Operations Assistant I, Counseling & Psychological Services

Fairfield University Fairfield , CT 06430

Posted 3 weeks ago

Job Description:

DEPARTMENT: Counseling & Psychological Services, Collegiate Recovery Program and Associate Vice President for Health & Wellness

BASIC FUNCTION: Supports the administrative functions of the Department of Counseling & Psychological Services, Collegiate Recovery Program and the Associate Vice President; performs various reception and secretarial functions.

This is a 10-month ( August 15 to June 15 ) benefits eligible position.

UNUSUAL WORK CONDITIONS: High degree of confidentiality

KNOWLEDGE AND SKILL NEEDED:

EDUCATION: Bachelor's degree

EXPERIENCE: 2-3 years office experience.

REQUIREMENTS: Demonstrated computer knowledge of various software programs, e.g., Medical Records Software, Budget Management, Word, Excel, PowerPoint, and Outlook; excellent interpersonal, organizational and communications skills; and attention to detail.

ESSENTIAL FUNCTIONS:

1.Responsible for receptionist duties. These involve:

  • providing full-time coverage of front desk,
  • greeting, assisting, and screening students, faculty, staff and

telephone callers,

  • delivering telephone messages accurately and in a timely manner,
  • scheduling appointments for supervisor and professional staff,
  • fostering an environment of sensitivity and privacy.

2.Performs various secretarial functions. These involve:

  • obtaining information and reports,
  • entering data in Titanium Medical Records software program,
  • arranging schedules for on-call rotation and psychiatrist,
  • preparing and editing departmental written correspondence and materials,
  • overseeing and ordering supplies for office,
  • maintaining departmental records, managing electronic filing systems,

and tracking staff time off, memberships and subscriptions, etc.,

  • coordinating with various internal service providers including Accounts

Payable, Human Resources, CNS, Campus Operations, Public Safety,

Central Stores, etc., as well as external vendors.

3.Provides operational support. This involves:

  • assisting in preparation and maintenance of budget related information,
  • assisting in preparation of Operational Reviews,
  • preparing expense reports, purchase orders and other finance-related

forms,

  • maintaining Front Desk Policy & Procedure Manual.

4.Participates in the growth and development of the department. This involves:

  • promoting an image of courtesy and efficiency throughout the University

community consistent with the department's mission,

  • keeping abreast of University procedures and policies,
  • participating in staff meetings as requested,
  • communicating effectively with supervisor concerning pertinent departmental

and/or University matters.

5.Promotes safe and secure working conditions. This involves:

  • promoting the proper utilization of equipment and materials,
  • notifying supervisor immediately of any unsafe working conditions.

6.Performs other related functions as requested.

Duties may be changed and/or be added at any time.

  • Disclaimer

The above information on this description has been designed to indicate thegeneral nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications required of employees

assigned to this job.

Category:

Student Affairs - Staff

All offers of employment are contingent upon a satisfactory background check.

Fairfield University is an Equal Opportunity/Affirmative Action employer, committed to excellence through diversity, and, in this spirit, particularly welcomes applications from women, persons of color, Veterans, and members of historically underrepresented groups. The University will provide reasonable accommodations to all qualified individuals with a disability.

Load a resume or CV first, then upload supporting documents including a cover letter at the bottom of the third page under the "My Experience" section where it says to upload a Resume/CV. You will be able to upload up to 5 other documents in this section. You will be unable to edit your application, so please have all documents available before applying.

Faculty Positions: If you need to upload more than 5 documents, please either combine them to upload or email the additional documents to the applicable contact in the job description.

Staff positions: If you need to upload more than 5 documents, please either combine them to upload or email them to hr@fairfield.edu


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Operations Assistant I, Counseling & Psychological Services

Fairfield University