Operations Coordinator- University Laboratory High School

Operations Coordinator- University Laboratory High School

University of Illinois Urbana-Champaign

The University of Illinois Urbana-Champaign is accepting applications for an Operations Coordinator for the University Laboratory High School. In addition to providing strategic leadership, finance functions, and human resource administration, the Operations Coordinator will manage the day-to-day operations, personnel, and facilities within the unit and serve as a liaison between the Director, faculty, staff, college, and external parties.

Duties & Responsibilities

Operations administration

• Assist the Director in the overall operation of the department and liaise with faculty and staff. Make day-to-day decisions in the absence of the Director and refine the strategic priorities of the department to execute and implement those decisions. Help to foster a strong trust and culture in the department amongst faculty and staff. Build an environment for success founded on the mission and vision of the department.

• Assist the Director in strategic planning by compiling and analyzing data for various strategy-related projects and meetings.

• Collaborate with the Advancement Director on the administration and use of University of Illinois Foundation gift funds for the unit.

• Oversee departmental contracts, grants, and agreements within the department, ensuring University policy is followed.

• Oversee facility use, maintenance, and upgrades.

• In coordination with the administrative team and Registrar, oversee student registration process.

• Provide resources to staff and administer conflict resolution when needed.

• Serve as the Director's designee in a variety of administrative matters.

• Perform other related duties as assigned.

Business office oversight

• Supervise the Business Office Staff (i.e., review and coordinate faculty absence requests; conduct performance evaluations; manage daily work expectations, operations, performance, etc.) and provide office coverage as needed while supervising the main office staff.

• Manage financial communications on daily school-level issues.

• Manage, communicate, and report faculty leave requests.

• Create a dynamic work setting that supports the opportunity for growth, allowing employees to perform at the highest capacity. Cultivate an environment that fosters effective communication.

• In collaboration with the administrative team, create and maintain standard operating procedures for departmental resources.

• Perform other related duties as assigned.

Safety administration

• Serve as unit Asbestos Designated Person.

• In coordination with the Assistant Director, oversee school safety and emergency procedures, including the Emergency Response Plan.

• Perform other related duties as assigned.

Position Qualifications

Required-

• Bachelor's degree in business administration, management, or a field related to the position.

• Two (2) years of professional business, financial, and/or managerial work experience. (NOTE: A Master's Degree in an area consistent with the duties of the position may be substituted for one (1) year (12 months) of work experience.)

Preferred-

• Demonstrated project management experience.

• Demonstrated experience at an administrative level within the University of Illinois system or a High School environment.

Successful candidates will have the following-

• Highly developed skills in management, organization, business, and leadership.

• Understanding of financial and budgeting processes and principles.

• Successful experience in a leadership role.

• Ability and interest in problem solving, independently and as part of a collaborative team

• A thorough understanding of the organizational structure of Uni High as it relates to the Office of the Provost and the University is necessary.

• Extensive knowledge of guidelines and business policies and practices set forth by the University.

• Excellent interpersonal skills and must be comfortable working with secondary school students.

• Detail-oriented level of organizational skills.

• Ability to work with a diverse group of people.

Appointment Information

This is a 100% full-time Civil Service 5010 - Business/Administrative Associate position, appointed on a 12-month basis. The expected start date is as soon as possible after the close of the search. Minimum salary is $75,000. We strive to provide a competitive salary, considering factors such as available market data, internal equity, candidate experience and qualifications, collective bargaining agreements, and budget constraints. The final salary offer will be determined through a thorough assessment of these elements. Work authorization sponsorship is not available for this position.

For more information on Civil Service classifications, please visit the SUCSS web site at https://www.sucss.illinois.gov/pages/classspec/default.aspx.

Application Procedures & Deadline Information

Applications must be received by 6:00 pm (Central Time) on July 23, 2024. Apply for this position using the Apply Now button at the top or bottom of this posting and upload a cover letter, resume and contact information for three professional references. In order to be considered as a transfer candidate, you must apply for this position. Applications not submitted through https://jobs.illinois.edu will not be considered. If required by the position, transcripts or other documentation of credentials are to be provided no later than the first day of employment. For further information about this specific position, please contact Jennifer Steiling (steiling@illinois.edu). For questions regarding the application process, please contact 217-333-2137.

The University of Illinois System is an equal opportunity employer, including but not limited to disability and/or veteran status, and complies with all applicable state and federal employment mandates. Please visit Required Employment Notices and Posters to view our non-discrimination statement and find additional information about required background checks, sexual harassment/misconduct disclosures, and employment eligibility review through E-Verify.

Applicants with disabilities are encouraged to apply and may request a reasonable accommodation under the Americans with Disabilities Act (2008) to complete the application and/or interview process. Requests may be submitted through the reasonable accommodations portal, or by contacting the Accessibility & Accommodations Division of the Office for Access and Equity at 217-333-0885, or by emailing accessibility@illinois.edu.

Requisition ID: 1025397

Job Category: Administrative

Apply at: https://jobs.illinois.edu