The essential duties for this job include:
Independently handles a wide variety of situations that often cannot be brought to the immediate attention of a supervisor.
Answers the telephone, evaluates requests, answers questions, routes messages and/or serves as receptionist or front desk assistant.
Conducts annual physical inventory; verifies inventory findings, reconciles and enters adjustments on computer as needed.
Maintains and updates office files/records/logs and suspense systems and a wide variety of automated systems in support of personnel, finance, budgeting, inventory, contracts, purchasing, travel and information.
Maintains records and inventories of materials, supplies and equipment.
Provides administrative support in an office and maintains a close and highly responsive relationship to the day-to-day activities of supervisors and staff.
Provides assistance to the public.
Receives, sorts, opens, evaluates content and distributes mail; as required may drive to deliver/pick up confidential or time sensitive correspondence.
Reviews, prepares and/or negotiates applicable program purchases for services, office materials, supplies, tools and/or equipment and monitors contracts.
Performs other job responsibilities as assigned.
The required competencies for this job include:
Automated record-keeping methods
Inventory/stock control procedures
Administrative practices and procedures to include writing, editing and report writing techniques, recording meeting notes, record keeping and records management
Maintaining effective working relationships with others
Preparing and maintaining confidential and sensitive records, files and reports
The responsibilities associated with secretarial and office procedures to include the use of proper business telephone etiquette, internal communication strategies and use of basic office equipment
Communicating technical information effectively
The use of personal computers and applicable programs, applications and systems
Protects sensitive and confidential information
This job requires the following:
This job requires the following:
4 years in Clerical, Secretarial, Admin Support -related activities
(Experience can be satisfied by fulltime or prorated parttime equivalent)
No supervisory experience required.
College education and /or relevant technical training may be substituted for experience on year per year basis.
Licenses and Certifications
The following Licenses and/or Certifications are required for this job:
Valid Driver's License
Safety Impact Certificate
Safety Impact certifications are not required at the time of application. As required, the Safety Impact certification will be issued by TxDOT at the time of hire .
Conditions of Employment
Required to work weekends and holidays.
Required to work hours other than 8 to 5.
Required to wear personal protective equipment provided by employer and comply with all safety requirements
Employee may be contacted during off-duty hours to see if he or she can report to work for emergency conditions.
Resumes are accepted for additional information, but you must complete the online State of Texas application to include a summary of your work experience. If this information is not completed, your application will be rejected. "See Resume" will not be accepted for work experience.
If requested, reasonable accommodations will be made for persons with disabilities for any part of the employment process in accordance with the Americans with Disabilities Act of 1990. The Texas Penal Code (Section 32.52) prohibits the use of fraudulent or substandard degrees. Education and degree information listed on applications will be verified for all final applicants. See "Education Verification" on http://www.txdot.gov/careers/verification.htm page for information on verifying degrees.
Initial screening is based on the Education and Experience minimum requirements defined in the job posting. Interviewee selection is based on applicant information explaining how they meet each Competency requirement in the summary of experience).
Official transcripts or other minimum requirement validations will be requested at the time of the conditional job offer. An internal applicant who is selected for a position in their current salary group that has the same state title is not eligible for a salary increase. An internal applicant who is selected for a position in their current salary group with a new state title may receive an increase up to 3.4%. AN EQUAL OPPORTUNITY/AFFIRMATIVE ACTION EMPLOYER
Texas Department Of Transportation