Job Description and Duties

OFFICE TECHNICIAN (TYPING) - GENERAL SERVICES

The Department of State Hospitals

• Napa, General Services is currently accepting applications for a Full-Time/Permanent Office Technician (Typing). The successful candidate will work as a team member in the Transportation office reporting to the Automotive Pool Manager II. The Office Technician will provide clerical support services such as time keeping, data entry, maintaining electronic logs, typing correspondence, maintain and update Excel reports, taking and preparing minutes of meetings and other duties.
  
  Attendance, punctuality, attitude and customer skills are important characteristics. Only the most qualified applicants will be selected for an interview.

Applications will be accepted until position is filled. Multiple cut-off dates are set for application submission:

April 5, 2024, May 7, 2024, June 7, 2024. Applications received after a cut-off date will be processed for the next cut-off.

Exam Requirements:

You must first take an examination to obtain eligibility to apply for this job vacancy. Obtaining list eligibility is a separate process. You can view the requirements and take the exam for list eligibility by visiting:Office Technician Typing and General bulletin (ca.gov)

Typing Certificate:

A typing certificate is required with your application. Refer below for additional information.

To ensure your application will be considered for this recruitment the following items are required:

• You must complete the STD. 678 Employment Application in its entirety and include, "Office Technician (Typing) - JC# 421312" in the "Job Title(s)" section of the application.

• Duties Performed and Supervisor's name and Contact information must be completed on the STD 678 - Incomplete applications will not be considered.

• Attach a copy of your typing certificate.

• Attach a copy of proof of degree and transcripts if education is required to meet the minimum qualification. Foreign transcripts must be evaluated and submitted with application STD 678.

• If applicable, you must include copies of any documents that will support you meet the minimum qualifications for this classification (e.g. Training and Development Assignment or out of class experience approved and documented in your Department's Personnel Office). Failure to do so may disqualify you from this process.

You will find additional information about the job in the Duty Statement.

Minimum Requirements

You will find the Minimum Requirements in the Class Specification.

• OFFICE TECHNICIAN (TYPING)

Additional Documents

• Job Application Package Checklist

• Duty Statement

Position Details

Job Code #:

JC-421312

Position #(s):

480-550-1139-701

Working Title:

Office Technician (Typing) (General Services Dept.)

Classification:

OFFICE TECHNICIAN (TYPING)

$3,609.00 - $4,518.00 A

of Positions:

1

Work Location:

Napa County

Telework:

In Office

Job Type:

Permanent, Full Time

Facility:

Department of State Hospitals

• Napa

Department Information

Founded in 1875, Napa State Hospital is the only state hospital in Northern California for persons struggling with severe mental illness. Classified as a low to moderate security facility, the hospital has a bed capacity to treat up to 1,362 patients on an attractive campus with treatment units located on 138 acres. Staff is dedicated and committed to delivering high quality, cost-effective, professional services and specialized programs in an environment that promotes continuous improvements in treatment for individuals with mental disabilities.

Department Website: http://www.dsh.ca.gov/napa

Special Requirements

• The position(s) require(s) the ability to type at a minimum speed as designated on the Class Specifications (link available in the additional documentation section). You must obtain a valid typing certificate confirming your ability to meet the minimum typing speed, prior to being hired. Additional information regarding acceptable typing tests is available at the CalCareers.ca.gov website.

Application Instructions

Completed applications and all required documents must be received or postmarked by the Final Filing Date in order to be considered. Dates printed on Mobile Bar Codes, such as the Quick Response (QR) Codes available at the USPS, are not considered Postmark dates for the purpose of determining timely filing of an application.

Final Filing Date: 6/7/2024

Who May Apply

Individuals who are currently in the classification, eligible for lateral transfer, eligible for reinstatement, have list eligibility, are in the process of obtaining list eligibility, or have SROA and/or Surplus eligibility (please attach your letter, if available). SROA and Surplus candidates are given priority; therefore, individuals with other eligibility may be considered in the event no SROA or Surplus candidates apply.

Applications will be screened and only the most qualified applicants will be selected to move forward in the selection process. Applicants must meet the Minimum Qualifications stated in the Classification Specification(s).

