Job Description and Duties

The Office Technician

• Typing (OT-T) is the advanced journey level which regularly performs a variety of the most difficult duties and is expected to consistently exercise a high degree of initiative, independence and originality in performing assigned tasks.

Under general supervision of the designated, the OT-T provides independent secretarial services in the unit. Follow oral and written directions, evaluate situations accurately and take effective action; make clear and comprehensive reports and maintain records; apply specific rules and office policies and procedures as they pertain to the area. This classification communicates effectively, and exercises a high degree of initiative, independence, and originality in performing the assigned tasks.

Individuals who are eligible for a Training and Development assignment may also be considered for this position(s).

Limited Term 12 months; may be extended up to 24 months or become permanent.

Please note: Main communication for this position will be through email. Please ensure to have a valid email address on your application. It is the applicant's responsibility to check their email inbox, to include junk emails, for any correspondences regarding their application status.

CDCR employees are encouraged to use their existing CDCR email address on their application.

Minimum Requirements

You will find the Minimum Requirements in the Class Specification.

• OFFICE TECHNICIAN (TYPING)

Additional Documents

• Job Application Package Checklist

Position Details

Job Code #:

JC-436219

Position #(s):

915-000-1139-XXX

Working Title:

Office Technician (T)

Classification:

OFFICE TECHNICIAN (TYPING)

$3,609.00 - $4,518.00 A

of Positions:

Multiple

Work Location:

Kern County

Telework:

In Office

Job Type:

12 Month Limited Term

• Full Time

Department Information

Vision

We enhance public safety and promote successful community reintegration through education, treatment and active participation in rehabilitative and restorative justice programs.

Mission

To facilitate the successful reintegration of the individuals in our care back to their communities equipped with the tools to be drug-free, healthy, and employable members of society by providing education, treatment, rehabilitative, and restorative justice programs, all in a safe and humane environment.

The California Department of Corrections and Rehabilitation (CDCR) and California Correctional Health Care Services (CCHCS) are committed to building and fostering a diverse workplace. We believe cultural diversity, backgrounds, experiences, perspectives, and unique identities should be honored, valued, and supported. We believe all staff should be empowered. CDCR/CCHCS are proud to foster inclusion and representation at all levels of both Departments.

Founded in 1885, the California Department of Corrections and Rehabilitation (CDCR) is one of the nation's largest and most diverse correctional departments in the country. We are dedicated to enhancing public safety through the safe and secure incarceration of offenders, by providing effective parole supervision, and implementing rehabilitative strategies to successfully reintegrate offenders into our communities.

Kern Valley State Prison is currently canvassing for the Office Technician (Typing) classification.

This recruitment may be used to fill any additional Limited Term/Full-Time vacancies in this classification that may occur during the life of the certification list.

All hires are subject to Hiring Freeze and/or Budget Approval. This position will be filled with established hiring restrictions and may require the position to be filled on a Limited Term basis with the possibility of being extended and/or becoming Permanent/Full-Time.

Please note: Main communication for this position will be through email. Please ensure to have a valid email address on your application.

Special Requirements

• The position(s) require(s) the ability to type at a minimum speed as designated on the Class Specifications (link available in the additional documentation section). You must obtain a valid typing certificate confirming your ability to meet the minimum typing speed, prior to being hired. Additional information regarding acceptable typing tests is available at the CalCareers.ca.gov website.

Do NOT include ANY confidential information on any documents you submit for a job vacancy, such as your State application, resume, or educational transcripts. Confidential information that should be excluded or removed from these documents includes, but is not limited to, your Social Security Number (SSN), birthdate, student identification number, driver's license number (unless required), basis of eligibility, examination results, LEAP status, marital status, and age. Confidential information on the first page of applications submitted electronically online, such as Easy ID number, SSN, examination related information, and driver's license number will automatically be redacted upon submission.

Possession of Minimum Qualifications will be verified prior to interview and/or appointment. If you are meeting Minimum Qualifications with education, you must include your unofficial transcripts/diploma for verification. Official transcripts may be required upon appointment. If it is determined a candidate does not meet the Minimum Qualifications, the candidate will be withheld from the eligibility list, rendering them inactive and ineligible to be hired for the position. Candidates who have been withheld may file an appeal with the State Personnel Board.

