Office Supervisor/Cba

Bookmark this Posting Print Preview | Apply for this Job

Please see Special Instructions for more details.

Central Michigan University is dedicated to fostering a broadly diverse and inclusive campus that respects all social identities, experiences, and perspectives. In an effort to further this initiative, we are especially interested in candidates who will advance and promote an inclusive and supportive environment for every member of our university community.

You must submit an on-line application in order to be considered as an applicant for this position.

Cover letters may be addressed to the Hiring Committee.

This position will remain open until filled. The university reserves the right to close the recruitment process once a sufficient applicant pool has been identified. For best consideration, please submit application materials on or before Friday, June 21st.

Position Information

Position Information

Posting Number S-3368 Position Number 11320 Type of Recruitment External Position Title OFFICE SUPERVISOR/CBA Position Summary

This position is responsible for the coordination of administrative functions for the departments throughout the College of Business, including, but not limited to; the CBA Dean, Associate Dean, and Assistant Dean. The office supervisor performs complex and varied administrative support duties that requires a high degree of decision-making and independence of action and functions as the direct supervisor of other staff position(s): (Executive Secretary, CBA Dean's Office-OP-6) and student employees of the Dean's office.

Required Qualifications

Associate's degree, preferably in business or related field, or equivalent (high school diploma and two years of experience).

Three years of relevant experience, preferably in an administrative support role.

Experience with Microsoft Word.

Customer service experience.

Spreadsheet and/or database experience.

Organizational skills with strong attention to detail.

Demonstrated positive interpersonal skills.

Effective verbal and written communication skills.

Ability to project a positive attitude.

Ability to manage multiple projects and meet deadlines with accurate results.

Ability to compose, proofread and edit correspondence.

Ability to perform the essential functions of the job.

Preferred Qualifications

Bachelor's degree in a business related field.

Knowledge of Excel, Outlook, Publisher and SAP.

Demonstrated ability to design/maintain web pages.

Duties & Responsibilities

Responsible for the supervision and direction of the work effort of assigned clerical staff, which includes orientation, training in policies and procedures, operation of office and daily oversight and direction.

Coordinates and monitors work flow of students, including hiring, scheduling, supervision, and training.

Accesses CBA Dean and Associate Dean's calendars when necessary for scheduling meetings and appointments.

Compiles and coordinates the preparation of annual reports for both individual departments and the college.

Serves as building coordinator for Grawn Hall, monitors space allocation in general, monitors furniture allocation, and troubleshoots for faculty and staff regarding building issues.

Directs the scheduling and updating of select rooms/space on the College Calendar System in Outlook.

Plans and directs implementation of CBA events for the Dean's office, including Beta Gamma Sigma induction ceremony, graduate student CBA hooding ceremony, Integrated Core, Six Sigma, Share Listen and Learn, and various receptions, etc. Helps as needed with CBA Hall of Fame, CBA Alumni Awards, Homecoming events, Dialogue Days, CBA Golf Outing, and CBA Day events.

Coordinates and serves as support for the Dean, the Associate Dean, and the Assistant Dean.

Directs staff and assists in handling walk-in traffic and phone calls to the CBA Dean's Office; supervises mail sorting for the building and deliveries for the Dean's office.

Prepares all correspondence as assigned by the Dean and the Associate Dean; responsible for Article VI letters for both tenured and tenure-track faculty, working with the Dean and Associate Dean to ensure preparation and delivery of the letters to the faculty members within three weeks after the meeting.

Manages and monitors the CBA research credit account. Reconciles this account monthly in SAP.

Prepares letters to faculty regarding their submissions for research credit and provides record keeping for expense and reimbursement vouchers processed.

Reviews CBA departmental credit card reconciliation forms for accuracy before forwarding to Associate Dean for authorizing signature and further processing.

Assists with the college accreditation process; assists in preparing the accreditation reports, and monitoring and inputting data into the faculty research website (OFIS).

Oversees/approves TimeClock Plus payroll entries for staff and student workers.

Prepares purchase requisitions, invoice vouchers, equipment moving and maintenance requests.

Directs the cleaning and organization of back rooms (supplies, refrigerator, recycling) as needed.

Coordinates college-wide information and communication with the Coordinator of Communications, Marketing and Social Media. (CBA listserv lists, college meetings, and events).

Maintains the CBA faculty and staff listserv lists as well as a CBA faculty and staff directory; updates them each semester.

Processes and oversees distribution of Dean's List letters each semester (printing, folding and mailing).

Conducts special projects and assignments as directed by the Dean, the Associate Dean, or the Assistant Dean.

Serves as point of contact for college curricular coordination, prepares minutes for the CBA Curriculum Committee and manages college-level approval in the university database.

Maintains and assigns keys for Grawn Hall exterior doors and classrooms for faculty and staff.

Attends/participates in Dean's Advisory Council (DAC) meetings; prepares meeting minutes in a timely fashion and distributes them to DAC members for review and then to faculty and staff.

Coordinates communications regarding funding between the Dean's office and the Dean's Student Advisory Council (SAC) and processes invoice vouchers for reimbursement.

Performs other duties as assigned

Supervision Exercised

Supervisors are expected to support the Leadership Standards of Central Michigan University that foster a culture inspiring excellence. The Leadership Standards define how we lead and treat others on our team. As leaders, it is our responsibility to seek input from our teams to continuously improve our leadership abilities and our demonstration of the standards. Additionally, it is our responsibility to encourage and support the growth and development of those whom we lead. At CMU, we encourage employees to grow both personally and professionally, and thus advance CMU's culture of excellence.

