviews, and approves various accounting records, reports, and applications.

• Responsible for coordination and clearinghouse of unit agreements such as Memorandums of Understanding, Local Cooperation Agreements, Sub-Award Agreements, and others.

• Serves as the unit liaison for collaboration with internal and external departments and community partners.

• Creates professional development opportunities on a regular basis for unit staff on federal, state, UT System, and local policies and also creates other personal and professional growth training sessions.

• Performs other duties as assigned.

Supervision Received

General supervision from assigned supervisor.

Supervision Given

Direct supervision of assigned staff.

Required Education

Bachelor's degree in Accounting, Education, Business, or related from an accredited university.

Preferred Education

None.

Licenses/Certifications

None.

Required Experience

Four (4) years of related experience, including performing program evaluation and reporting, grant and/or budget management and oversight, financial analysis and reporting, including supervisory experience.

Preferred Experience

Experience obtained in a higher education institution performing related duties. Knowledge and experience working with grant administration. Experience with contractual services and revenue-based models.

Equipment

Use of standard office equipment. Expert proficiency in use of Excel, data management systems, assessment and related software applications.

Working Conditions

Needs to be able to successfully perform all required duties. Office Environment; some travel and weekend work is required. Exerting up to 20 pounds of force frequently, and/or a negligible amount of force constantly to move objects. UTRGV is a distributed institution, which requires presence at multiple locations throughout the Rio Grande Valley. Work is performed primarily in a general office environment across the Rio Grande Valley.

Other

Mastery of written communication for technical reports, assessment/evaluation, grant proposals, annual financial reports, and various publications. Ability to make decisions in high stress situations. Excellent analytical and problem-solving skills.

Physical Capabilities

N/A

Employment Category Full-Time Minimum Salary Commensurate with Experience Posted Salary Commensurate with Experience Position Available Date 06/07/2024 Grant Funded Position No If Yes, Provide Grant Expiration Date