On-Call Secretary

Posting Details

Requisition Number S661P Job Position Title On-Call Secretary Department Human Resources Immediate Supervisor Title Assistant Director of Human Resources for Recruiting FLSA Non-exempt Grade 7 Union Non-Union Status Part-time Total Number of Authorized Work Hours per Week 36.25 Total Number of Authorized Work Weeks per Year 52 Advertised Rate of Pay $17.58 per hour (external) Position Summary

Monmouth University is seeking applications for On-Call Secretary. Scheduled assignments are made through the Human Resources department.

The candidate would be expected to: perform a variety of administrative and secretarial duties in support of the assigned department.

A complete list of job duties is available at http://jobs.monmouth.edu.

Special Instructions to Applicants

This is a on-call position and will work between 15 and 36.25 hours per week as needed.

Required Skills or Software Basic Knowledge of MS Word 2013, Basic Knowledge of MS Excel 2013, Must be able to utilize a variety of computer software programs in order to successfully complete assigned tasks, Excellent interpersonal, organizational and communication skills, Must be able to treat confidential and sensitive information appropriately, Must be able to operate a variety of office equipment Required Years of Experience 1 Required Degree, Licenses or Certifications Other Requirements

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Preferred Qualifications

Ability to carry out assignments without detailed instructions and ability to work independently. Ability to establish and maintain excellent cooperative working relationships.

Ability to treat confidential and sensitive information appropriately. Ability to learn and effectively apply institutional and departmental policies, procedures and protocols. Must present a professional appearance and attitude.

Posting Date 08/05/2021 Closing Date

Job Duties

Job Duties

Duty

Provides a high level of customer service to employees and external candidates both in person and by phone. Direct and/or provide appropriate information to visitors to the department.

Regular or Occasional Regular Duty

Plan, initiate, and execute to completion administrative and secretarial work of the department as assigned.

Regular or Occasional Regular Duty

File and retrieve documents, records, and reports.

Regular or Occasional Regular Duty

Schedule appointments and make other necessary arrangements for meetings, conferences, and other events, and providing administrator with reminders of scheduled activities and deadlines.

Regular or Occasional Regular Duty

Open, sort and distribute incoming correspondence, including mail, faxes and e-mail.

Regular or Occasional Regular Duty

Perform data entry and scanning of documents as required.

Regular or Occasional Regular Duty

Perform general office duties such as ordering supplies, maintaining records management systems, and performing basic bookkeeping.

Regular or Occasional Regular Duty

Compose, type, transcribe, and/or edit correspondence, reports, forms, charts, minutes, etc. from rough draft to final form, independently, including proofreading and corrections.

Regular or Occasional Regular Duty

Prepare responses to correspondence containing routine inquiries.

Regular or Occasional Regular Duty

Prepare expense vouchers, contracted and professional services forms and purchase requisitions for department and maintain records of such.

Regular or Occasional Regular Duty

Other duties as assigned.

Regular or Occasional Occasional