Sorry, this job is no longer accepting applications. See below for more jobs that match what you’re looking for!

Office Specialist

Expired Job

Hayward Unified School District Hayward , CA 94542

Posted 3 months ago

Office Specialist


Hayward Unified School District

Date Posted:


Jackie Young
510-784-2600 72529

Number Openings: (At time of posting)

Not Specified

Length of Work Year:


  • 12 months per year

Employment Type:

Full Time

Application Deadline:
9/27/2018 5:00 PM Pacific


$26.27 - $29.00 on a five-step salary schedule

Date Posted:
9/20/2018 Application Deadline:
9/27/2018 5:00 PM Pacific Employment Type:

Full Time Length of Work Year:


  • 12 months per year Salary:

$26.27 - $29.00 on a five-step salary schedule Number Openings: (At time of posting)

Not Specified Contact: Jackie Young Email: Phone: 510-784-2600 72529

Job Description / Essential Elements: Print

HAYWARD UNIFIED SCHOOL DISTRICTCLASS TITLE: OFFICE SPECIALISTBASIC FUNCTION:Under the direction of an assigned supervisor, perform specialized secretarial and clerical support duties involving frequent and responsible public contacts requiring an understanding of a process or functional area at an assigned District office or program; greet and assist visitors; assist in assuring smooth and efficient office operations.REPRESENTATIVE DUTIES:ESSENTIAL DUTIES:Perform specialized secretarial and clerical support duties involving frequent and responsible public contacts requiring an understanding of a process or functional area at an assigned District office or program; assist in assuring smooth and efficient office operations.Compose correspondence independently or from oral instructions; type letters, reports, memoranda, contracts, legal documents, agendas, records, requisitions and other materials from straight copy, rough drafts or oral instructions, including materials of a confidential nature; review, proofread and verify accuracy of documents.Greet and assist visitors; initiate and receive telephone calls; screen and route calls; take and relay messages; explain office or program policies and procedures; provide technical information concerning policies and procedures of assigned program or office according to established guidelines; resolve issues as appropriate.Establish and maintain various office and departmental records and files; purge records and files in accordance with established procedures.Communicate with other departments, District staff and outside organizations regarding office operations, activities, policies and procedures and student information; prepare and coordinate administrative schedules and calendars; make travel arrangements as assigned.Input a wide variety of information into computerized database and generate a variety of reports and lists; assure the timely distribution and receipt of a variety of records and reports; request or provide information as necessary to assure completeness and accuracy; maintain rosters, schedules and activity calendars as assigned.Receive monies and make deposits in accordance with established procedures; maintain related financial records; monitor expenditures and budgets as assigned by the position; research and prepare purchase requisitions, requests for services, contract and hourly additional funding; submit appropriation transfers.

Receive employee absence calls from District sites; prepare related forms and lists; fill vacancies according to established procedures; notify sites that substitute workers have been assigned.Inventory, order, receive, store and distribute office and departmental supplies, materials and equipment; follow-up with vendors concerning missing or incorrect orders; tabulate, duplicate and forward invoices to appropriate departments. Receive equipment repair and work orders from school and District offices; prioritize and assign requests; process and route orders according to established procedures; maintain related records.Collect and compile information, documents and data from files and records to be included in reports and files; prepare graphic presentations and charts as requested.Operate a variety of office equipment including a copier, fax machine, calculator, typewriter and a computer; arrange for repairs of equipment as directed.Train and provide work direction and guidance to assigned staff; prepare time sheets and assist with recording and computing employee time sheets.OTHER DUTIES:Assist in monitoring workload and in determining work priorities; orient new hires and answer procedural questions.Assist in the organization of in-service trainings for District staff; prepare related materials.Take, transcribe and distribute minutes of meetings as directed.Provide clerical assistance to other departments and secretarial staff as necessary.Perform other duties, related to the job, as assigned.KNOWLEDGE AND ABILITIES:KNOWLEDGE OF:Modern office practices, procedures and equipment. Operation of a computer and assigned software.

