Office Support Assistant

About the Job

Position Overview

The Erosion and Stormwater Management Certification Program is growing and seeking a part-

time, academic year office support assistant. The program provides education on stormwater

management to professionals to keep the lakes and rivers of Minnesota clean. The program

trains as many as 3000 attendees each year through online and in-person events. The

administrative specialist will work with our existing administrative specialist and 2 other program

staff to manage attendee registration and reproduce class materials. As a small program this

person will have a variety of duties and work responsibilities.

Percent Time/Hours

This is a supplemental, hourly position from September - May each year. It is 20 hours per week.

Major Areas of Accountability

50% Process registrations for Erosion and Stormwater Management Certification Program

35% Coordinate and reproduce class materials

15% Manage website, phone, mailings, and other communications

About the Job

Duties/Responsibilities:

Process online and in-person registrations for Erosion and Stormwater Management

Certification training held throughout Minnesota year-round. Registrations are received via

fax, mail, and Destiny One Registration System (DORS) and includes using Canvas software

for managing online class attendee information.

Create and maintain course registration links throughout the year using DORS.

Manage program website, using Drupal, to create and update news, resources, class

schedules, brochures, and other pertinent program information.

Maintain workshop Access database, exam scores, and student records.

Create and update course brochures and flyers using InDesign software.

Print/Copy class materials for various in-person classes.

Collate class materials (books, supplemental documents, sign-In sheets, certificates) for

instructors.

Coordinate pick-up and drop-off of class materials with instructors.

Coordinate catering for various classes and functions.

Respond to email and telephone inquiries about the Erosion and Stormwater Management

Certification Program.

Bulk register attendees into the Canvas Learning Management System.

Assist online attendees in accessing their online classes, and trouble-shoot with course

attendees who are unable to access their online class.

Gather information from various reports.

Qualifications

Required Qualifications:

High School Diploma/GED and one year of general office experience. Training/education

may be substituted for some of the years' experience

Excellent oral and written communications skills

Proficiency in word processing, spreadsheets and database software with Microsoft Office

and Google applications (Microsoft Word, Excel, Google Docs, Sheets)

Must be able to lift 20 lbs.

Preferred Qualifications:

Demonstrated ability to work collaboratively

Demonstrated organizational and time management skills with attention to detail

Ability to effectively manage and prioritize multiple tasks with minimal supervision

Experience with website maintenance

Demonstrated ability to handle sensitive and/or confidential information

Experience using Access databases

Experience using Canvas Learning Management System

Demonstrated experience using InDesign software

About the Department

To learn more about the Erosion and Stormwater Management Certification program, visit https://erosion.umn.edu/

How To Apply

Applications must be submitted online. To be considered for this position, please click the Apply button and follow the instructions. You will have the opportunity to complete an online application for the position and attach a resume.

Additional documents may be attached after application by accessing your "My Job Applications" page and uploading documents in the "My Cover Letters and Attachments" section.

To request an accommodation during the application process, please e-mail employ@umn.edu or call (612) 624-8647.

Diversity

The University recognizes and values the importance of diversity and inclusion in enriching the employment experience of its employees and in supporting the academic mission. The University is committed to attracting and retaining employees with varying identities and backgrounds.

The University of Minnesota provides equal access to and opportunity in its programs, facilities, and employment without regard to race, color, creed, religion, national origin, gender, age, marital status, disability, public assistance status, veteran status, sexual orientation, gender identity, or gender expression. To learn more about diversity at the U: http://diversity.umn.edu

Employment Requirements

Any offer of employment is contingent upon the successful completion of a background check. Our presumption is that prospective employees are eligible to work here. Criminal convictions do not automatically disqualify finalists from employment.

About the U of M

The University of Minnesota, Twin Cities (UMTC)

The University of Minnesota, Twin Cities (UMTC), is among the largest public research universities in the country, offering undergraduate, graduate, and professional students a multitude of opportunities for study and research. Located at the heart of one of the nation's most vibrant, diverse metropolitan communities, students on the campuses in Minneapolis and St. Paul benefit from extensive partnerships with world-renowned health centers, international corporations, government agencies, and arts, nonprofit, and public service organizations.

At the University of Minnesota, we are proud to be recognized by the Star Tribune as a Top Workplace for 2021, as well as by Forbes as Best Employers for Women and one of America's Best Employers (2015, 2018, 2019, 2023), Best Employer for Diversity (2019, 2020), Best Employer for New Grads (2018, 2019), and Best Employer by State (2019, 2022).