Office Support Specialist

Description

The County of Yolo is recruiting to fill one (1) regular, full-time position in the class of Office Support Specialist at the Health and Human Services Agency (HHSA).The eligible list that is established as a result of this recruitment will be used to fill current and future vacancies (bilingual and non-bilingual) in this class as they become available countywide.

The Position

Under direction performs and oversees the administrative and accounting clerical functions in a department, division, or branch office; interprets policy and administrative regulations; may perform a combination of clerical payroll, accounting and human resources related duties; performs other related duties as may be required.

This is a non-supervisory clerical classification responsible for performing a variety of difficult and complex clerical tasks with a high degree of skill and independence of judgement. Incumbents are distinguished from other non-supervisory clerical classes in that they are responsible for the routine non-supervisory oversight of the clerical administration in a department, division or branch office with minimum supervision.

They may be required to interpret departmental policy, assist in development of rules and regulations, and prepare and process payroll, personnel forms, other documents and reports. Incumbents may also perform lead functions.

How To Apply

Interested applicants should submit an online County of Yolo Employment Application, a valid typing certificate, and a completed supplemental questionnaire.For more important and detailed information regarding the application and selection process for this recruitment, please see the Application and Selection Process section of this job announcement below.

Essential Functions

To view the full job description, please click here.

Employment Standards

Minimum Qualifications

Education: Successful completion of high school or GED certificate; AND

Experience: Three years of increasingly responsible office clerical experience.

Typing Speed: Ability to type no less than 35 words per minute.

Background Requirements: Incumbents in this class may have access to Federal Tax Information and are subject to confidentiality and safeguarding requirements of Internal Revenue Code 6103(p)(4). As such, an individual selected for this position is subject to a thorough background investigation as stipulated in Section 5.1.1 of Internal Revenue Service Publication 1075, which includes the following:

• Review of Federal Bureau of Investigation (FBI) fingerprint results;

• Check of local law enforcement agencies where the subject has lived, worked and/or attended school within the last five (5) years and, if applicable, of the appropriate agency for any identified arrests; and

• Verification of an employee's eligibility to work in the United States.

Background investigations are conducted upon hire and every ten (10) years of employment thereafter.

License Requirements:Some positions in this classification may require incumbents to possess and maintain a valid California driver's license, Class C or higher, to carry out job related duties. Individuals who do not meet this requirement due to a physical or mental disability may request a reasonable accommodation.

Application & Selection Process

It is highly recommended that you print this job bulletin for future reference.

Your application should highlight all relevant education, training, and experience, and clearly indicate how you meet the minimum qualifications for the position. Application information must be current, concise, and related to the requirements in this job announcement.

A resume may be included with your application; however, it will not substitute for the information requested on the application. In addition to a completed application,applicants are required to submit a valid typing certificate(see below for information regarding acceptable typing certificates)and a completed supplemental questionnaire. ALL required information and verification MUST be submitted at the time of filing.Incomplete applications will be disqualified.

Selection Procedure

The following is a tentative schedule of events that will occur as part of the selection process. The selection process steps, and all listed dates, may change with or without notice.

• Screen for Minimum Qualifications

• Screen for Best Qualified

• Department Selection Interviews

• Reference Checks

• Conditional Job Offer, pending: Pre-Employment Exams

• Drug & Alcohol Screen

• Department of Justice LiveScan

Confirmed Job OfferEstimated Start Date: TBD

Typing Certificate Information

There are a variety of businesses and agencies where you can obtain a typing certificate. Most applicants get a certificate at a temporary employment agency. The following is the contact information for temporary employment agencies located in Yolo County and Sacramento, CA.

County of Yolo, Yolo Works! Employment Center

Woodland and West Sacramento

(530) 661-3461

West Sacramento

(916) 375-6307

or by email at jobcenter@yolocounty.org

Provides free typing certificates

Sacramento Works Job Center-South County/Elk Grove

(916) 793-2319 or by email at valvarez@egusd.net.

• All tester must possess a CalJOBS account or create one at caljobs.ca.gov
• TESTING IS AVAILABLE BY APPOINTMENT ONLY

Please Note: You are free to contact any temporary employment agency that you wish.

Eligibility Criteria: Online typing certificates are NOT accepted. In order for your typing certificate to be accepted, it must meet the following criteria:

• The test must be a minimum of three minutes long.

• The test must have been in the past 12 months of application. Typing certificates older than 12 months are not accepted.

• The certificate must include time limit of the test, gross words per minute, number of errors, date of test, and the signature of the person administering the test. The certificate must be on agency letterhead.

Screening for Best Qualified

The supplemental questions are designed to elicit specific information regarding a candidate's experience, education, and training. Responses should be consistent with the information on your application and are subject to verification.

If a job included responsibilities applicable to several questions, separate the different functions of the job to answer all the questions completely. Resumes or referral to the application or other questionnaire responses will not be accepted in lieu of completing each question. If you have no experience, write "no experience" for the appropriate question. Based upon responses to the supplemental questionnaire, the applicant's education, training, and experience will be evaluated to determine those applicants that are best qualified.

Contact Information

For questions about the position or about employment with the County, please contact Human Resources by e-mail at jobs@yolocounty.org or by phone at (530) 666-8055.

Equal Employment Opportunity

It is the policy of the County of Yolo to provide equal employment opportunity for all qualified persons, regardless of sex, sexual orientation, race, color, ancestry, religious creed, national origin, physical disability (Including HIV and AIDS), mental disability, medical condition (cancer or genetic characteristics/information), age (40 or over), marital status, pregnancy, childbirth and related medical conditions, or any other classification protected by federal, state or local laws or ordinance. The County will comply with all of its obligations under State and Federal laws regarding the provision of reasonable accommodations to applicants.

Reasonable testing arrangements may be made to accommodate applicants with disabilities or who are unable to attend a scheduled test due to religious reasons in accordance with the Fair Employment and Housing Act and the Americans with Disabilities Act. Please call the County of Yolo Human Resources Office at (530) 666-8055at least five (5) business days prior to the scheduled test date to request accommodation. Documentation from a medical doctor, rehabilitation counselor, or other qualified professional will be required.

Yolo County, a place where YOU belong!

The average person spends one third of their life at work. Why not spend that time in an environment where you are seen for who you are, celebrated for the diversity you bring, and valued for your potential to contribute to an innovative and dynamic workforce? Yolo County is committed to creating and sustaining an inclusive and equitable workplace which supports and values our diverse community.

Come join us! This is where YOU belong.