Operating Room Scheduling Coordinator Clinics

JOB SUMMARY

The OR Scheduling Coordinator Clinic schedules patient surgical procedures at various entities (hospitals, ambulatory surgery centers, etc.) in accordance with established protocols including, but not limited to: obtaining accurate and detailed surgical orders from providers, completing any necessary paperwork for the hospital or surgical center, coordinating schedules with hospital, physicians and other groups, and informing the patient of surgery dates and times.

ESSENTIAL FUNCTIONS OF THE ROLE

• Advises patient regarding all pertinent pre- and post-operative instructions (e.g., food, fluid, medication intake and restrictions prior to surgery). Confirms pertinent health information (e.g., allergies, current medications) prior to giving instructions.

• Schedules and obtains pre-op evaluations and surgical clearance documentation from requested physicians or surgeons prior to surgery date, per protocol.

• Enters surgery appointments under the patient?s appointment desktop, ensures all insurance information is loaded accurately, attached to the visit and verified. Attaches authorization information to appointment.

• Documents phone calls to patient relaying surgery scheduling coordination, scans all scheduling documentation through media manager, schedules pertinent appointments with authorizations attached.

• Performs precertification and verification of surgical benefits with insurance companies.

• Maintains and monitors surgical block time to keep utilization at a high standard; advises surgeon of unused time and releases the unused time to prevent loss of department's surgical block time. Adjusts schedules to utilize unused time due to cancellations and to accommodate patients in need of immediate or emergency procedures.

KEY SUCCESS FACTORS

• Previous experience in health care revenue cycle preferred.

• Good listening and communication skills with professional and respectful telephone etiquette.

• Able to operate basic office equipment (e.g., computer, fax, copier, scanner, and telephone).

• Able to multi-task.

• Able to maintain confidentiality.

• Excellent data entry, numeric, typing and computer navigation skills.

• Able to demonstrate precision and flexibility.

BENEFITS

Our competitive benefits package includes the following

• Immediate eligibility for health and welfare benefits
• 401(k) savings plan with dollar-for-dollar match up to 5%
• Tuition Reimbursement
• PTO accrual beginning Day 1

Note: Benefits may vary based upon position type and/or level

QUALIFICATIONS

• EDUCATION - H.S. Diploma/GED Equivalent
• EXPERIENCE - 2 Years of Experience