Office Specialist II - Agency Only

Department of Defense Veterans and Emergency Management

Job Class Code: 6550

Grade: 19 - Administrative Services

Salary: $42,078 - $60,611

Location: Augusta. ME

Opening Date: October 1, 2024

Closing Date: October 15, 2024

The Department of Defense Veterans and Emergency Management

Military Bureau is excited to hire for an Office Specialist II with our Directorate of Facilities Engineering in Augusta. This position provides administrative support. DVEM is seeking an administrative professional who is highly proficient in the Microsoft Office suite of software specifically Microsoft Excel. The selected individual will join as a contributing team member with other highly qualified staff and will fill the primary administrative role for the maintenance section.

Primary responsibilities include:

Employees of this class are expected to carry out assignments with minimal supervisory assistance:

• Complies with the requirements of State policies, including those concerning human resource components of security protocols of agency information security and confidentiality policies for state business purposes
• Independently compose, review, edit, and/or approve correspondence.
• Develop budgets, work programs, and cost analyses.
• Coordinate accounting and general operating activities; and assemble financial statements, evaluate work operations, and procure supplies
• Review, evaluate, and provide recommendations on program policies, procedures, rules, regulations, and legislative documents.
• Research federal grant programs, prepare applications, interpret and administer program requirements, and prepare the financial statements and expenditure reports.
• Develop and recommend new work methods and administrative policies/procedures to improve existing work practices

Skills or knowledge required:

• Required to pass federal background check to access NIPR program as a condition of employment.
• Knowledge of modern office practices to perform advanced administrative support tasks at the statewide level that are broad in scope or functionally diverse
• The ability to use independent judgment, initiative, and decision making on complex administrative matters.
• Working knowledge of Microsoft office programs and the use of excel, adobe acrobat, etc.

Minimum qualifications:

Training, education, or experience in administrative support work that demonstrates 1) competency in applying a proficient knowledge of modern office practices to perform advanced administrative support tasks at the statewide level that are broad in scope or functionally diverse, and 2) the ability to use independent judgment, initiative, and decision making on complex administrative matters. All positions in this classification assume the qualifications of: Office Assistant I, Office Assistant II, Office Associate I, Office Associate II and Office Specialist I.

Preference will be given to those applicants:

• Office management experience.
• Working knowledge of budgets.

Hourly Pay Scale:

• Step 1 - 18.76
• Step 2 - 19.76
• Step 3 - 20.75
• Step 4 - 21.81
• Step 5 - 22.90
• Step 6 - 24.02
• Step 7 - 24.98
• Step 8 - 25.99
• Step 9 - 27.03

Contact information:

Questions about this position should be directed to Kenneth Merrifield Kenneth.r.merrifield.nfg@army.mil

207-430-6335

Application Instructions:

Interested applicants need to apply online by selecting the "Apply for this opening" button along with uploading a cover letter, current resume, and copies of any transcripts or certifications you wish to have considered while evaluating your application. In order for us to properly determine if you meet the minimum qualifications for any posting, you must be sure your resume includes month and year for any experience listed along with the duties and responsibilities associated with each particular time period. Any experience that was not full-time employment should be identified as such.

If you require a paper application, please download and print one here https://www.maine.gov/bhr/state-jobs/application-process or contact our office at 207-623-6700. Paper applications for this posting should be submitted along with cover letter and resume before the closing date to Security & Employment Service Center, 45 Commerce Drive, Augusta, ME 04330 or faxed to 207-287-2018. Be sure title of the job you are applying for is included. Applications cannot be accepted after the posting closing date.

Benefits of working for the State of Maine:

No matter where you work across Maine state government, you find employees who embody our state motto-"Dirigo" or "I lead"-as they provide essential services to Mainers every day. We believe in supporting our workforce's health and wellbeing with a valuable total compensation package, including:

• Work-Life Fit- Rest is essential. Take time for yourself using 13 paid holidays, 12 days of sick leave, and 3+ weeks of vacation leave annually. Vacation leave accrual increases with years of service, and overtime-exempt employees receive personal leave.
• Health Insurance Coverage- The State of Maine pays 85%-95% of employee-only premiums ($11,196.96 - $12,514.32 annual value), depending on salary. Use this chart to find the premium costs for you and your family, including the percentage of dependent coverage paid by the State.
• Dental Insurance- The State of Maine pays 100% of employee-only dental premiums ($387.92 annual value).
• Retirement Plan- The State contributes the equivalent of 13.41% of the employee's pay towards the Maine Public Employees Retirement System (MainePERS) for MSEA, or 18.21% for Confidential employees.

State employees are eligible for an extensive and highly competitive benefits package, covering many aspects of wellness. Learn about additional wellness benefits for State employees from the Office of Employee Health and Wellness.

Note: Benefits may vary somewhat according to specific collective bargaining agreements and are prorated for anything less than full-time.

There's a job and then there's purposeful, transformative work. Our aim is to create a workplace where you can learn, grow, and continuously refine your skills. Applicants demonstrate job requirements in differing ways, and we appreciate that many skills and backgrounds can make people successful in this role.

As an Equal Opportunity employer, Maine State Government embraces a culture of respect and awareness. We are committed to creating a strong sense of belonging for all team members, and our process ensures an inclusive environment to applicants of all backgrounds including diverse race, color, sex, sexual orientation or gender identity, physical or mental disability, religion, age, ancestry, national origin, familial status or genetics.

If you're looking for a great next step, and want to feel good about what you do, we'd love to hear from you. Please note reasonable accommodations are provided to qualified individuals with disabilities upon request.

Thinking about applying?

Research shows that people from historically excluded communities tend to apply to jobs only when they check every box in the posting. If you're currently reading this and hesitating to apply for that reason, we encourage you to go for it! Let us know how your lived experience and passion set you apart.