IPG Health saddle river , NJ 07458
Posted 1 week ago
Basic Information
Location
NJ Parsippany 3 Sylvan Way
Posted Date
14-May-2024
Agency
Trio
Department
Program Management
Job Number
43346
Job Type
Regular
Posting Locations
United States
Work Arrangement
Regular
Job Description
JOB SUMMARY
The Operations Associate (OA) is responsible for partnering with the meeting planners, program managers, and Speaker Bureau team with managing program costs, HCP spend, and reports. They are responsible for cross- checking HCP costs across projects. Successful Sr OAs are detail-oriented team players that has a knack for details and reporting.
ESSENTIAL FUNCTIONS
Administrative
Client Relations
Project Management
Budgeting & Finances
Updates program records timely and accurately in the portal or other program tracker to properly manage program actual costs.
Collaborates with PM Management, finance and/or client teams to ensure that projects are delivered on time and within budget.
JOB DUTIES / RESPONSIBILITIES
Provides day-to-day project support to the team.
Manages post program costs and data entry to appropriate database and/or spreadsheets.
Drafts and processes HCP honorarium and expense check requests.
Handles job closing of program/meetings when all costs are accounted for and work with Client Business Manager to close out the job.
Compiling and QC'ing HCP spend reporting on a per program/monthly basis based upon client specific HCP reporting requirements and compliance under the Sunshine Act.
Maintains and tracks various HCP costs, including, but not limited to air travel costs, hotel accommodations and other HCP spend values.
Manages UPS labels and shipments of all HCP honorarium and expense checks/letters.
Manages Meetings American Express credit cards with tracking of costs, reporting, and liaison with A/P.
Assists with managing vendor and vendor set-up as needed.
Assists senior staff with client specific reporting.
Maintains and tracks various HCP costs, including, but not limited to air travel costs, hotel accommodations and other HCP spend values.
Knowledge of PhRMA code guidelines and client specific HCP report requirements.
EDUCATION
REQUIRED/PREFERRED
Bachelor's degree preferred
LICENSES & CERTIFICATIONS
EXPERIENCE
MINIMUM EXPERIENCE
AREA OF EXPERTISE
REQUIRED/PREFERRED
3+ years
Finance or finance-related field required
KNOWLEDGE, SKILLS, & ABILITIES
COMPETENCIES
Detail Orientation
Client Focus
Communication
Is attentive and shows interest in the subject
Express ideas clearly and accurately
Self-Management
Practically and objectively identifies one's own performance and abilities.
Prioritizes and completes tasks to deliver desired outcomes within allotted time frames with minimal or no supervision
Salary
$56,000 to $80,000 annually
The salary range for this position is noted within this job posting. Where an employee or prospective employee is paid within this range will depend on, among other factors, actual ranges for current/former employees in the subject position; market considerations; budgetary considerations; tenure and standing with the company (applicable to current employees); as well as the employee's/applicant's background, pertinent experience, and qualifications.
IPG Health