Office Specialist, Usde Camp Grant

Job Details

Job Family

STAFF - Support Non-Exempt (SNE)

Grade

12

Salary

$21.31 - $26.65

Department

USDE CAMP Grant

Reports To

Director/Manager

Closing Date

August 20, 2024

FLSA Status

Non-Exempt

First Review Date

June 28, 2024

Job Summary

The Office Specialist is responsible for maintaining the College's on-line finance and payroll systems and assisting the Senior Director of Campus Administration in fulfilling fiscal management for the Campus.

This is a temporary grant funded position contigent upon grant funding through June 2025.

This grant position will be eligible for participation in the Florida Retirement System (FRS) after 6 months of continuous employment.

Duties & Responsibilities

• Serves as the coordinator for the Campus Budget by ensuring departments are following the College's finance policies and procedures

• Researches and gathers information to ensure that enforcement of violations and inadequacies in accounts are addressed in a timely manner

• Prepares budget transfers

• Prepares budget reports for the Campus President and Deans

• Serves as Campus Liaison to Accounts Payable, Payroll, Central Accounting, and other District departments

• Prepares Agreement for Services, staffing reports and requisitions

• Maintains the Campus electronic organizational structure

• Assists Campus budget managers with budget modifications

• Supervises full-time and part-time personnel and student assistants as needed

• Performs other duties as assigned

Minimum Requirements

• Associates of Arts degree in related field from a regionally accredited institution and four (4) years of experience in related clerical work in a large office environment; or equivalent combination of experience and education

• All degrees must be from a regionally accredited institution

• Working knowledge of Microsoft Office applications and spreadsheets

• Possess good organizational and problem solving skills

• Possess excellent communication skills (both oral and written)

• Possess inner drive to provide initiatives

• Ability to work with minimal supervision

• Working knowledge or ability to proficiently learn the College's online student information system

• Knowledge of College policies and procedures pertaining to student services

• Ability to work effectively in a multi-cultural and multi-ethnic cultural environment with staff, faculty, and students

Preferences

Certain servicemembers and veterans, and the spouses and family members of such servicemembers and veterans, will receive preference and priority for this job vacancy. In addition, certain servicemembers may be eligible to receive waivers for postsecondary educational requirements outlined in this job vacancy and are encouraged to apply for the positions being filled.

Additional Requirements

The final candidate is to successfully complete a background screening and reference check process.

EQUAL ACCESS/EQUAL OPPORTUNITY

Miami Dade College is an equal access/equal opportunity institution which does not discriminate on the basis of sex, race, color, marital status, age, religion, national origin, disability, veteran's status, ethnicity, pregnancy, sexual orientation or genetic information.

To obtain more information about the College's equal access and equal opportunity policies, procedures and practices, please contact the College's Equity Officer: Cindy Lau Evans, Director, Office of Equal Opportunity Programs / ADA Coordinator / Title IX Coordinator, at (305) 237-2577 (Voice) or 711 (Relay Service). 11011 SW 104 St., Room 1102-1; Miami, FL 33176. EquityOff@mdc.edu