Record-keeping and filing techniques. Telephone techniques and etiquette. Report preparation techniques.Correct English usage, grammar, spelling, punctuation and vocabulary.

Interpersonal skills using tact, patience and courtesy. Applicable laws, codes, rules and regulations related to assigned activities.Oral and written communication skills.Basic budgeting practices regarding monitoring and control.District organization, operations, policies and objectives.Basic math.ABILITY TO:Perform specialized secretarial and clerical support duties.Communicate effectively with students, parents, staff and administration.Interpret and explain applicable laws, codes, rules, regulations, policies and procedures.Answer telephones and greet the public courteously.Maintain records and files.Compose correspondence and written materials independently.Compile, assemble, verify and prepare data for records and reports.Understand and follow oral and written directions. Establish and maintain cooperative and effective working relationships with others.

Meet schedules and time lines. Plan and organize work.Type at 50 words per minute from clear copy.Determine appropriate action within clearly defined guidelines.Add, subtract, multiply and divide quickly and accurately.Operate a variety of office equipment including a computer and assigned software.Work independently with little direction. Complete work with many interruptions.EDUCATION AND EXPERIENCE:Any combination equivalent to: graduation from high school and two years of responsible clerical experience involving public contact.WORKING CONDITIONS:ENVIRONMENT:Office environment.Constant interruptions.PHYSICAL DEMANDS:Dexterity of hands and fingers to operate a computer keyboard.Seeing to read a variety of materials.Hearing and speaking to exchange information in person and on the telephone.Sitting for extended periods of time.Bending at the waist, kneeling or crouching to file materials.

Requirements for Applying

Requirements for Applying


Back To Search Results Page

See if you are a match!

See how well your resume matches up to this job - upload your resume now.

Find your dream job anywhere
with the LiveCareer app.
Download the
LiveCareer app and find
your dream job anywhere

Boost your job search productivity with our
free Chrome Extension!

lc_apply_tool GET EXTENSION

Similar Jobs

Want to see jobs matched to your resume? Upload One Now! Remove
Office Manager III Multi Office

H&R Block, Inc.

Posted 3 weeks ago

VIEW JOBS 10/30/2018 12:00:00 AM 2019-01-28T00:00 Job Description Office Manager III - Multi-Unit Are you… * A driven retail manager with exceptional leadership skills and ability to manage multiple store locations? * Energized by the opportunity to solve problems, and lead teams to do the same? * Interested in investing your time working for six months of the year, leaving you free for the remainder of the year to pursue other interests? If so, then we are interested in learning more about you! The opportunity… H&R Block, the world's leader in tax preparation services,1 is looking for experienced people leaders to manage multiple office locations, and the fabulous teams of people that work within them, to accelerate our seasonal tax business. We also offer career progression to other seasonal and year-round roles to those with an interest and drive to continue advancing! Leverage your leadership skills to: * Manage office staffing, operations, and logistics for multiple tax offices * Coach and lead the teams to deliver outstanding client service and exceed targeted goals * Grow the business through developing local partnerships, managing office community involvement, and modeling and coaching sales and new client growth tactics * Assist in the development and execution of office-level business plans * Assist in recruiting and interviewing tax office associates Minimum Qualifications What you'll bring to the team… * Bachelor's degree in Business or related field preferred (or equivalent combination of education & experience) * 3+ years of prior retail supervisor or related experience (multi-unit experience preferred) * Prior experience as an Office Manager or Tax Professional experience preferred * Leadership, supervisory, and coaching skills to guide and inspire associates to achieve high goals * Demonstrated aptitude for business plan execution and desire to grow the business * Successful completion of the H&R Block Tax Knowledge Assessment or Income Tax Course² (if preparing returns) * Annual completion of 18-hour continuing education and ability to meet all other IRS and applicable state requirements (if preparing returns) * Bilingual Spanish speaking skills are a big plus, but not required Apply today using any device at > Tax Office Jobs H&R Block is an equal opportunity employer. 1 Based on annual revenues for sales of tax preparation products and services. H&R Block, Inc. Hayward CA

Office Specialist

Expired Job

Hayward Unified School District