Office Specialist Opt. 2 (Keyboarding) (Ump)

Agency : Environmental Protection Agency

Closing Date/Time: 07/11/2024

Salary: Anticipated Starting Salary (Effective 7/1/24) $4,246 monthly; Full Range $4,246 - $5,701 monthly.

Job Type: Salaried

County: Sangamon

Number of Vacancies: 1

Plan/BU: RC028

This position is a union position; therefore, provisions of the relevant collective bargaining agreement/labor contract apply to the filling of this position.

All applicants who want to be considered for this position MUST apply electronically through the illinois.jobs2web.com website. State of Illinois employees should click the link near the top left to apply through the SuccessFactors employee career portal.

Applications submitted via email or any paper manner (mail, fax, hand delivery) will not be considered.

Posting Identification Number 39370

OFFICE SPECIALIST Opt. 2 (Keyboarding) (UMP)

• Please upload a copy of your official/unofficial transcripts for all degrees earned, and a copy of any applicable professional licenses you possess to the MY DOCUMENTS section of your application.

Note: The Illinois Environmental Protection Agency must verify and have proof of higher education and coursework (if applicable) for any degree earned before any offer can be extended.

• Answer all questions thoroughly-DO NOT STATE SEE RESUME*

Job Overview

The Illinois Environmental Protection Agency (IEPA) is seeking to hire an Office Specialist, Option 2 to serve as the Data Coordinator for the Bureau of Land, Leaking Underground Storage Tank Section. The successful candidate will perform complex, specialized para-professional/technical functions and data tracking all phases of the LUST program. The ideal candidate for this position will be organized, detailed and possess the ability to adapt to change in a collaborative, fast paced environment. The ideal candidate will also need to be able to communicate effectively verbally, electronically and in writing with both internal and external stakeholders.

The benefits of working at the Illinois EPA include a 37 ½ hour work week, a generous salary and benefits package (paid time off for vacation, sick or personal leave, holidays) pension and other retirement benefits, tuition reimbursement, and insurance eligibility on day one (medical, dental, vision, and life). We invite all qualified candidates to apply.

Essential Functions

30% 1. Serves as the Leaking Underground Storage Tank Section Data Coordinator, performing complex, specialized paraprofessional/technical functions in the administration of the Agency statewide Leaking Underground Storage Tank (LUST) Section for the Bureau of Land, Deputy Bureau Chief, Leaking UST Section, Section Manager's Office;

• Utilizes a personal computer to manage and maintain complex and specialized LUST program data including its design, implementation of forms, spreadsheets, queries, and reports to satisfy various information requests.

• Inputs, tracks and manages a variety of program data, project investigative and/or remediation status reports.

• Input new incidents with latitude-longitude and identify Justice 40 category of the incident using in-built Geographical Information System (GIS) map.

• Coordinates with project managers to ensure Notice of Release Letters (NRL) are issued to all owners/operators (O/O) of the new incidents.

25% 2. Manages and maintains data for LUST ensuring the documents are entered into the database and available for distribution;

• Coordinates with project managers to update site project information, ensuring data is identified, secured and maintained.

• Receives Pre-74 and heating oil forms, Non-LUST determination forms, recorded No Further Remediation (NFR) letters, NFR inspection reports, extension request and election to proceed as owner forms ensuring the forms are complete, date stamped and recorded.

• Produces mailouts and creates procedural processes for correspondence to owners/operators of LUST sites and their representatives for administrative purposes i.e. voidance of No Further Remediation Letters.

• Tracks data associated with existing NFR Letters, and corresponding inspections at sites with No Further Remediation Letters.

15% 3. Develops and implements program procedures to improve services and provide greater efficiency;

• Works with staff and Management to develop and implement protocols for consistent and timely entry of program data/reporting.

• Serves as liaison to Information Technology staff regarding database and website issues, improvements and updates.

• Evaluates databases and provides feedback/recommendations for revisions and changes, performs updates the system.

• Assists Manager with legislative and Freedom of Information Act (FOIA) requests and inquiries.

• Requests and establishes Land Pollution Control (LPC) numbers for new incidents.

