Provide the required resources to support the Facilities team in various projects and initiatives. Operations Administrator will perform a variety of tasks including but not limited to building reports within MP2 software, Purchasing, Financial control and reporting, creating and manipulating Microsoft Word, Excel, Power Point and Access files, data entry and perform other duties and responsibilities as required.
Create and maintain files utilizing MP2 reporting module
Create and maintain various Microsoft Excel, Word, Power Point, Visio and Access files
Financial control and reporting verifying monthly general ledgers and tracking actual spend against budgeted amounts
Purchasing & Receiving - conveyor, forklift, building parts and misc. services
Processing Invoices verifying against PO's and account coding invoices for items purchased through Facilities
Inventory Management investigating problems and making adjustments to inventory levels utilizing Infor's MP2 software
Call Center and Dispatching receive and dispatch calls utilizing excellent customer service skills
File Management maintaining physical and electronic files in a neat orderly fashion
Asset Management maintaining asset data in MP2 software and various Microsoft files
GSM monitoring graphic systems monitoring of the conveyor system
Administrative duties for Facilities Leadership Phones, presentations, organizational charts
Maintaining Org Charts in Microsoft Visio
Creating Quarterly Newsletter
3-5 years in an administrative support role
Highly computer proficient in all aspects of Microsoft Office (Excel, Word, Power Point & Access)
Proficient with extensive formulas used in Microsoft Office software files
Solid interpersonal and organizational skills
Exceptional math skills
Knowledge of MP2 maintenance management software a plus
Financial accounting experience a plus
Possession of an Associate's Degree or an equivalent combination of education and experience sufficient to successfully perform the essential duties of the job as listed above.
An equal opportunity employer, we do not discriminate in hiring or terms and conditions of employment because of an individual's race, color, religion, gender, gender identity, national origin, citizenship, age, disability, sexual orientation, marital status or any other protected category recognized by state, federal or local laws. We only hire individuals authorized for employment in the United States.