Under the general direction the Nursing Director and with oversight from the Executive Director of Business Operations, the Operations Manager is responsible for a variety of supervisory, administrative, and financial non-nursing functions. The Operations Manager has responsibility for Service, Operations/Finance, Data Management, Personnel Management, Materials Management and Equipment, Quality Control and Data Collection and Reporting.
As a lead member of the Patient Care Team, the Operations Manager is responsible for responding to need of patients and family members and takes a proactive role in the efficient operation of the unit. This role will also be responsible for the coordination and monitoring of schedules, payroll, patient classification, and other systems to support the patient care unit.
PRINCIPLE DUTIES AND RESPONSIBILITIES:
1.As a member of the Patient Care Team, the Operations Manager is responsible for ensuring
that the patient and family members are attended to in a professional manner. The Operations
Manager is responsible for responding to the needs of the patient/family members in a timely
manner and maintains a professional and friendly demeanor at all times. As a lead member of
this team, the Operations Manager is also responsible that other members of the team are
responding to the needs of patients and families in a timely and professional manner.
2.The Operations Manager will work cohesively as a member of the Patient Care Team, and will
take a proactive role in ensuring the smooth and efficient operation of the unit.
3.Maintains hospital service standards, with particular attention to personal/behavioral, staff
teamwork, and patient-staff interaction guidelines.
OPERATIONS AND FINANCE:
1.Works cooperatively with the Nursing Director and Nursing Finance Manager to develop and
maintain systems for collecting information to measure unit (s) of productivity. Monitors
management report expenditure, reports findings to Nursing Director and initiates plan as
2.Assists with the collection and analysis of budget information
3.Completes weekly payroll (s) and enters data for schedules and actual staffing into One
Staff system. Maintains Patient Classification system daily.
4.Maintains staff records (i.e. use of sick time, FMLA, per diems, time schedules, staff turnover,
license renewal, in-services/competencies, educational records.
5.Meets with Executive Director of Business Operations on a frequent basis and as needed to
ensure consistency of processes.
1.Manages relevant databases, promotes security of information along with maintaining
and auditing data to ensure quality control of systems. Primary systems include
scheduling, payroll, and patient classification.
2.Develops and maintains systems to ensure confidentiality and integrity of patient record in
compliance with hospital policies, procedures, and standards.
3.Contributes to the development of policies, procedures and systems which assure the
effective operational functioning of the unit.
4.Produces and maintains management data related to the operational needs and projects.
1.Supervises the daily activities of the Unit Coordinator to ensure optimum performance.
2.Oversees the maintenance of confidential personnel, changes of status, terminations and
3.Ensures completion of Annual Infection Control, Fire and Safety, OSHA, and other regulatory
requirements and maintains records.
4.Participates in hiring, terminating, and performance evaluations of unit coordinators and other
personnel as directed.
5.Schedules unit coordinators time and approves changes, as appropriate.
6.Oversees and/or coordinates department orientation.
7.Supports Staff as a resource in information systems.
1.Coordinates and maintains systems for: (a) control group of inventory levels: (b) outside
purchasing of supplies and equipment and capital equipment.
2.Establishes and maintains levels of regular supply items'
3.Keeps audit trail of equipment ordered and received. Ensures that equipment is safe and
in proper working condition in coordination with other departments.
4.Maintains accurate inventory of equipment essential to unit.
5.Collaborates with Patient Care team in obtaining information/planning on new
products/technology; facilitates the introduction of new equipment/supplies.
6.Generates and submits operating and capital budget requests based on the unit/patient
care needs in conjunction with appropriate resources.
1.Collaborates with Nursing Director to keep unit regulatory ready, demonstrating knowledge of
regulatory guidelines and ability to participate in unit quality programs.
2.Participates in quality improvement projects.
3.Member of Safety Committee, as assigned.
1.Participates on Nursing, Hospital, or Partner's Healthcare System teams, as appropriate.
2.Assists Nursing Director (s) in creating and implementing systems with filing and distribution
of information (i.e. policy changes, announcements, staff meeting minutes and maintains
bulletin boards, email lists, and manuals.)
3.Completes special projects. Develops and participates in projects to enhance operations.
4.Performs other duties, as assigned.
Bachelor's Degree required.
1-2 years of healthcare or related experience.
Strong analytical, organizational, interpersonal and demonstrated customer service skills required.
5 years of equivalent systems, management or supervisory leadership skills may be substituted for a bachelor's degree.
Payroll, Staffing, Scheduling and Management experience required.
Partners Healthcare System