Office Support Person V - Orphans' Court Assistant

Assists in providing case-specific review of sensitive and confidential Orphans' Court guardianship matters, to provide improved review and services related to appointment and monitoring of guardians, and to provide support for Orphans' Court case management and scheduling.  This position requires the exercise of independent judgment and discretion, and is of substantial importance to the Court.  The nature of the work in this function is confidential.

• Monitor statutory required inventory and annual guardian reports filed.  Utilize Guardianship Tracking System to identify, investigate and resolve all red flags identifying concerns about guardians' reports.  Follow up with guardians whose reports are overdue or whose reports reveal concerns or red flags.  Note resolution of red flags in state Guardianship Tracking System.   Review filed reports for compliance with the law, assist guardians in learning how to comply with their reporting responsibilities, and alert Court to any issues of concern with finances or care of incapacitated person;

• Assists with daily activities of the Orphans' Court division, particularly case flow management activities - scheduling of petitions for adoptions, termination hearings, guardianship hearings, rules returnable and lengthier matters before the Judges of the Orphans' Court Division and any Senior Judge accepting Orphans' Court assignments;

• Receives filing emails/notifications from the Clerk of the Orphans' Court filing office. Sorts and identifies these filings to be forwarded to the Judges, Judicial Assistants, Law Clerks, Deputy Court Administrator, and 2nd Deputy for further action;

• Keeps an accurate account of monthly statistics as reported to the Deputy Court Administrator and 2nd Deputy;

• Miscellaneous office duties as assigned by the Deputy Court Administrator and 2nd Deputy.

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.  The requirements listed below are representative of the knowledge, skill and/or ability required.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• High School Diploma required;

• Paralegal Certificate Preferred (not required);

• General knowledge of legal standards;

• Analytical/reasoning skills;                                                                    

• Computer knowledge/skills;                                                                     

• Attention to detail;                                                                                   

• Communication (verbal and written);

• Organizational skills.             

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to stand; walk; sit; and talk and hear.  The employee is occasionally required to use hands to finger, handle or feel objects, tools or controls; reach with hands or arms; and stoop, kneel, crouch or crawl.  The employee must occasionally lift and/or move up to 25 pounds.  Specific vision abilities required by this job include close vision, distance vision, color vision and depth perception.

WORK ENVIRONMENT: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential function.

The noise level in the work environment is usually moderate.