How To Apply

Complete Application Packages (including your Examination/Employment Application (STD 678) and applicable or required documents) must be submitted to apply for this Job Posting. Application Packages may be submitted electronically through your CalCareer Account at www.CalCareers.ca.gov.

When submitting your application in hard copy, a completed copy of the Application Package listing must be included. If you choose to not apply electronically, a hard copy application package may be submitted through an alternative method listed below:

Address for Mailing Application Packages

You may submit your application and any applicable or required documents to:

Department of State Hospitals

Attn: Exam/Hiring Unit

• M.E.

2100 Napa/Vallejo Hwy.

Napa, CA 94558

Address for Drop-Off Application Packages

You may drop off your application and any applicable or required documents at:

Department of State Hospitals

Exam/Hiring Unit M.E.

2100 Napa/Vallejo Hwy.

Napa, CA 94558

09:00 AM - 03:00 PM

Required Application Package Documents

The following items are required to be submitted with your application. Applicants who do not submit the required items timely may not be considered for this job:

• Current version of the State Examination/Employment Application STD Form 678 (when not applying electronically), or the Electronic State Employment Application through your Applicant Account at www.CalCareers.ca.gov. All Experience and Education relating to the Minimum Qualifications listed on the Classification Specification should be included to demonstrate how you meet the Minimum Qualifications for the position.

• Resume is optional. It may be included, but is not required.

Applicants requiring reasonable accommodations for the hiring interview process must request the necessary accommodations if scheduled for a hiring interview. The request should be made at the time of contact to schedule the interview. Questions regarding reasonable accommodations may be directed to the EEO contact listed on this job posting.

Benefits

Benefit information can be found on the CalHR website and the CalPERS website.

Contact Information

The Human Resources Contact is available to answer questions regarding the position or application process.

Department Website: http://www.dsh.ca.gov/napa

Human Resources Contact:

Melissa Eilbracht

(000) -

melissa.eilbracht@dsh.ca.gov

Please direct requests for Reasonable Accommodations to the interview scheduler at the time the interview is being scheduled. You may direct any additional questions regarding Reasonable Accommodations or Equal Employment Opportunity for this position(s) to the Department's EEO Office.

EEO Contact:

Tiffani Emerson Morris

(707) 312-6255

tiffani.emersonmorris@dsh.ca.gov

California Relay Service: 1-800-735-2929 (TTY), 1-800-735-2922 (Voice) TTY is a Telecommunications Device for the Deaf, and is reachable only from phones equipped with a TTY Device.

Typing Certificate

A typing certificate is required with your application. We will honor typing certificates issued within the last four (4) years and certified from a five (5) minutes typing test, with a minimum of 40 words per minute.

Acceptable Certificates are from the following entities: Any CA State Agency/Department; The Employment Development Department's (EDD) One-Stop Career Centers may offer free typing tests. Business schools or Colleges; Adult Education Center; or Skills and Business Education Center.

Unacceptable certificates: Internet typing certificates; typing certificates from employment agencies; and typing certificates that is less than five (5) minutes testing.

To request a typing test appointment, you may contact:

DSHTypingCertification@dsh.ca.gov

Applicant Survey

Please let us know how you learned about this career opportunity by taking the brief survey that follows: Recruitment Survey

Do not include any confidential information on any documents (i.e., application, resume, or transcripts) you submit for this job vacancy. Confidential information that should be excluded or removed from these documents include but is not limited to:

Social Security Number (SSN), birthday and/or age, photos, student/other ID number, driver's license number (unless required), basis of eligibility, exam results, LEAP status, and marital status. Confidential information submitted via a CalCareers Account (electronic application) is automatically redacted upon submission.

Please note: This survey is separate from the job application. It will not be viewed by hiring managers nor used in any employment decisions.

Equal Opportunity Employer

The State of California is an equal opportunity employer to all, regardless of age, ancestry, color, disability (mental and physical), exercising the right to family care and medical leave, gender, gender expression, gender identity, genetic information, marital status, medical condition, military or veteran status, national origin, political affiliation, race, religious creed, sex (includes pregnancy, childbirth, breastfeeding and related medical conditions), and sexual orientation.

It is an objective of the State of California to achieve a drug-free work place. Any applicant for state employment will be expected to behave in accordance with this objective because the use of illegal drugs is inconsistent with the law of the State, the rules governing Civil Service, and the special trust placed in public servants.