Operations & Finance Director

Description

Title: Operations & Finance Director

Status: Full time Exempt, 40 hours per week

Compensation: $40.87 - $43.27 per hour / $85,000 - $90,000 per year

Benefits: Employer-paid health, vision, and dental insurance; life and long-term disability insurance; 401K employer contributions; generous paid vacation (2 weeks first year), sick leave (3 weeks), and holidays (9 holidays & 2 personal choice days); phone, internet, cell phone, and hybrid work stipends.

Supervisory responsibilities: This position supervises the Finance Manager, IDA Fiscal Manager, and the Operations Coordinator.

Union representation: This position will supervise represented staff but is not represented by the union. As a member of management, the Operations & Finance Director will participate in bargaining and contract management, providing input on effective labor relations and determining the fiscal impact of economic proposals.

Equity

Neighborhood Partnerships (NP) is a mission-driven organization committed to equity and inclusion.

About Neighborhood Partnerships

NP works to advance housing and economic justice through several initiatives, coalitions, and projects. These include the Oregon Housing Alliance, the Oregon Individual Development Account (IDA) Initiative; and the Oregon Economic Justice Roundtable (OEJR).

About this position

NP's Operations & Finance Director guides our operations, human resources, and financial management. A key role of this position is monitoring and maintaining compliance and managing risk. The position requires strategic thinking and a deep appreciation for effective systems and processes that build the infrastructure and plans needed to meet organizational goals. The Operations & Finance Director approaches day-to-day team needs with a strong sense of organization, effectiveness, and grace.

The Operations & Finance Director is a member of NP's Leadership Council, which is being created in the Spring of 2024. The Leadership Council is made up of five members, representing each of NP's programs, along with the Organizational Director. The intention of the Leadership Council is to share power and decision-making in a collective space so that NP is practicing its vision of equitable and liberating practices. At the time of this position recruitment, the scope of the Leadership Council is forming. This will require the Operations & Finance Director to approach it with openness, a collaborative spirit, and a willingness to try things in new ways.

Responsibilities & Essential Job Functions

Operations Oversight (45%): Ensure NP has the organizational infrastructure, systems, processes, and resources needed to achieve NP's mission.

• Supervise NP's Operations Coordinator to ensure smooth and supported operations related to technology, facilities, and office management.

• Oversee and monitor information, data, and administrative systems to ensure alignment with NP's values and programmatic and development needs.

• Oversee matters relating to facilities, major equipment acquisition and maintenance, and office lease agreements.

• Manage employee benefits, including working with the Employee Benefits Committee, our insurance broker, and NP supervisors to ensure that staff access what is available to them.

• Perform fiduciary agent duties for NP's retirement plan, including required reporting and ERISA compliance.

• Establish high quality working environments for all staff through the lens of operational effectiveness, staff well-being, and organizational cohesiveness.

• Secure and maintain appropriate insurance for NP and ensure compliance with all risk management policies and practices.

• Update and maintain corporate documents, including the maintenance of historical fiscal documentation.

Financial Management (30%): Work collaboratively with NP staff and contractors to ensure the maintenance of our fiscal health and ability to grow towards our vision and strategic plan.

• Supervise the Finance Manager and IDA Fiscal Manager to support their ability to manage NP's and the Oregon IDA Initiative's accounting systems in compliance with GAAP, FASB, and applicable governmental accounting requirements.

• Act as NP Account owner/administrator for NP's various bank and investment accounts, including approving ACH payments and transfers.

• In collaboration with the Organizational Director and Leadership Council, support the creation of NP's organizational budget and financial forecasting in service to NP's goals and strategic plan.

• Act as point of contact for NP's contracted fiscal support.

• Act as point of contact for NP's auditors, facilitating the annual audit process with the Finance Team.

• Ensure compliance with NP's Financial Policies including internal controls and risk management.

• Staff Board Finance Committee and answer questions about financial reports and fiscal standing.

Human Resources and Workplace Culture (15%): Link NP's values, culture, and legal obligations to create and sustain staff satisfaction, strong organizational culture, and legal compliance.

• Lead the logistics related to staff recruitment, hiring, and performance evaluation in collaboration with the Leadership Council.

• Monitor staff morale and facilitate team building and staff development activities in a hybrid work environment.

• Oversee personnel and HR matters, in collaboration with contracted HR firm.

• Oversee and maintain an effective onboarding process to support supervisors of new employees.

• Ensure compliance with employment law and employee handbook and develop and implement HR policies and procedures. This includes aligning these structures with organizational values, goals, and long-term sustainability needs.

• Stay up to date on changing legal requirements and updates in the field.

All staff are required to participate in the following:

Organizational Responsibilities (10%)

• Equity work

• Support anti-racist work.

• Support ongoing work to integrate equity perspectives and structures into all aspects of organizational operations, planning, and work. This includes participation in the Equity Team and equity subcommittees on a regular basis.

• Contribute to the development of and hold yourself and others accountable to the NP equity plan.

• Participate in the planning and operation of NP's RE: Conference, including planning of sessions, allocation of scholarship funding,

• Participate in and take turns in needed support roles for staff meetings, all staff retreats, board communication, community building and supporting practices. This may include facilitation, research, writing, reporting, and supporting the building and maintenance of an inclusive workplace environment and culture.

• Support the recruitment, interviewing, hiring, and onboarding of new NP employees.

• Provide feedback for other NP employees through the 360 annual evaluation process.

• Help advance the mission of the organization by promoting and advocating for our work when appropriate.

NP is an Equal Opportunity Employer and encourages applications from people of color, LGBTQIA+ people, women, and people with disabilities. The Board and staff believe they can meet the organization's mission only with a diverse Board and staff who cultivate a culture of equity and inclusion.

Application Instructions

Click here for the full job description and application instructions.

This position is open until filled. First review of resumes begins 4/18/24.

Listing Type

Jobs | Hybrid | Remote

Categories

Accounting | Executive | Finance | Management | Nonprofit | Office | Operations | Other

Position Type

Full Time

Experience Level

Senior Level

Employer Type

Direct Employer

Salary Min

85000

Salary Max

90000

Salary Type

/yr.