Operations Coordinator

The Wesleyan is hiring and we are looking for passionate, caring, and energetic individuals like YOU! In seeking to fulfill our life mission, our guiding principles are clear - the community we serve and those we serve with are valuable. As a part of The Wesleyan, you will have a unique opportunity to share our vision and mission of assisting those in need with an organization abundant in opportunity for growth.

We are currently looking for an Operations Coordinator to work within our Senior Living Communities at The Wesleyan. The Operations Coordinator will be responsible for assisting and supporting the overall administrative efforts and coordination of the day-to-day operations of The Wesleyan including board member management and experience, fundraising and donor coordination, and assistance with organizational marketing efforts, tasks, and projects. Strong organizational skills along with proven administrative experience with non-profit boards and fundraising support will be essential to the success of this position. As an Operations Coordinator at The Wesleyan, you will be an integral part of a mission and values-based organization that provides endless opportunities for career growth.

Essential Job Functions:

• Prepare, proofread and edit correspondences and documents from the President/CEO, COO and/or Senior Leadership Team.

• Manage the overall Board of Trustees and sub-committee meetings, correspondence, and logistics including the online BoardEffect portal, board meeting scheduling, preparation and set-up, recording and documentation of meeting minutes, correspondence and engagement efforts with board members, creation of board packets, and coordination of new board member orientation.

• Assist facilities with any required yearly applications by providing current Board information when requested.

• Manage all foundation, corporation, and individual donor database records and files.

• Generate monthly fundraising reports and other database reports as needed.

• Maintain guest lists, gather and prepare registration materials and other duties as assigned for fundraising events.

• Prepare media materials for distribution. (i.e., copying, filing, mailing, e-mailing).

• Assemble media, display, and donor kits for events and meetings.

• Answers phone and relays messages in corporate office; initiates and coordinates appointment scheduling; prepares purchase requisitions and travel arrangements; completes paperwork and maintains supply inventory.

• Assist with the documentation required for grant proposals and reporting.

• Provide any requested materials to auditors for yearly audit.

• Coordinate events and meetings as needed, including meeting set-up and coordination of logistics.

• Answer phones and transfer calls as needed; take and deliver messages to the appropriate persons.

• Assist with managing corporate calendars.

• Coordinate travel arrangements for the corporate office staff as requested.

• Assist other corporate staff as needed.

• Other duties and responsibilities as assigned.

Qualifications:

• A bachelor's degree in business or other related field preferred.

• A minimum of five years' experience in an executive administrative position.

• Proficiency in Microsoft Word, Excel and PowerPoint, BoardEffect and SAP Concur.

• Database management experience is helpful.

• Excellent interpersonal skills as well as verbal and written communications skills.

• Ability to organize and prioritize work, multi-task effectively, and work independently with little supervision.

• Ability to be proactive and anticipate next steps or needs.

• Ability to maintain a high level of confidentiality.

• A positive attitude, adaptability, an affinity for teamwork, attention to detail and initiative.

• A service-minded approach to all aspects of the job.

• A passion for working within a senior living community is a plus!

• Alignment with and enthusiasm about The Wesleyan's culture and core values

The Wesleyan is an Equal Opportunity Employer

Benefits:

• Health Insurance

• Dental Insurance

• Vision Insurance

• 401(k)

• Paid Time Off

• Tuition Reimbursement