Operations Manager

Note for Current UM Employees

Current employees must apply internally via connectU > connectu.olemiss.edu

Definition of Class

This position plans, manages, implements, and provides oversight over a variety of administrative support functions for a large or complex department. The incumbent manages the planning and facilitation of events; prepares detailed reports, reviews account activity, and makes recommendations for departmental budget; provides supervision and guidance to support staff.

Examples of Work Performed

• Organizes, maintains, and updates departmental records electronically and/or physically.

• Attends faculty and department meetings, records minutes, and assists with voting procedures.

• Supervises, trains and manages tasks for assigned support staff.

• Supports the department chair in addressing faculty, staff, and student issues.

• Authorizes and approves documents and forms on behalf of the department chair.

• Processes student awards, coordinates student recruitment activities, and/or manages donor relations for scholarships.

• Supports department administration in course scheduling.

• Provides operational support and oversight of fiscal management for the department.

• Analyzes reports, fiscal trends, and makes recommendations for the departmental budget.

• Organizes and manages events for department guests, faculty recruitment, department programs, and other related events.

• Creates and manages the departmental calendar for graduate exams, events, and meetings.

• Manages procedures and logistics for the administration of graduate exams, including location, security and proctoring.

• Composes and edits correspondence on behalf of the department chair.

• Supports the development of proposals for externally funded grants and contracts.

• Develops and implements departmental operating protocols and procedures and follows Quality Assurance Quality Control (QAQC) guidelines.

• Serves as a liaison to faculty, students, alumni, university departments, and other internal and external constituents.

• Provides oversight of website and social media outlets for the department.

• Performs similar or related duties as assigned or required.

Essential Functions

These essential functions include, but are not limited to, the following. Additional essential functions may be identified and included by the hiring department.

• Plans, manages, implements, and provides oversight over a variety of administrative support functions for a large or complex department.

• Manages the planning and facilitation of events.

• Prepares detailed reports, reviews account activity, and makes recommendations for departmental budget.

• Provides supervision and guidance to support staff.

Minimum Education/Experience

Education:

Bachelor's Degree from an accredited college or university.

AND

Experience:

Two (2) years of experience related to the above described duties.

Substitution Statement: Related experience may be substituted for education, on a basis set forth and approved by the Department of Human Resources.

Interview Requirements: Any candidate who is called for an interview must notify the Department of Equal Opportunity/Regulatory Compliance in writing of any reasonable accommodation needed prior to the date of the interview.

Salary/Wage Information

To learn more about our pay structure and view our salary ranges, click here to visit the Compensation page of our Human Resources website. This link is provided for general pay information. Hourly rate or salary may vary depending on qualifications, experience, and departmental budget. Note: Unclassified positions (faculty, executives, researchers and coaches) do not have established salary ranges.

EEO Statement

The University of Mississippi provides equal opportunity in any employment practice, education program, or education activity to all qualified persons. The University complies with all applicable laws regarding equal opportunity and affirmative action and does not unlawfully discriminate against any employee or applicant for employment based upon race, color, gender, sex, pregnancy, sexual orientation, gender identity or expression, religion, citizenship, national origin, age, disability, veteran status, or genetic information.

Background Check Statement

The University of Mississippi is committed to providing a safe campus community. UM conducts background investigations for applicants being considered for employment. Background investigations include a criminal history record check, and when appropriate, a financial (credit) report or driving history check.

Nearest Major Market: Oxford Mississippi