Office Support III (Curriculum And Federal Programs)

The job of Office Support III:

Established for the purpose of providing administrative support involving secretarial duties in assigned functional areas, promoting efficient and organized operation of office activities. Employees in this classification perform both routine and non-routine administrative support duties as dictated by the nature of the work area.

Work involves receiving correspondence, screening, and independently handling a variety of routine inquiries by telephone and in person, and maintaining a variety of records and files. Other responsibilities include assimilating information from a variety of sources to compose letters, generating reports and providing informational data.

RESPONSIBILITIES & DUTIES:

Places and receive telephone calls, records messages, keeps directors and other staff informed

Processes all incoming and outgoing mail

Assesses needs, orders and maintains supplies, materials, and equipment needs

Maintains financial records, prepares necessary purchase orders, professional leave forms and travel reimbursements

Prepares correspondence and reports as instructed

Makes necessary arrangements and contacts for meetings, including date, location, and time and prepares all materials

Interacts and answers questions professionally and appropriately with the public and district staff in person and on the telephone

Maintains confidentiality of personally identifiable information regarding students.

Assists in processing a variety of student and school administrative information and data

MINIMUM EDUCATION, EXPERIENCE AND REQUIREMENTS:

Associate Degree preferred. Graduation from high school and any equivalent combination of training and experience which provides the required knowledge, skills, and abilities

KNOWLEDGE, SKILLS AND ABILITIES:

Ability to prepare, read and comprehend a variety of job related forms, reports, spreadsheets, plans, records, documentation, and correspondence required by the job

Ability to work harmoniously with administration and instructional staff and the Central Office staff

Considerable knowledge of computers

Comply with confidentiality requirements in local, state and federal policies and statues

Ability to establish and maintain effective working relationships as necessitated by work assignment

PHYSICAL REQUIREMENTS:

While performing the duties of this job, the employee is frequently required to stand, walk, sit, talk and listen. The employee is occasionally required to use hands to fingers, handle, or feel: reach with hands and arms; and stoop, kneel, crouch or crawl. The employee must occasionally lift and/or move up to 15 pounds or more at times.