Message to Applicants

Central Michigan University is dedicated to fostering a broadly diverse and inclusive campus that respects all social identities, experiences, and perspectives. In an effort to further this initiative, we are especially interested in candidates who will advance and promote an inclusive and supportive environment for every member of our university community.

You must submit an on-line application in order to be considered as an applicant for this position.

Cover letters may be addressed to the Hiring Committee.

This position will remain open until filled. The university reserves the right to close the recruitment process once a sufficient applicant pool has been identified. For best consideration, please submit application materials on or before Friday, June 21st.

Employee Group Supervisory Technical Staff Pay Level 5 Pay Range $15.85 - $24.53per hour; estimated starting range $15.85 - $19.00per hour Division Academic Affairs Department CBA - Dean's Office Position Status Regular Position End Date Employment Status Full-Time FTE 1.00 Position Type 12 month Weekly Work Schedule 5 Days a Week, flexibility possible in summer Location Mount Pleasant, MI About the Department About CMU

Central Michigan University has a more than 125-year legacy of preparing students to become leaders and changemakers in their communities and in their personal and professional lives.

We serve nearly 15,500 students on our Mount Pleasant campus, in satellite locations around the state and throughout the country, and through flexible online programs. Many of our approximately 300 undergraduate, master's, specialist and doctoral programs in the arts, media, business, education, human services, health professions, liberal arts, social sciences, medicine, science and engineering are nationally ranked for excellence.

CMU leads the nation in leadership development programming through our Sarah R. Opperman Leadership Institute, and we are proud to be among only 5% of U.S. universities in the top two Carnegie research classifications. Our faculty work with graduate and undergraduate students in areas such as Great Lakes research, medical innovation, engineering technology and more.

Central is home to 17 men's and women's Division 1 sports including football, basketball, gymnastics, baseball, wrestling and more. Our student-athletes achieve great success in competition and in the classroom, capturing Mid-American Conference championships and maintaining an average cumulative GPA of 3.17.

CMU is located in Mount Pleasant, a community that blends the best of small-town living with big-city amenities. It's part of the culturally varied and vibrant Great Lakes Bay Region that also includes Saginaw, Bay City, Midland and the state's largest Native American community, centered on the Saginaw Chippewa Isabella Reservation in Mount Pleasant.

Area residents enjoy the mix of outdoor activities, cultural events, shopping and dining options, and family attractions. Other major Michigan destinations and attractions - Lansing, Grand Rapids, Detroit, Traverse City, wineries, beaches, golf and ski resorts, and many more - are within easy reach of the city's central location in Michigan's Lower Peninsula.

CMU employees enjoy access to a nationally recognized wellness program along with health care and benefits that exceed regional, state and national norms.

CMU Leadership Standards

Central Michigan University is a place where we value students and work for their success, where we act as family, and where employees are engaged, appreciated and have extraordinary opportunities to make a difference.

We intentionally maintain and strengthen the hallmark CMU culture that sets us apart from our peers by expecting CMU leaders and employees to model the following Leadership Standards and develop them within their teams.

Please review the Leadership Standards before applying for this position.

EEO Statement

CMU, an AA/EO institution, strongly and actively strives to increase diversity and provide equal opportunity within its community. CMU does not discriminate against persons based on age, color, disability, ethnicity, familial status, gender, gender expression, gender identity, genetic information, height, marital status, national origin, political persuasion, pregnancy, childbirth or related medical conditions, race, religion, sex, sex‐based stereotypes, sexual orientation, transgender status, veteran status, or weight (see https://www.cmich.edu/offices-departments/OCRIE).

If you wish to see "EEO is the Law" posters, please click here.

CMU does not discriminate on the basis of sex in the education program or activity that it operates, including admission and employment, and is required by Title IX of the Education Amendments of 1972 not to discriminate in such a matter.

Inquiries about the application of Title IX can be made to CMU's Title IX Coordinator, the US Department of Education's Assistant Secretary, or both.

CMU's Title IX Coordinator can be reached at:

Phone: 989-774-3253

Office: 103 E. Preston St.

Bovee University Center, suite 306

Mount Pleasant, MI 48858

Email: titleix@cmich.edu

Posting Ends Open Until Filled Yes

Supplemental Questions

Required fields are indicated with an asterisk (*).

• How did you learn about this vacancy?

• CMU Website

• Chronicle of Higher Education

• HERC (Higher Education Recruitment Consortium)

• HigherEdJobs.com

• InsideHigherEd.com

• Michigan Works Talent Bank

• Newspaper

• Professional Journal/Website

• Other Source

• Are you currently an internal employee of CMU according to the university's definition?

• Yes

• No

• If yes, to which employee group do you belong? (If not applicable, select "Not Applicable").

• Not Applicable

• Dispatcher

• Medical Faculty

• Office Professional

• P&A, SO or Faculty

• Police

• Public Broadcasting

• Sergeant

• Service Maintenance

• Supervisory/Technical

• Do you have an associate's degree, preferably in business or related field, or equivalent (high school diploma and two years of experience)?

• Yes

• No

• Do you have three years of relevant experience, preferably in an administrative support role?

• Yes

• No

Optional & Required Documents

Required Documents

• Resume/Curriculum Vitae

• Cover Letter

Optional Documents

• Recommendation Letters