Operations Coordinator (#78399)

Description

Title: Operations Coordinator

Position Number: 78399

Hiring Unit: Hawaii Community College

Location: North Hawaii (Honokaa)

Date Posted: April 18, 2024

Closing Date: May 10, 2024

Band: B

Salary Information: salary schedules and placement information

Full Time/Part Time: Full Time

Month: 11-Month

Temporary/Permanent: Permanent

Other Conditions:

General funded position. Appointment may begin approximately July 2024, pending availability of funds and actual staffing requirements.

Duties and Responsibilities:

• Provides and manages the day-to-day administrative support for the Ko Education Center (KoEC) on the Hawaii Community College - Honokaa campus.

• Serves as KoEC building coordinator. Oversee coordination of day-to-day facilities management to include but not limited to submission of work orders and building renovations.

• Assists the Hawaii CC Administration with developing, supporting, and implementing programs that would serve the students and community of North Hawaii.

• Responsible for monitoring and managing KoEC budgets to ensure the budget is maintained and expended appropriately. Ensure compliance with policies and procedures.

• Supports and assists with personnel transactions, including recruitment, onboarding and evaluation.

• Provides supervision and training for personnel, including Civil Service and Student Assistants.

• Identifies, analyzes and finds resolution to facilities and operations problems including supplies/equipment requirements and staffing requirements.

• Maintains oversight of auxiliary service and facilities maintenance, including compilation of current and historical compliance information for preparation of reports as required.

• Keeps Hawaii CC Administration informed of concerns related to KoEC operations or facilities.

• Prepares reports on equipment usage and other media-related services.

• Responsible for the maintenance and operation of educational technology including the general use and multimedia classrooms.

• Works closely with the Hawaii CC IT department to develop, implement and evaluate technology-related policies and procedures at KoEC.

• Serves as the primary point of contact for technology support for KoEC personnel and community.

• Provides on-going training and communication on technology safety and security for KoEC personnel and community.

• Provides and/or coordinates support for classes, meetings, presentation, special events and projects.

• Responsible for overseeing the coordination of community engagement events, including but not limited to convening planning committees, logistics and communication.

• Participates in outreach, engagement and marketing activities.

• Participates in College activities.

• Duties may include working outside of normally scheduled hours, including nights, weekends, and holidays.

• Other duties as assigned.

Minimum Qualifications:

• Possession of a baccalaureate degree in Business Administration, Public Administration, Engineering or related field and 3 year(s) of progressively responsible professional experience with responsibilities for management support including experience in fiscal administration, procurement, budget or operation management; or any equivalent combination of education and/or professional work experience which provides the required education, knowledge, skills and abilities as indicated.

• Considerable working knowledge of principles, practices and techniques in the area of business administration as demonstrated by the broad knowledge of the full range of pertinent standard and evolving concepts, principles and methodologies

• Considerable working knowledge and understanding of applicable federal and state laws, rules, regulations and theories and systems associated with business administration.

• Demonstrated ability to resolve wide ranging complex problems through the use of creative reasoning and logic to accurately determine the cause of the problems and the resolution of the problems in an effective, innovative and timely manner.

• Demonstrated ability to interpret and present information and ideas clearly and accurately in writing, verbally and by preparation of reports and other materials.

• Demonstrated ability to establish and maintain effective working relationships with internal and external organizations, groups, team leaders and members, and individuals.

• Demonstrated ability to operate a personal computer, apply word processing software, and spreadsheet software.

• If applicable, for supervisory work, demonstrated ability to lead subordinates, manage work priorities and projects, and manage employee relations.

Desirable Qualification:

• Experience in higher education facility, auxiliary, operations, technology, or maintenance services.

• Experience with the Kuali Financial System.

• Fiscal or budgetary planning experience in an institution of higher education.

• Experience in planning and coordinating logistics, to include event planning, communications and project management.

• Experience in developing policies and/or procedures.

• Demonstrated commitment and/or experience promoting equity and a diverse workforce/academic environment.

• Demonstrated commitment and/or experience supporting the success of students.

Application Submission: Click on the "Apply" button to complete an application and attach the following required documents.

• A Copy of your academic transcript(s) appropriate to the position are required to be attached in order to verify all courses completed and/or degree conferred (unofficial transcripts are acceptable; copies of diplomas will NOT be accepted). Official transcripts are required at the time of hire. Transcripts issued outside the United States of America require a course-by-course analysis with an equivalency statement from an agency having membership with the National Association of Credential Evaluation Services, Inc., verifying the degree equivalency to that of an accredited institution within the USA will be required before date of hire. Expense of the evaluation shall be borne by the applicant:

• Statement outlining how you meet minimum (and desirable, if applicable) qualification;

• Names and contact information of three (3) references familiar with your job performance;

• Resume.

Letters of recommendation are welcome. Applications lacking copies of academic transcript(s) will be reviewed based on work experience equivalency to meet minimum qualifications (MQs). All minimum qualifications must be met by the closing date. The application will be considered incomplete if material is unreadable. Incomplete applications will not be considered. If multiple applications are submitted, only the last application received will be considered.

Note: If you have not applied for a position before using NEOGOV, you will need to create an account.

Inquiries: 808-934-2503

EEO/AA, Clery Act, ADA

Hawai'i CC does not discriminate on the basis of age, race, sex, color, national origin, or disability or other protected classes in its programs and activities. For Inquires or complaints concerning our non-discrimination policies, please contact: Human Resources Manager, EEO/AA Coordinator (808-934-2527, Hawai'i CC Bldg. 397-Room 4); Disabilities Counselor (808-934-2725, Hawai'i CC Bldg. 388-Room 106); Vice Chancellor for Student Affairs, Section 504 Coordinator (808-934-2509, Hawai'i CC Bldg. 379A-Room 4); or Title IX Coordinator (808-934-2765, Hawai'i CC Bldg. 383-Room 123).

The University of Hawai'i is an Equal Opportunity/Affirmative Action Institution and is committed to a policy of nondiscrimination on the basis of race, sex, gender identity and expression, age, religion, color, national origin, ancestry, citizenship, disability, genetic information, marital status, breastfeeding, income assignment for child support, arrest and court record (except as permissible under State law), sexual orientation, domestic or sexual violence victim status, national guard absence, or status as a covered veteran. For more information or inquiries regarding these policies, please refer to the following link: http://www.hawaii.edu/offices/eeo/eeo-coordinators/

Employment is contingent on satisfying employment eligibility verification requirements of the Immigration Reform and Control Act of 1986; reference checks of previous employers; and for certain positions, criminal history record checks.

In accordance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, annual campus crime statistics for the University of Hawai'i may be viewed at: https://www.hawaii.edu/titleix/help/campus-security/, or a paper copy may be obtained upon request from the respective UH Campus Security or Administrative Services Office.

In accordance with Article 10 of the unit 08 collective bargaining agreement, bargaining unit members receive priority consideration for APT job vacancies. As a result, external or non BU 08 applicants may not be considered for some APT vacancies. BU 08 members with re-employment rights or priority status are responsible for informing the hiring unit of their status.

Accommodation Request: The University of Hawai'i complies with the provisions of the Americans with Disabilities Act (ADA). Applicants requiring a reasonable accommodation for any part of the application and hiring process should contact the EEO coordinator directly. Determination on requests for reasonable accommodation will be made on a case-by-case basis. For further information, please refer to the following link: https://www.hawaii.edu/offices/eeo/accommodation-request/

Agency University of Hawaii

Website http://workatuh.hawaii.edu