Office Support Aig- #000295

Qualifications:

• High School Diploma or equivalent

• Considerable office experience is preferred.

Nature of Work:

Employee provides top level office support by performing a large variety of complex duties reaching into most parts of the organization. Many actions taken by the employee are based on general methods, policies and purposes. The employee is expected to devise methods to produce the anticipated results. Unusual situations arise with some frequency requiring discretionary judgment, analysis and independent action. This employee receives general direction.

Knowledge, Skills, and Abilities:

• Thorough knowledge of and ability to use grammar, vocabulary and punctuation.

• Thorough knowledge of office practices and procedures.

• Working knowledge of accounting techniques and procedures.

• Considerable knowledge of information gathering and reporting techniques.

• Skill to operate a computer.

• Ability to interpret, analyze and report information.

• Ability to access information through a computer network; word processing, Internet, etc.

• Ability to use complex, word processing or spreadsheet software programs; Internet; e-mail

Essential Job Functions:

• Operate a console telephone or private branch telephone switchboard receiving incoming calls and making proper connections.

• May take and transmit messages.

• Arrange switchboard to receive night connections.

• May sort, collate, and distribute materials.

• May post to records and develop files.

• Review newspapers and clip articles about the District.

• May type lists, bulletins, reports, and routine correspondence.

• Perform a variety of routine clerical functions, including the operation of modern equipment and machines.

• Maintain the District conference and meeting room schedule and calendar.

• May place and maintain a record of long distance calls, and may reconcile monthly telephone statements.

• Answer routine inquiries for the general public and assist them by providing directions to offices and persons from whom they may receive assistance.

• Performs other duties and responsibilities as assigned by supervisor.