On Site (Nj) - Admin Assistant, Facilities

About Our Company

We're a physician-led, patient-centric network committed to simplifying health care and bringing a more connected kind of care.

Our primary, multispecialty, and urgent care providers serve millions of patients in traditional practices, patients' homes and virtually through VillageMD and our operating companies Village Medical, Village Medical at Home, Summit Health, CityMD, and Starling Physicians.

When you join our team, you become part of a compassionate community of people who work hard every day to make health care better for all. We are innovating value-based care and leveraging integrated applications, population insights and staffing expertise to ensure all patients have access to high-quality, connected care services that provide better outcomes at a reduced total cost of care.

Job Description

Essential Job functions:

• Prepares/Coordinates assigned/requested administrative duties. Schedules meetings and coordinates administrative functions (i.e. meeting and conference rooms, agendas).

• Opens and coordinates incoming/outgoing mail and routine correspondence for the department as appropriate.

• Assists with the preparation/coordination/distribution of reports and projects, as appropriate.

• Types letters/documents as needed.

• Works on various special projects as requested.

• Inputs employee time off requests and timekeeping adjustments.

• Orders and maintain office supplies.

• Processes departmental bill for payment.

• Assists in completing paperwork for new hires, terminations, Leaves of Absences, status and demographic changes.

• Sets up new hire employee files.

• Keeps office neat and orderly. Maintains office equipment in good working order. Orders supplies as needed.

• Ensures confidentiality of information at all times.

• Attends workshops, meetings or programs related to secretarial functions.

• Performs other related duties and responsibilities as directed by the Director.

• Answers and directs telephone call appropriately; maintains update telephone lists by adding/deleting/updating on a regular basis.

• Maintains an extensive knowledge of departmental policies and procedures.

General Job functions:

• Other duties as assigned.

Physical Job Requirements:

• Pushing and Pulling, taking frequency into consideration

• Physical strength to lift heavy objects, carts, or items, taking frequency into consideration

• Physical mobility, which includes movement from place to place on the job, taking distance and speed into account

• Physical agility, which includes ability to maneuver body while in place

• Dexterity of hands and fingers

• Endurance (e.g. continuous typing, prolonged standing/bending, walking)

• Balance is maintained during climbing, bending and/or reaching Environmental Risks:

• Chemicals, Chemotherapy and Fumes

• Loud noises

• Vibration

• Extreme temperatures

• Confined spaces

• Allergens: dust, mold and/or pollen

• Magnetic fields

• Radiation

Education, Certification, Computer and Training Requirements:

• High School Graduate/GED required. Associate degree preferred.

• 0-1 years' experience required. 2-4 years preferred.

• Strong communication and interpersonal skills, preferred

• Ability to work independently, set priorities, and manage multiple duties simultaneously, preferred

• Strong customer service skills, preferred

• Strong PC skills with advanced knowledge of Lotus, Excel and Microsoft Office. Preferred

• Standard Office Equipment (Phone, Fax, Copy Machine, Scanner, Email/Voice Mail)

• Standard Office Technology in a Window based environment

Location: 150 Floral Avenue, New Providence, NJ

Salary Range for this role: $21-$24/hr

About Our Commitment

Total Rewards at VillageMD

Our team members are essential to our mission to reshape healthcare through the power of connection. VillageMD highly values the critical role that health and wellness play in the lives of our team members and their families. Participation in VillageMD's benefit platform includes Medical, Dental, Life, Disability, Vision, FSA coverages and a 401k savings plan.

Equal Opportunity Employer

Our Company provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to, and does not discriminate on the basis of, race, color, religion, creed, gender/sex, sexual orientation, gender identity and expression (including transgender status), national origin, ancestry, citizenship status, age, disability, genetic information, marital status, pregnancy, military status, veteran status, or any other characteristic protected by applicable federal, state, and local laws.

Safety Disclaimer

Our Company cares about the safety of our employees and applicants. Our Company does not use chat rooms for job searches or communications. Our Company will never request personal information via informal chat platforms or unsecure email. Our Company will never ask for money or an exchange of money, banking or other personal information prior to the in-person interview. Be aware of potential scams while job seeking. Interviews are conducted at select Our Company locations during regular business hours only. For information on job scams, visit, https://www.consumer.ftc.gov/JobScams or file a complaint at https://www.ftccomplaintassistant.gov/.