The position of On-Call Receptionist / Event Host reports to the Outreach Coordinator for Afognak and its Alutiiq subsidiaries staff. The Receptionist functions as the primary administrative support for the Kodiak Facility.
Essential On-Call Receptionist Job Functions:
Greet guests and answer and direct incoming calls in a professional and courteous manner.
Take and receive messages as needed or directed by staff.
Provide callers with basic corporate information such as company address, directions to locations, fax, website, etc.
Ensure coffee and water for guests is always available throughout business hours.
Keep reception area clean and free of clutter, remove any outdated brochures and reading materials from lobby
Maintain corporate calendar and Board Room schedules.
Keep Board Room clean and presentable, inspecting it on a regular basis to prepare room for all meetings.
Process and distribute both incoming and outgoing mail in a timely manner.
Notify recipients and distribute faxes in a timely manner by sending an IM or an email to staff.
Maintain facility supplies for both the office and break room ensuring all organized in a consistent manner.
Provide administrative support to all departments as requested including but not limited to: shredding, typing correspondence, performing data entry, sending faxes, preparing and mailing packages, copying, filing, and making phone calls.
Essential On-Call Event Host Job Functions:
Conduct hourly walk thru during an event and replenish toiletries, monitor trash, coffee, coffee add-ins and property perimeter checks for safety and overall quality satisfaction.
Provide assistance to renters and guests regarding use of room technology.
Ensures renters and guests abide within the guidelines listed in the rental contract.
A minimum of 2 years' experience in all aspects of administrative support
Ability to communicate with the public in a professional and courteous manner and handle difficult situations
Must adhere to the Corporation's confidentiality policy
Excellent organizational skills with the ability to meet deadlines, and prioritize work effectively
Strong computer skills with proficiency in Microsoft Office Suite programs, Adobe Professional and the ability to exercise strength in internet research projects
Required High School Diploma or GED
Valid state driver's license with a clean driving record.
NOTE: This job description is not intended to be all-inclusive. Employee may perform other related duties as negotiated to meet the ongoing needs of the organization.