Candidates new to CDCR are required to submit to a background investigation process utilizing Live Scan fingerprinting, and Tuberculosis testing prior to appointment followed by department testing on an annual basis thereafter.

Application Instructions

Completed applications and all required documents must be received or postmarked by the Final Filing Date in order to be considered. Dates printed on Mobile Bar Codes, such as the Quick Response (QR) Codes available at the USPS, are not considered Postmark dates for the purpose of determining timely filing of an application.

Final Filing Date: 6/24/2024

Who May Apply

Individuals who are currently in the classification, eligible for lateral transfer, eligible for reinstatement, have list eligibility, are in the process of obtaining list eligibility, or have SROA and/or Surplus eligibility (please attach your letter, if available). SROA and Surplus candidates are given priority; therefore, individuals with other eligibility may be considered in the event no SROA or Surplus candidates apply. Individuals who are eligible for a Training and Development assignment may also be considered for this position(s).

Applications will be screened and only the most qualified applicants will be selected to move forward in the selection process. Applicants must meet the Minimum Qualifications stated in the Classification Specification(s).

How To Apply

Complete Application Packages (including your Examination/Employment Application (STD 678) and applicable or required documents) must be submitted to apply for this Job Posting. Application Packages may be submitted electronically through your CalCareer Account at www.CalCareers.ca.gov. When submitting your application in hard copy, a completed copy of the Application Package listing must be included. If you choose to not apply electronically, a hard copy application package may be submitted through an alternative method listed below:

Address for Mailing Application Packages

You may submit your application and any applicable or required documents to:

Kern Valley State Prison

Attn: Personnel

• Hiring & Recruitment

PO Box 1810

Delano, CA 93216-1810

Address for Drop-Off Application Packages

You may drop off your application and any applicable or required documents at:

Kern Valley State Prison

Kern Valley State Prison

Hiring & Recruitment Office

3000 West Cecil Avenue

Delano, CA 93215

Drop Box is not available on weekends, holidays, and after 4 pm from Mon

• Fri.

07:00 AM - 04:00 PM

Required Application Package Documents

The following items are required to be submitted with your application. Applicants who do not submit the required items timely may not be considered for this job:

• Current version of the State Examination/Employment Application STD Form 678 (when not applying electronically), or the Electronic State Employment Application through your Applicant Account at www.CalCareers.ca.gov. All Experience and Education relating to the Minimum Qualifications listed on the Classification Specification should be included to demonstrate how you meet the Minimum Qualifications for the position.

• Resume is optional. It may be included, but is not required.

• Other -

Typing Certificate

• A Typing Certificate is REQUIRED and must be submitted with your Employment Application (STD. 678). Applications received without an appropriate Typing Certificate will be rejected for being incomplete and will not be considered. Applicants requiring reasonable accommodations for the hiring interview process must request the necessary accommodation if scheduled for a hiring interview. The request should be made at the time of contact to schedule the interview. Questions regarding reasonable accommodations may be directed to the EEO contact listed on this job posting.

Applicants requiring reasonable accommodations for the hiring interview process must request the necessary accommodations if scheduled for a hiring interview. The request should be made at the time of contact to schedule the interview. Questions regarding reasonable accommodations may be directed to the EEO contact listed on this job posting.

Desirable Qualifications

In addition to evaluating each candidate's relative ability, as demonstrated by quality and breadth of experience, the following factors will provide the basis for competitively evaluating each candidate:

The incumbent should exercise a high degree of initiative, discretion/confidentiality, independence, reliability, dependability, good judgment, and flexibility in performing a wide variety of duties; should be able to effectively communicate and establish/maintain professional relationships at all levels; should possess good work habits; should adjust to changing priorities; and should work well under pressure.

The incumbent should possess the following: Outstanding customer service skills, interpersonal and organizational skills, good writing skills, and conflict management skills. The ability to use a personal computer and telephone is essential. The position requires the ability to operate a multi-purpose photocopier and other office equipment.

The incumbent should possess the following: Knowledge of the proper usage and application of grammar and spelling, the ability to apply office policies and procedures, as well as working knowledge of commonly used office automation/computer programs.

