Office/Clerical Lead

Position Information

Classification Title Office/Clerical Lead FLSA Non-Exempt FTE 1.00 Minimum Qualifications

Requires at least a high school diploma or equivalent. Please contact your Human Resources office for an evaluation of education/experience in lieu of the required minimum qualifications.

Preferred Qualifications Position Summary

The position will serve as the Office/Clerical Lead and primary point of contact for units within the College of Veterinary Medicine Dean's and Associate Dean's for Research and Faculty and Graduate Affairs Offices. Operational duties will include greeting visitors to the suite; management of the front desk services, telephone lines, mail Dean and Associate Dean; providing back up support to the Suite's other assistants; and providing other office support within the two offices as needed, e.g., Faculty Affairs, VMES publication, Bulldog Support Network. Because this position works with a variety of stakeholders and manages multiple projects, an exceptional degree of professionalism and confidentiality is expected.

Knowledge, Skills, Abilities and/or Competencies

• Ability to work both independently and as a member of a team

• Effective professional communication skills, both oral and written

• Customer service oriented, demonstrating initiative to assist others

• Discretion and ability to maintain confidentiality

• Organized and detail oriented in implementing practices and procedures

• Demonstrated ability to use Microsoft Office programs

• Demonstrated ability to learn new platforms and improve skill sets

Physical Demands

Work is performed in a standard office environment and involves sitting and standing for extended periods of time, walking, bending, reaching, and lifting of objects up to 35 pounds.

Is driving a responsibility of this position? No Is this a Position of Trust? Yes Does this position have operation, access, or control of financial resources? Yes Does this position require a P-Card? No Is having a P-Card an essential function of this position? No Does this position have direct interaction or care of children under the age of 18 or direct patient care? No Does this position have Security Access (e.g., public safety, IT security, personnel records, patient records, or access to chemicals and medications) Yes Credit and P-Card policy

Be advised a credit check will be required for all positions with financial responsibilities. For additional information about the credit check criteria, visit the UGA Credit Background Check website.

Background Investigation Policy

Offers of employment are contingent upon completion of a background investigation including, a criminal background check demonstrating your eligibility for employment with the University of Georgia; confirmation of the credentials and employment history reflected in your application materials (including reference checks) as they relate to the job-based requirements of the position applied for; and, if applicable, a satisfactory credit check. You may also be subject to a pre-employment drug test for positions with high-risk responsibilities, if applicable. Please visit the UGA Background Check website.

Duties/Responsibilities

Duties/Responsibilities

Assist with VMES publication development. Set-up new startup funding information for new faculty.

Percentage of time 25 Duties/Responsibilities

Assist with GVSP Program, scheduling room, set up orientation events. Maintain ELC. Help prepare the Steeve Giguère Science of Veterinary Medicine Symposium.

Percentage of time 25 Duties/Responsibilities

Assist with scheduling, planning, and managing graduate affairs events. Assist with scheduling room for courses each semester, setting up surveys in Qualtrics, gathering data on Qualtrics for program outcomes assessments, scheduling Graduate Affairs Committee meetings, help with ORFGA competitive research grants.

Percentage of time 25 Duties/Responsibilities

Assist Assistant Dean of Faculty Affairs with scheduling and planning yearly events.

Percentage of time 15 Duties/Responsibilities

Provide support of activities related to the Dean and Associate Dean for Research and Faculty and Graduate Affairs by working within a team of staff associated with both offices. Duties and responsibilities will include management of the front desk services, telephone lines, and mail. Keep track of statistics of various programs attendance/participation.

Percentage of time 10

Contact Information

Recruitment Contact

Contact Details

For questions concerning this position or recruitment progression, please refer to the Recruitment Contact listed below.

Recruitment Contact Name Sylvene Gaines Recruitment Contact Email sylvene.gaines@uga.edu Recruitment Contact Phone 7065425734

Posting Specific Questions

Required fields are indicated with an asterisk (*).

Applicant Documents

Required Documents

• Resume/CV

• Cover Letter

• List of References with Contact Information

Optional Documents

Persons needing accommodations or assistance with the accessibility of materials related to this search are encouraged to contact University HR (hrweb@uga.edu).

The University of Georgia is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, ethnicity, age, genetic information, disability, gender identity, sexual orientation or protected veteran status.