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On-Call Host / On-Call Reception (3378-183)

Expired Job

Alutiiq LLC Kodiak , AK 99615

Posted 2 months ago

Position Overview:

The position of On-Call Receptionist / Event Host reports to the Outreach Coordinator for Afognak and its Alutiiq subsidiaries staff. The Receptionist functions as the primary administrative support for the Kodiak Facility.

Essential On-Call Receptionist Job Functions:

  • Greet guests and answer and direct incoming calls in a professional and courteous manner.

  • Take and receive messages as needed or directed by staff.

  • Provide callers with basic corporate information such as company address, directions to locations, fax, website, etc.

  • Ensure coffee and water for guests is always available throughout business hours.

  • Keep reception area clean and free of clutter, remove any outdated brochures and reading materials from lobby

  • Maintain corporate calendar and Board Room schedules.

  • Keep Board Room clean and presentable, inspecting it on a regular basis to prepare room for all meetings.

  • Process and distribute both incoming and outgoing mail in a timely manner.

  • Notify recipients and distribute faxes in a timely manner by sending an IM or an email to staff.

  • Maintain facility supplies for both the office and break room ensuring all organized in a consistent manner.

  • Provide administrative support to all departments as requested including but not limited to: shredding, typing correspondence, performing data entry, sending faxes, preparing and mailing packages, copying, filing, and making phone calls.

Essential On-Call Event Host Job Functions:

  • Conduct hourly walk thru during an event and replenish toiletries, monitor trash, coffee, coffee add-ins and property perimeter checks for safety and overall quality satisfaction.

  • Provide assistance to renters and guests regarding use of room technology.

  • Ensures renters and guests abide within the guidelines listed in the rental contract.

Required Skills

Required Qualifications:

  • A minimum of 2 years' experience in all aspects of administrative support

  • Ability to communicate with the public in a professional and courteous manner and handle difficult situations

  • Must adhere to the Corporation's confidentiality policy

  • Excellent organizational skills with the ability to meet deadlines, and prioritize work effectively

  • Strong computer skills with proficiency in Microsoft Office Suite programs, Adobe Professional and the ability to exercise strength in internet research projects

  • Required High School Diploma or GED

  • Valid state driver's license with a clean driving record.

NOTE: This job description is not intended to be all-inclusive. Employee may perform other related duties as negotiated to meet the ongoing needs of the organization.

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On-Call Host / On-Call Reception (3378-183)

Expired Job

Alutiiq LLC