Oklahoma Registry Certificate Of Achievement And Stipend Counselor

The University Of Oklahoma Norman , OK 73071

Posted 6 days ago

The Oklahoma Registry Certificate of Achievement Stipend Program Counselor is responsible for implementing the Oklahoma Registry Certificate of Achievement and Stipend program for child care providers in Oklahoma that work in DHS licensed child care facilities. Occasional travel may be required. This position will also include responsibilities for the Oklahoma Registry. The Oklahoma Registry Certificate of Achievement Stipend Program Counselor reports to the Project Director and Project Lead - Oklahoma Registry and the Oklahoma Registry Certificate of Achievement Stipend Program.
1.Review applications to determine program eligibility
2.Process approvals and denials, including sending approval

and denial letters, entering data, and scanning files
3.Keep accurate records of all contacts and enter a brief

summary of discussions with participants in the database

notes
4.Process check requests weekly and review the requests for

accuracy before submission to the Finance team
5.Answer questions and assist center directors, teachers and

family child care providers with program information and

application completion
6.Provide counseling to participants on how to reach the

educational requirement of the stipend program
7.Provide guidance to the Technician regarding tasks and

timelines
8.Engage in recruitment activities and promote the Oklahoma

Registry Certificate of Achievement and Stipend program

through presentations, site visits, conference exhibit staffing,

phone contact and other means
9.Meet application and payment processing and performance

reporting deadlines according to established guidelines and

procedures
10. Track data and activities as directed by supervisor
11. Complete assigned monthly performance dashboard reports

and other reports on request
12. Answer questions from and provide information to Oklahoma

Department of Human Services Child Care Services and

Licensing staff and CECPD partners and staff
13. Participate in scheduled team and center-wide meetings and

required OU Outreach events
14. Submit time certification and distribution forms monthly
15. Submit claims for applicable work travel monthly
16. Perform other related duties as assigned

Required Education: Bachelor Degree or equivalent combination of education/job related experience, AND:

  • 0-24 months working with a salary supplement/stipend program or similar type program

Skills:

  • Ability to speak, read and write clear, concise English

  • Ability to accurately read and understand written materials and instructions

  • Proficient in Microsoft Office

  • Detail oriented for accuracy of data and information

  • Highly organized and able to handle multiple projects and deadlines

  • General office skills such as multi-line phone, copying, filing, faxing, and mail

  • Customer service

  • Knowledge of adult learning principles

Certifications:

  • None

Advertised Physical Requirements:

  • Ability to engage in repetitive motions, grasp objects with fingers or hands, and grasp objects with fingers or hands. Ability to speak, including expressing oneself or exchanging information with others. Ability to see, including color, depth perception and clarity. Ability to lift 30 pounds. Ability to sit for long periods of time. Ability to work effectively with frequent exposure to pressure caused by deadlines, busy periods and a high volume of public contact

Departmental Preferences:

  • Knowledge of Oklahoma Professional Development Registry

Supervision: No Supervisory Duties

Special Instructions:

If you are selected as a final candidate for this position, you will be subject to The University of Oklahoma Norman Campus Tuberculosis Testing policy. To view the policy, visit https://hr.ou.edu/Policies-Handbooks/TB-Testing


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Oklahoma Registry Certificate Of Achievement And Stipend Counselor

The University Of Oklahoma