Essential Functions

• Continued

15% 4. Responsible for tracking and distribution of all incoming reports;

• Maintains a list of all incoming regulatory required reports including 20-Day Reports, 45-Day Reports, Site Investigation Plans, Site Investigation Completion Reports, Corrective Action Plans and Corrective Action Completion Reports ensuring the information is entered into the database and available for distribution.

• Receives and maintains consultant(s) contact information.

• Distributes contact data and provides information as necessary to section staff.

10% 5. Serves as section special project liaison;

• Provides guidance and assists section staff in special LUST Program.

• BOL administrative function requests including providing backup on mail and letters.

• Attends staff meetings.

• Assesses and revises any procedures for interaction and coordination with LUST professional/technical staff and other BOL staff, identifies, secures and documents those changes.

05% 6. Performs other duties as assigned or required, which are reasonably within the scope of duties enumerated above.

Minimum Qualifications

1.Requires knowledge, skill, and mental development equivalent to two years of secretarial/business college and one year of office experience, or completion of high school and three years of office experience, or three years of independent business

experience.

Qualifying state employees, in the employee Upward Mobility Program, may complete combinations of specific proficiency tests and training programs leading to a certificate of proficiency in lieu of the stated requirements for this classification

2.Requires the ability to keyboard accurately at 30 words per minute.

Preferred Qualifications (In Order of Significance)

1.Prefers the ability to utilize a personal computer with knowledge of Microsoft Word, Access, Excel and mapping/locating software programs (ArcGIS, Swap and Google Earth) for determining longitude and latitude of locations.

2.Prefers ability to follow oral or written instructions.

3.Prefers extensive knowledge of office practices, procedures and programs.

4.Prefers extensive knowledge of composition, grammar, spelling and punctuation.

5.Prefers working knowledge of the logic of computer programs.

6.Prefers extensive knowledge of arithmetic computations.

7.Prefers ability to operate commonly used manual and automated office equipment and perform routine maintenance.

Conditions of Employment

1.Requires ability to pass a name-based background check.

Work Hours: 8:30 am

• 5:00 pm Monday

• Friday

Work Location: 1021 North Grand Avenue East, Springfield, IL 62702

Agency Contact:

Chris Steinkruger

Email: Christopher.E.Steinkruger@Illinois.gov

Phone #:217-558-1256

Posting Group: Office & Administrative Support

This title is within the Upward Mobility Program. General Program information can be found by clicking on the Upward Mobility Program link or for specific title information at UMP Title Descriptions. There are three categories of UMP titles: 1) certificate titles which require passing a written proficiency exam; 2) credential titles which require the possession of a specified college degree and/or licensure; and 3) dual titles for which a certificate may be earned by following either the certificate or credential pathway.

This position [DOES NOT] contain "Specialized Skills" (as that term is used in CBAs).

Agency Statement: The mission of the Illinois Environmental Protection Agency (IEPA) is to safeguard environmental quality, consistent with the social and economic needs of the State of Illinois, so as to protect health, welfare, property and the quality of life. IEPA works to safeguard the states natural resources from pollution to provide a healthy environment for its citizens. By partnering with businesses, local governments and citizens, IEPA is dedicated to continued protection of the air we breathe and our water and land resources.

The IEPA does not provide sponsorship for employment visa status (e.g. H-1B visa status). To be considered for permanent IEPA employment, applicants must be currently authorized to work in the United States on a full-time basis.

APPLICATION INSTRUCTIONS

Use the "Apply" button at the top right or bottom right of this posting to begin the application process.

If you are not already signed in, you will be prompted to do so.

State employees should sign in to the career portal for State of Illinois employees - a link is available at the top left of the Illinois.jobs2web.com homepage in the blue ribbon.

Non-State employees should log in on the using the "View Profile" link in the top right of the Illinois.jobs2web.com homepage in the blue ribbon. If you have never before signed in, you will be prompted to create an account.

If you have questions about how to apply, please see the following resources:

State employees: Log in to the career portal for State employees and review the Internal Candidate Application Job Aid

Non-State employees: on Illinois.jobs2web.com - click "Application Procedures" in the footer of every page of the website.

The main form of communication will be through email. Please check your "junk mail", "spam", or "other" folder for communication(s) regarding any submitted application(s). You may receive emails from the following addresses:

• donotreply@SIL-P1.ns2cloud.com
• systems@SIL-P1.ns2cloud.com

Nearest Major Market: Springfield