Operations Dispatch Clerk

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Job Type

Full-time

Description

POSITION SUMMARY

The Operations Clerk is responsible for providing customer service by building and maintaining relationships with customers and responding to their needs and expectations.

ESSENTIAL JOB FUNCTIONS FOR THIS POSITION:

No. Description

• Foster and build relationships and opportunities for stability and long-term growth with customers by gaining an understanding of their expectations and specific preferences.

• Book freight aggressively, with a sense of urgency, and in a manner that keeps every driver moving daily and eliminates layovers for more efficient and profitable operations.

• Plan ahead by working with the planning group continuously throughout the day, booking as much freight as possible in advance.

• Proactively identify potential service failures and work with planning and dispatch to remedy issues.

• Communicate with customers regarding status updates as required by customers and provide solutions to problems that arise.

• Enter data into the TMW system accurately and completely.

• Understand and actively work with customer-issued scorecards to improve customer service and meet customer expectations

• Ensure timely communication via phones, email, and satellite communication

• Elevate any Driver associate needs, questions, or inquiries to the Operations Manager in a timely manner

• Communicate proactively to the customer in cases of non-compliance to window times and delivery

• Maintain regular and reliable attendance

• Additional duties as assigned by Leadership and Customer.

OTHER SIGNIFICANTJOB FUNCTIONS INCLUDE:

No. Description

• Monitor customer trailer pools and work with operations to adjust as needed.

• Ensure that there are enough trailers in the pool to accommodate present and near future bookings.

• Understand and monitor customer lane and volume commitments to book accordingly

• Obtain and set pickup and delivery appointments when applicable.

• Communicate any Customer changes or needs to the entire Operations and Sales teams; serve as the conduit internally for our Customers.

• Comply with company policies and procedures and all applicable laws and regulations.

Requirements

REQUIRED EDUCATION / EXPERIENCE

• High School Diploma
• 3 years of experience in Transportation, Operation or Logistics industries

PREFERRED EDUCATION / EXPERIENCE

• Associates or bachelor's degree in Operations, Logistics, or Transportation related fields

REQUIRED SKILLS (TECHNICAL, CLERICAL, LANGUAGE, ETC.)

• Ability to work and communicate effectively with others promoting to promote a team environment that supports your coworkers.

• Listen to problems first in order to gain a clear understanding and provide solutions to Customers.

• Thrive in a fast paced, high volume work environment.

• Possess the ability to accept constructive criticism from both external and internal sources. Learn from mistakes to improve your professional skills.

• Possess basic computer skills.

• Ability to communicate with many levels of personnel (internal and external) and strive for process improvement

• Ability to resolve conflict and problems diplomatically and handle criticism positively without emotion

PREFERRED SKILLS (TECHNICAL, CLERICAL, LANGUAGE, ETC.)

• Proficiency in Microsoft Office products

• Knowledgeable of TMW Office Suite product

PHYSICAL DEMANDS

• Sit at a desk and operate a computer and telephone for most of your shift.

• Walk the operations floor as needed to communicate with others

WORK ENVIRONMENT

• Fast paced and high volume