Operations Coordinator (Hookui & H-Pep), 0097257T

Description

Title: Operations Coordinator (Hookui & H-PEP)

Position Number: 0097257T

Hiring Unit: College of Education, Center on Disability Studies

Location: Manoa Campus

Date Posted: June 19, 2024

Closing Date: Continuous

• Review of applications begins July 8, 2024

Band: B

Salary : salary schedules and placement information

Full Time/Part Time: Full-Time

Month Type: 11-month

Temporary/Permanent: Temporary, not to exceed: August 31, 2024

Other Conditions: Extramural funds. To begin approximately July 2024 or soon thereafter. Renewal contingent upon satisfactory performance, availability of funds, and project needs.

Duties and Responsibilities

• *Provides administrative, fiscal, and program management analysis support to project faculty and staff.

• *Reviews, authorizes and initiates procurement of equipment & supplies, including preparation of specifications and securing appropriate bids from vendors.

• *Maintain accurate account of project budget information and expenditures, develop financial spreadsheets, and perform regular audits and reconciliations as necessary.

• *Review monthly expenditures. Work closely with the Office of Research Services (ORS) to generate monthly invoices ensuring compliance with funding agency's requirements.

• Prepare, facilitate, and/or process purchase orders, direct payments, travel requests/completions, contracts, stipends and other related procurement and fiscal activities in compliance with agency and University rules and regulations.

• Coordinate, plan, and direct, in conjunction with the project director, meetings, conferences, workshops & major training events, including assisting with developing agendas, managing participant registration, & identifying key stakeholders/attendees.

• Keep abreast of current University policies, procedures, regulations, directives and State and Federal statutory requirements, i.e., Hawaii Revised Statutes, Hawaii Administrative Rules, and Federal Acquisition Regulations.

• Prepare and edit reports, agendas, letters, and complex documents such as quarterly reports that require specific formatting; and gather, interpret and analyze terminology and research for project requirements.

• Assist in the preparation of grant applications by formulating budgets, proofreading budget narratives, and working with the Center on Disability Studies (CDS) Fiscal Authority to ensure MyGrant submission is timely and accurate.

• Establish and maintain large databases for associated programs.

• Review university generated computer reports for accuracy. Compile, analyze, develop and provide financial information and other activity reports to system administrators, auditors, and funding agencies as required.

• Other duties as assigned.

Minimum Qualifications

• Possession of a baccalaureate degree in Business Administration or related field and 3 year(s) of progressively responsible professional experience with responsibilities for Business Administration/Management; or any equivalent combination of education and/or professional work experience which provides the required education, knowledge, skills and abilities as indicated.

• Considerable working knowledge of principles, practices and techniques in the field of Business Administration/Management as demonstrated by the broad knowledge of the full range of pertinent standard and evolving concepts, principles and methodologies.

• Considerable working knowledge and understanding of applicable federal and state laws, rules, regulations and theories systems associated with Business Administration/Management.

• Demonstrated ability to resolve wide ranging complex problems through the use of creative reasoning and logic to accurately determine the cause of the problems and the resolution of the problems in an effective, innovative and timely manner.

• Demonstrated ability to interpret and present information and ideas clearly and accurately in writing, verbally and by preparation of reports and other materials.

• Demonstrated ability to establish and maintain effective working relationships with internal and external organizations, groups, team leaders and members, and individuals.

• Demonstrated ability to operate a personal computer and apply word processing software.

• If applicable, for supervisory work, demonstrated ability to lead subordinates, manage work priorities and projects, and manage employee relations.

• Ability to pack, lift and carry at least twenty (20) pounds independently or with assistance.

• Ability to work evenings, weekends, and/or holidays, as needed.

• Ability to travel independently to various locations throughout the state of Hawaii for events, trainings and meetings.

Desirable Qualifications

• Possession of a master's degree in Business Administration or related field.

• Experience working with or in Hawaii Department of Education.

• Experience working with Native Hawaiian educators and parents.

• Experience with electronic financial systems such as Kuali and RCUH.

To Apply: Click on the "Apply" button on the top right corner of the screen to complete an application and attach required documents to the online application. The applicants should submit a cover letter indicating how you satisfy the minimum and desirable qualifications, resume, names and contact information (including email addresses) of 3 professional references, and official transcripts (copies acceptable; however, official transcripts are required upon hiring). Late, incomplete, or unreadable application materials will not be considered. Please REDACT references to social security numbers and birth date on submitted documents. All items become the property of the University of Hawaii and will not be returned.

NOTE: If you have not applied for a position before using NEOGOV, you will need to create an account. The maximum file size to upload/attach is 10 MB. If the attachment is larger than 10 MB, please split the file and upload it as a supplemental attachment.

Inquiries: Lisa Uyehara, uyeharal@hawaii.edu

EEO/AA, Clery Act, ADA

The University of Hawai'i is an Equal Opportunity/Affirmative Action Institution and is committed to a policy of nondiscrimination on the basis of race, sex, gender identity and expression, age, religion, color, national origin, ancestry, citizenship, disability, genetic information, marital status, breastfeeding, income assignment for child support, arrest and court record (except as permissible under State law), sexual orientation, domestic or sexual violence victim status, national guard absence, or status as a covered veteran. For more information or inquiries regarding these policies, please refer to the following link: http://www.hawaii.edu/offices/eeo/eeo-coordinators/

Employment is contingent on satisfying employment eligibility verification requirements of the Immigration Reform and Control Act of 1986; reference checks of previous employers; and for certain positions, criminal history record checks.

In accordance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, annual campus crime statistics for the University of Hawai'i may be viewed at: https://www.hawaii.edu/titleix/help/campus-security/, or a paper copy may be obtained upon request from the respective UH Campus Security or Administrative Services Office.

In accordance with Article 10 of the unit 08 collective bargaining agreement, bargaining unit members receive priority consideration for APT job vacancies. As a result, external or non BU 08 applicants may not be considered for some APT vacancies. BU 08 members with re-employment rights or priority status are responsible for informing the hiring unit of their status.

Accommodation Request: The University of Hawai'i complies with the provisions of the Americans with Disabilities Act (ADA). Applicants requiring a reasonable accommodation for any part of the application and hiring process should contact the EEO coordinator directly. Determination on requests for reasonable accommodation will be made on a case-by-case basis. For further information, please refer to the following link: https://www.hawaii.edu/offices/eeo/accommodation-request/

Agency University of Hawaii

Department University of Hawai'i at Manoa

• College of Education

• Center on Disability Studies Address 1410 Lower Campus Road, #171 F

Honolulu, Hawaii, 96826

Website http://workatuh.hawaii.edu