Willingness to create and promote an equitable and inclusive workplace where diversity is celebrated and valued.

Benefits

Information on benefits afforded by membership in the California Public Employees' Retirement System can be found on the California Department of Human Resources (CalHR) Salary and Benefits website at www.calhr.ca.gov/employees/pages/salary-and-benefits.aspx.

Information regarding Merit System Principles provided to public employees by the State Civil Service Act can be found on the CalHR website at https://www.calhr.ca.gov/Training/Pages/performance- management-merit-system-principles.aspx.

Additional benefit information can be found on the CalHR California State Civil Service Employee Benefits Summary website at https://www.calhr.ca.gov/Pages/California-State-Civil-Service-Employee- Benefits-Summary.aspx.

This webpage is intended to provide general information. Benefit eligibility may be based on job classification, bargaining unit, time base and length of appointment.

Contact Information

The Human Resources Contact is available to answer questions regarding the position or application process.

Human Resources Contact:

Odessa Baker

(661) 721-6300 ext: 5602

m_KVSP.Personnel_HiringRecruitment@cdcr.ca.gov

Please direct requests for Reasonable Accommodations to the interview scheduler at the time the interview is being scheduled. You may direct any additional questions regarding Reasonable Accommodations or Equal Employment Opportunity for this position(s) to the Department's EEO Office.

EEO Contact:

Duane Goree, AW-HC

(661) 721-6342

Duane.Goree@cdcr.ca.gov

California Relay Service: 1-800-735-2929 (TTY), 1-800-735-2922 (Voice) TTY is a Telecommunications Device for the Deaf, and is reachable only from phones equipped with a TTY Device.

Examination Information

For more information on the steps to a state job please click here.

For information on Exam bulletins open to the general public please visit Exam bulletins open to the general public

• CDCR Careers

To obtain list eligibility for the Office Technician (Typing), before applying for the position, you must first take and pass the Office Technician (Typing) exam at CalCareers

Additional Application Instructions:

Using the online application system as specified in the announcement is the preferred method of applying for civil service job opportunities; however, applicants may instead apply by way of U.S. mail, parcel delivery or courier service, or in person, as set forth in this announcement.

All information regarding your employment history must be included on the State Employment Application STD. 678. Applications that are submitted blank or with "see resume" in place of duties performed or applications received without the following information for each job entry will be considered incomplete and may not be accepted:

• "To" and "from" dates (month/day/year)

• Hours worked per week

• Private sector job titles

• Supervisor name and phone number

• Job duties performed

• State employees must list the specific departments for which they worked and indicate the specific civil service classification titles held (not working titles).

Typing Certificate Information

A typing certification is required when applicants apply for State civil service clerical positions such as Office Assistant (Typing) and Office Technician (Typing). The specific typing requirement will be noted in the Class Specification.

State departments will honor typing certificates issued within the last four years, and certified from a five (5) minute typing test that meets the CalHR requirements, with a minimum of 40 WPM (words per minute).

Acceptable Certificates

The California Department of Human Resources has approved certificates from the following entities:

• Any State Agency/Department (the Agency/Department that you are applying to may also give you a typing test)

• The Employment Development Department's (EDD) One-Stop Career Centers may offer free typing tests. For a location near you, visit EDD's website at http://www.edd.ca.gov/Jobs_and_Training/pubs/osfile.pdf .

• Business schools or colleges

• Adult Education Centers

• Skills and Business Education Centers.

Unacceptable Certificates

Typing certificates issued by the Internet or Employment Agencies, and Typing Certificates issued for a typing test under five (5) minutes are not acceptable.

Equal Opportunity Employer

The State of California is an equal opportunity employer to all, regardless of age, ancestry, color, disability (mental and physical), exercising the right to family care and medical leave, gender, gender expression, gender identity, genetic information, marital status, medical condition, military or veteran status, national origin, political affiliation, race, religious creed, sex (includes pregnancy, childbirth, breastfeeding and related medical conditions), and sexual orientation.

It is an objective of the State of California to achieve a drug-free work place. Any applicant for state employment will be expected to behave in accordance with this objective because the use of illegal drugs is inconsistent with the law of the State, the rules governing Civil Service, and the special trust placed in public servants.