Operations Admin Assistant - S

H&R Block, Inc. Lakeland , FL 33810

Posted 3 weeks ago

What you'll do...


Responsible for providing administrative support within a District or Districts in the areas of operational support, ordering supplies, hiring support and general administrative duties as related to the district(s) offices operations.


  • Provides seasonal hiring support in the HRB Gateway hiring system and administrative support to the District Operations Coordinator (DOC) supporting the overall district(s) offices. 50%

  • Receives communication (written, telephone and electronic) from offices who have a concern or a need around supplies, facilities or support. Documents nature of problem, researches solutions, and resolves issues or escalates to DOC or DGM as needed. 50%

  • Reviews office supply inventory and places orders to meet the needs of the office/district. .

  • Review and verify invoices and prepares payment for the DOC's approval.

  • Assists with local marketing initiatives.

  • Attends training related to the effective and efficient performance of job duties.

  • Other duties as assigned by the District Operations Coordinator or in partnership with other managerial staff.



  • Completion of a high school diploma or equivalent. Additional course work in math is preferred.

Skills & Experience:

  • Minimum of one year of clerical or administrative experience.

  • Must have good reading and math skills in order to understand information and effectively explain information to others.

  • Must have good verbal and written communication skills and effectively communicate in person.

  • Computer skills

  • Understanding and previous use of a Windows-based computer system and applications such as Microsoft Word, Excel, and Outlook.

  • Experience with Windows operating system.

  • A basic level knowledge of Microsoft Office Suite.

  • Ability to read, write, and clearly communicate in English and/or other languages as required by the needs of the district.

  • Additional state and local requirements may apply.


  • Two to four years of experience as an H&R Block associate.

  • Experience in a multi-unit environment.

What you'll bring to the team...


  • High school diploma or equivalent

Work Experience:

  • No previous work experience necessary.
icon no score

See how you match
to the job

Find your dream job anywhere
with the LiveCareer app.
Mobile App Icon
Download the
LiveCareer app and find
your dream job anywhere
App Store Icon Google Play Icon

Boost your job search productivity with our
free Chrome Extension!

lc_apply_tool GET EXTENSION

Similar Jobs

Want to see jobs matched to your resume? Upload One Now! Remove
Night Assistant Operations Manager

Colorado Boxed Beef Company

Posted 7 days ago

VIEW JOBS 4/1/2020 12:00:00 AM 2020-06-30T00:00 Night Assistant Operations Manager Job Summary - Night Operations Manager The Night Operations Manager plans, directs, and administers all aspects of the company's night shipping operations including monitoring transportation department effectiveness. Night Operations manager will be responsible for all night operation team and actives including, shipping, receiving, storing, requisitioning, housekeeping and stocking a wide variety of food products. Oversees the enforcement of all warehouse and transportation procedures and practices while ensuring customers' needs are meet. This position reports to the Operations Manager and provides positive hands on interaction and communication with all team members, leads, other department managers also including drivers and customers. Previous experience supervising resources and work processes in a food distribution warehouse and transportation facility is highly desired. NOTE: CBBC is a Drug Free Workplace. Benefits: * Paid Holidays * Paid Time Off (PTO) * Rx Insurance * Health Insurance * Dental Insurance * Vision Insurance * Life Insurance * Section 125 Benefit * 401(k) Savings Plan * Short and Long-Term Disability Insurance * Family and Personal Medical Leave of Absence * Bereavement Leave * Military Service Leave * Discounted Product Purchase for Associates * Team Member Referral Bonus Program * Educational Assistance and Training Programs * Team Member Assistance Program The Night Operations Manager position is based out of Lakeland facility Physical Demands and Work Environment: The physical demands and work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Physical demands: sitting; standing; talking; hearing; listening; viewing computer monitor; occasional maneuvering of body including pushing, pulling, walking, climbing, kneeling, bending, stooping; frequent use of hands and arms in reaching, handling or manipulating objects or controls; occasionally lift and/or move up to 80 pounds. Work environment: indoor and outdoor work environment (as appropriate for assignment; all weather conditions); minimal to moderate noise level. Responsibilities: * Manage the work of direct reports to ensure adherence to quality standards, deadlines, and proper procedures, correcting errors or problems. * Provide employees with guidance in handling difficult or complex problems, and in resolving escalated complaints or disputes. * Implement corporate lean Business systems, best safety practices and departmental policies, procedures, and service standards in conjunction with management. * Discuss job performance problems with employees in order to identify causes and issues, and to work on resolving problems. * Motivate, train and develop employees in job duties and company policies. * Evaluate employees' job performance and conformance to regulations, and recommend appropriate personnel action. * Assist in determining staffing requirements, and interview, select and train new employees. * Manage activities directly related to making products or providing services (as appropriate for assignment). * Assist in coordinating organization's financial and budget activities to fund operations, maximize investments, and increase efficiency (as appropriate for assignment). * Manage the movement of goods into and out of production or shipping facilities for night shift (as appropriate for assignment). * Administer and control budgets for contracts, equipment and supplies (as appropriate for assignment). * Coordinate and communicates the work of maintenance department and repair of machinery, equipment, electrical and mechanical systems and maintenance of facility and grounds (as appropriate for assignment). * Supervise supportive services such as record keeping, mail distribution, telephone operator/receptionist, and other office administration services (as appropriate for assignment). * Manage transportation fleet to ensue all federal compliance and DOT regulations are followed. * Other duties as assigned. Knowledge, Skills & Abilities: * Knowledge of supervising and evaluating work performance of employees, resource allocation, production methods, and coordination of people and resources. * Use of principles and processes for providing customer service. * Give full attention to what other people say, taking time to understand the points being made, asking questions as appropriate, and not interrupting at inappropriate times. * Talk to others to convey information effectively and accurately. * Communicate effectively in writing as appropriate for the needs of the audience. * Analyze information and evaluate results to choose the best solution and solve problems. * Use computers and computer systems (including hardware and software) set up functions; enter data, or process information. * Process customer service and sales skills, to better service our customers, suppliers and transport companies. * Knowledge of 3PL business rate models. The ability to professionally communicate with 3PL business owners and staff. * Knowledge of transportation, safety and compliance. * Ability to work with transportation contract carriers and suppliers. * Working knowledge of transportation brokering requirements and rate negotiations. Qualifications: Minimum Qualifications: * Associate Degree in Business or related field and five (5) year work related knowledge, skills, and experience OR High School Diploma/GED and seven (7) of Warehouse Management, Logistics, and/or Supply Chain experience in a food distribution environment, nights shift experience. * Good communication skills, both oral and written. * Good organization skills - prioritize work assignments and manage work time. * Proficient use of computers, computer systems and office management software programs. * Microsoft office, Excel Proficient. Preferred Qualifications: * Bachelor Degree in Business or related field. * Ten (10) years of Warehouse Management, Logistics, and/or Supply Chain experience in a food distribution environment,. * Bilingual Spanish/English a plus. * Voice Picking * CMMS * Routing and routing software knowledge (Paragon). * AS400 operating system knowledge. Colorado Boxed Beef Company Lakeland FL

Operations Admin Assistant - S

H&R Block, Inc.