SSC Advisors, Inc. Overland Park , KS 66223
Posted 1 week ago
Job Overview:
SSC Advisors, Inc. and SSC CPAs P.A. are dynamic, employee-owned public accounting firms seeking an Office Supevisor to join our Overland Park office. As an Office Supervisor, you will be responsible for overseeing the daily administrative operations of the office, ensuring that all processes are executed efficiently and align with our Firm standards. The role includes supervising administrative staff, managing office supplies, ensuring workflow continuity, and maintaining a professional work environment. The Office Supervisor will also support executive staff and engage with clients to foster strong business relationships.
Key Responsibilities:
Administrative Leadership:
· Direct and coordinate all administrative duties in the office and ensure operations run smoothly without interruption.
· Implement office policies and procedures, and ensure they are followed by staff.
· Supervise daily administrative activities and guide administrative staff as needed.
Office Management:
· Manage office supplies inventory and place orders as necessary.
· Coordinate with the IT department to ensure all equipment is in working order.
· Arrange regular maintenance and ensure that safety regulations are followed.
Office Scheduling:
· Oversee scheduling for holidays, internal Continuing Professional Education (CPE) sessions, and staff meetings.
· Ensure sufficient office coverage during operating hours across all seasons.
Office Process Oversight:
· Participate and assist with Audit related tasks with the direction of the Manager of Administrative Services
· Maintain regular communication with Client Accounting Services to manage deliverables effectively.
Human Resources Support:
Manage staff schedules, vacation requests, and sick leaves, always ensuring adequate coverage.
· Assist in the recruitment, onboarding, and training of new administrative staff.
· Oversee and conduct performance evaluations regularly, providing feedback and coaching to staff members.
Client and Executive Support:
· Serve as the point of contact for executive support tasks and oversee the organization of executive meetings and appointments.
· Maintain client files and manage client communication, ensuring all client interactions are handled timely and professionally.
· Prepare reports and presentations for stakeholder meetings as needed.
Process Improvement:
· Regularly review and recommend improvements to operational systems, processes, and best practices.
· Participate in the planning and execution of special projects and initiatives.
· Continually assess and recommend enhancements to operational systems, processes, and practices.
Deliverable and Tax Process Management (Reports to Office Tax Manager):
· Retrieve completed organizers and oversee the distribution of engagement letters and organizers.
· Ensure the availability of necessary tax supplies like blue folders and K-1 envelopes.
· Manage communication with clients regarding the delivery of tax returns, client documents, and the filing process.
· Coordinate the tax return delivery process to ensure timely and effective delivery to clients.
· Perform data analytics for the tax department.
Personal Attributes:
· Professional demeanor and attitude.
· Strong leadership and decision-making skills.
· A high degree of attention to detail.
· Ability to work under pressure and meet tight deadlines.
· Ability to be accountable and flexible.
Requirements
Personal Attributes:
Additional Notes:
Benefits
SSC Advisors, Inc.