Onboarding Specialist

Afni, Inc. Bloomington , IL 61701

Posted 2 months ago

Afni is hiring an Onboarding Specialist who is responsible for the coordination and completion of all aspects of the onboarding experience for new hires. The Onboarding Specialist is the candidate's "go-to" from the moment they are offered a position until their first day of work at Afni.

The Onboarding Specialist is responsible for the final stage of the recruitment process including the management of the requisition process, extending offers and initiating background checks. The Onboarding Specialist helps in providing a high-quality candidate experience and ensures the new hires have a smooth and consistent transition into their roles.

An Onboarding Specialist serves an important role that extends beyond guiding new hires; they will partner closely with fellow HR team members and the entire Talent Acquisition team to support our mutual goal of connecting talent with opportunities.

What you will be doing:

Candidate Requisitions and Offers: 50% of work time

  • Manage the job requisition process (open and close hiring requisitions) and monitor for compliance.

  • Extend job offers

  • Move candidates to hire requisition

  • Determine training and production schedules & record on training spreadsheet

  • Build offer letter

  • Initiate pre-employment background checks and drug testing as appropriate

  • Collect and process new-hire onboarding documentation

  • Review on-line welcome site and assist in answering candidate questions

  • Use the Applicant Tracking System (ADP) to appropriately and accurately track candidate progress in the applicant tracking system as they progress through the hiring process.

  • Plan and execute successful recruitment events supporting targeted needs of the organization (career fairs, realistic job previews, etc.).

  • Plan and execute successful community engagement events targeted at building the Afni brand and building community partnerships.

Candidate Backgrounds: 15% of work time

  • Provide general support to the Background Specialists regarding background processes, including background checks and drug testing.

  • Assist with audits to ensure office locations adhere to all client account requirements.

Reporting and Support: 10% of work time

  • Attend staffing calls to ensure proper confirmation of training & transition schedules.

  • Complete daily recruiting report for assigned hiring requisitions.

  • Create and maintain detailed class lists for every new hire class.

  • Initiate ID requests to ensure new hire class has systems access.

  • Check UltiPro for employee number.

  • Utilize SMS to nurture candidates and ensure Section 1 Required is completed prior to start.

  • Partner with Training and Operations to develop creative recruitment and retention strategies for open positions and in anticipation of future workforce planning needs.

Onboarding - Day 1: 25% of work time

  • Welcome new employees and engage with them through the initial day 1 onboarding (escort to training room, introduce to Afni leadership, introduce to Trainer, answer questions, etc.)

  • Ensure that the new employee experience on day 1 is "best in class" by working with Training, Operations and Human Resources to develop a standard onboarding procedure that evaluates and measures the success of the new hire onboarding experience.

  • Partner with Training and Operations to ensure a smooth and seamless transition for new hires from day 1 to the production floor

  • Make copies of I9 documentation and check for I9 Section 1 completion

  • Properly manage requisition

  • Terminating employees that did not start

  • Complete final status changes

  • Sign in sheet sent to business partners

  • Update new hire task tracker

What you will need:

  • High school diploma or GED

  • One or more years of recruiting in a fast-paced environment, or equivalent experience

  • Previous Applicant Tracking (ATS) and Human Resources Information Systems (HRIS) experience preferred.

  • Proficiency in Microsoft suite of products including Outlook, Word and Excel

  • Excellent verbal and written communication skills.

  • Working knowledge of current hiring laws and guidelines.

  • Ability to work independently and interact well within a team environment.

  • Responds to requests in a timely manner and work to deliver quality service.

  • Consistently demonstrates accuracy and attention to detail.

  • Ability to work well under pressure and prioritize multiple tasks.

  • Ability to demonstrate effective problem solving, decision-making and conflict resolution skills.

  • Ability to communicate effectively with all organizational levels in a dynamic, fast-paced, high pressure environment.

  • Maintain confidentiality around sensitive personal information and act within accordance of HR hiring practices and the agreements Afni has in place with its clients.

icon no score

See how you match
to the job

Find your dream job anywhere
with the LiveCareer app.
Mobile App Icon
Download the
LiveCareer app and find
your dream job anywhere
App Store Icon Google Play Icon
lc_ad

Boost your job search productivity with our
free Chrome Extension!

lc_apply_tool GET EXTENSION

Similar Jobs

Want to see jobs matched to your resume? Upload One Now! Remove
Customer Specialist

Carmax

Posted 2 weeks ago

VIEW JOBS 11/13/2020 12:00:00 AM 2021-02-11T00:00 6084 - Bloomington - 1213 Holiday Drive, Bloomington, Illinois, 61704 CarMax, the way your career should be! Provide an iconic customer experience Ensuring today's customers can buy the vehicles they want in a way that suits them means offering support during every step of the journey. You will act as a guide throughout each customer's CarMax experience, providing a simple and seamless process. While communicating effectively with business partners, you will act as the face of the CarMax store to ensure each customer has a positive experience buying and selling cars. We've become the nation's largest retailer of used cars due to our honesty and transparency, and those same traits will help you succeed, too. What you will do - Essential responsibilities * Guide customers every step of the way, from sale or facilitating the appraisal to test drives and arranging financing applications * Conduct vehicle condition assessments by collecting, recording, and communicating information to Buyers that will be used to perform customer appraisals * Communicate effectively with customers and business partners * Complete administrative tasks to support the vehicle sales process Learn and succeed as part of a team This is a high-energy retail sales environment where you will work as a team to meet goals and handle a wide range of customer interactions. To make sure everything goes smoothly, the ability to quickly build rapport with people and understand their needs is essential. You will manage a variety of diverse tasks, including vehicle sales, processing of sales paperwork, assessing vehicle condition for use in appraisals, and even managing repair orders. We work and learn as a team and the prospects are bright for professionals who aspire to become mentors, managers and business leaders. Qualifications and requirements * A valid driver's license is required * Sales and customer service experience, in an area such as retail, is preferred * Good listening skills and a strong customer focus * High level of self-motivation * Strong written and verbal communication skills * Thrive in a fast-paced environment About CarMax CarMax disrupted the auto industry by delivering the honest, transparent and high-integrity experience customers want and deserve. This innovative thinking around the way cars are bought and sold has helped us become the nation's largest retailer of used cars, with over 200 locations nationwide. Our amazing team of more than 25,000 associates work together to deliver iconic customer experiences. Along the way, we help every associate grow their career and achieve their best, at work and in their community. We are recognized for our commitment to training and diversity and are one of the FORTUNE 100 Best Companies to Work For®. CarMax is an equal opportunity employer, and all qualified candidates will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, genetic information, national origin, protected veteran status, disability status, or any other characteristic protected by law. Upon an applicant's request, CarMax will consider reasonable accommodation to complete the CarMax Job Application. Carmax Bloomington IL

Onboarding Specialist

Afni, Inc.