Operations Associate

Position Information

Classification Title Office/Clerical Lead FLSA Non-Exempt FTE 1.00 Minimum Qualifications

Requires at least a high school diploma or equivalent. Please contact your Human Resources office for an evaluation of education/experience in lieu of the required minimum qualifications.

Preferred Qualifications Position Summary

The Office of Internal Grants, Awards and Research Personnel (IGARP) within the Office of Research is seeking a motivated, energetic individual to join their team as a Operations Associate. This position reports directly to the Assistant Director. This individual is responsible for management of program and process operations under the guidance and direction of the Associate Vice President for Research and Assistant Director including, but not limited to, administrative and clerical support for the above office and for the Associate Vice President for Research. The person in this role will:

• Plan and execute logistical details of professional development programming and special events for campus postdocs and research scientists.

• Office of Postdoctoral Affairs administrative processes, requiring full policy knowledge and interpretation and communication with other offices and units on campus.

• Assistance to the AVPR with facilitating meetings and working groups and general administrative support in communication.

• Co-liaison to the UGA Postdoc Association (in conjunction with the Assistant Director).

• Coordinate postdoc fellowship program logistics.

Knowledge, Skills, Abilities and/or Competencies

• Excellent attention to detail and organizational skills.

• Professional written communication skills

• Knowledge of, and experience with, office processes and procedures.

• Excellent interpersonal and customer service skills.

• Experience with technology tools used to support office environments.

• Ability to coordinate multiple activities and meet departmental objectives and deadlines.

• Ability to work accurately and independently as well as with a team.

• Ability to maintain confidentiality and handle sensitive information.

Physical Demands

• Use of a computer for long periods of time.

• Occasional lifting and transport of items that weigh at least 20 lbs.

• Sitting, standing, walking, bending, stooping, pushing, pulling.

Is driving a responsibility of this position? No Is this a Position of Trust? Yes Does this position have operation, access, or control of financial resources? No Does this position require a P-Card? No Is having a P-Card an essential function of this position? No Does this position have direct interaction or care of children under the age of 18 or direct patient care? No Does this position have Security Access (e.g., public safety, IT security, personnel records, patient records, or access to chemicals and medications) Yes Credit and P-Card policy

Be advised a credit check will be required for all positions with financial responsibilities. For additional information about the credit check criteria, visit the UGA Credit Background Check website.

Background Investigation Policy

Offers of employment are contingent upon completion of a background investigation including, a criminal background check demonstrating your eligibility for employment with the University of Georgia; confirmation of the credentials and employment history reflected in your application materials (including reference checks) as they relate to the job-based requirements of the position applied for; and, if applicable, a satisfactory credit check. You may also be subject to a pre-employment drug test for positions with high-risk responsibilities, if applicable. Please visit the UGA Background Check website.

Duties/Responsibilities

Duties/Responsibilities

Plan and execute logistical details of professional development programming and special events for campus postdocs and research scientists, including scheduling and marketing (events webpage, social media and newsletter) for events and physical set up for events.

Percentage of time 30 Duties/Responsibilities

Primary operator of Office of Postdoctoral Affairs administrative processes, which include postdoc offer letter review, UGAJobs actions review and approval, administrative processing of postdoc salary requests, postdoc 5-year term review, postdoc appointment post-processing and act as backup to the Assistant Director as the NSF-NIH GSS Postdoc Survey Coordinator.

Percentage of time 30 Duties/Responsibilities

Assistance to the AVPR with the Research Communication and Collaboration Roundtable (RCCR) and other initiatives (to include scheduling meetings, scheduling speakers, meeting set-up, assistance with the RCCR newsletter and other logistical and communication tasks) and general administrative support.

Percentage of time 20 Duties/Responsibilities

Coordinate postdoc fellowship program logistics, to include creating and maintaining competition web forms via InfoReady, coordinating site visits, coordinating with the AVPR and Assistant Director on website updates, and other administrative and logistical tasks associated with the programs.

Percentage of time 10 Duties/Responsibilities

Co-liaison to the UGA Postdoc Association (in conjunction with the Assistant Director).

Percentage of time 10

Contact Information

Recruitment Contact

Contact Details

For questions concerning this position or recruitment progression, please refer to the Recruitment Contact listed below.

Recruitment Contact Name Jessica Farmer Recruitment Contact Email jhawks.farmer@uga.edu Recruitment Contact Phone

Posting Specific Questions

Required fields are indicated with an asterisk (*).

Applicant Documents

Required Documents

• Resume/CV
• Cover Letter

Optional Documents

Persons needing accommodations or assistance with the accessibility of materials related to this search are encouraged to contact University HR (hrweb@uga.edu).

The University of Georgia is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, ethnicity, age, genetic information, disability, gender identity, sexual orientation or protected veteran status.