Primary purpose: Administrative Specialist for GPL - West - Division 3 Operations.
Essential duties and responsibilities: Assist Area Manager and Area Supervisors in preparing, tracking, and managing the operational and capital budgets Prepare invoices and enter into Lawson accounting system Generate contracts, prepare general service agreements, work directives and request for services or materials Time sheet review and entry into the HBS payroll system, maintain records including tracking of lost time, vacations and other employee records Data entry for training records into the OQ ISNetworld program and tracking of company fleet vehicles Actively participate in safety programs and initiatives Maintain filing system for general office and DOT forms Generate requisitions and do receiving in Lawson Procurement System Reconcile and enter individual expense report coding into Lawson software Inventory management including issuing, transferring, and auditing stock. Answering phones Other duties as assigned *Job level commensurate with skills, knowledge and experience.
Education: High School Diploma Associates/Bachelors Degree or equivalent (Preferred) Experience / specific knowledge: 3 to 5 years experience in office administration Familiarity with budget development and cost tracking experience Competencies, skills, and abilities:
Ability to demonstrate proficiency with Microsoft Office products (Excel, Word, Outlook, and PowerPoint) and other general computer skills Strong verbal and written communications skills Self starter, able to learn on an individual basis, keep required work schedules, focus attention on details, and follow work rules Ability to effectively plan, organize, prioritize and complete work with a minimum of supervision Work in a team environment, take direction from and provide support to multiple supervisors, function in a multi-task environment to meet deadlines Preferred education, experience, certifications, competencies, skills, and abilities:
Above the minimum requirements; not required but advantageous in this position: Bachelors Degree in Business Related field preferred but not required. Must hold a satisfactory driving record as determined by Kinder Morgan and a valid state driver's license
We are an Equal Opportunity Employer and do not discriminate against any employee or applicant for employment because of race, color, sex, age, national origin, religion, sexual orientation, gender identity, status as a veteran, and basis of disability or any other federal, state or local protected class.