Description Announcement: ODOT18-2595ocOffice Specialist 2Region 1 Highway Maintenance DivisionClackamasODOT's District 2B office, located in Clackamas, is recruiting an office specialist to provide clerical and support services to the district manager, assistant district manager, district office coordinator and field crews.
We are looking for a team player with outstanding communication skills.
This person must be highly organized and possess a thorough knowledge of clerical practices such as processing letters, directing mail, handling reports, maintaining data logs and providing excellent customer service in person and via telephone.We invite members of all diverse communities to join our workforce as we endeavor to best serve Oregonians from every background.
ODOT values diversity and inclusion because they are good for Oregon.
We believe that by welcoming differences, encouraging new ideas and views, listening to and learning from each other, and providing opportunities for professional enrichment we are better able to serve those around us.
We thank you for considering this employment opportunity.Additional Details:
This position is represented by the Service Employees International Union (SEIU/OPEU). Duties & Responsibilities Operate a multi-line phone system and screen/route calls appropriately.Greet and direct visitors.Respond to general questions/complaints related to highway operations and ODOT employees.Operate state radio during emergencies.Receive reports of signal malfunctions and request appropriate maintenance responses.Maintain conference room schedule and take meeting minutes.Type, proofread and edit correspondence.Maintain filing systems, manuals and fleet records/reports.Sort and distribute mail.Prepare electronic notifications of serious accident reports.Order supplies/equipment and maintain a thorough knowledge of the ODOT accounting system (TEAMS).Prepare and review timesheets.Compile and distribute reports on SAIF claims and act as the crew's safety representative on a rotational basis.
Qualifications, Required & Requested Skills Minimum Qualifications:
Two years of general clerical experience, one year of which included typing, word processing, or other experience generating documents.OR An associate's degree in office occupations or office technology.OR Graduation from a private school of business with a certificate in office occupations or office technology and one year of general clerical experience.College courses in office occupations or office technology will substitute for the required experience on a year-for-year basis.Desired Attributes/Application Scoring Criteria: In addition to your related work experience and education, we will use the attributes below to determine whom to interview.
You are not required to have all of these attributes, but please make sure that the ones you do have are clearly demonstrated in your application materials.
Your application materials may be graded on spelling, grammar, punctuation, and presentation.General understanding of the highway maintenance business line.Ability to successfully handle adversarial situations.Working Conditions:Office hours are 7 a.m.
to 4 p.m., Monday through Friday.Occasional overtime.Exposure to adversarial situations.Must be able to work odd hours and weekends during emergency situations.Occasional exposure to inclement weather.
Additional Information Instructions:We appreciate your interest in this position.
To apply, please follow these steps.Complete the application.
We will not accept a resume or position description in place of a completed application.
There is no need to attach a resume to your application.
Because of the volume of applications we receive, we do not review any attachments that we do not ask for.The work experience and/or education section of your application must clearly demonstrate how you meet all of the minimum and special qualifications listed above.
If it does not, we are required to disqualify it.Complete the supplemental questions.Caution: If you fail to follow these instructions, we will have to disqualify your application.
We cannot consider incomplete or late applications.Pre-employment Checks:We will conduct criminal background checks on final candidates including current ODOT employees.
All applicants are subject to additional pre-employment check(s) such as driver license, LEDS (Law Enforcement Data System), and/or education verification as required for the position.Veteran's Points:Eligible veterans who meet the qualifications will be given veterans' preference.
To receive preference, veterans must attach appropriate documentation as outlined by the Department of Administrative Services at the following website:Veterans Resources.Please title your DD214 like this, "[Your Last Name] DD214" and your disability letter "[Your Last Name] Disability Letter." Veterans may also call the Oregon Department of Veterans' Affairs at .Note: DD214 member 1 copies do not contain character of service and cannot be used to verify veterans' preference eligibility.
Please attach DD214 member 2 or 4.Work Authorization:ODOT does not offer VISA sponsorships.
Within three days of hire, successful candidates will be required to complete the US Department of Homeland Security's I-9 form confirming authorization to work in the United States.Questions and Application Support:For questions about the job announcement, call .For technical help with your login or online application issues, call from 6:00 a.m.
to 5:00 p.m.
If you leave a voicemail message, it may take up to 24 hours to receive a response.
If you do not receive a response after 24 hours, you can email Technical Support . We encourage you to print or save a PDF copy of your application.Human Resources/Recruitment, MS12355 Capitol St NESalem OR 97301-3871Fax 503-986-3895ODOT is an Equal Employment Opportunity and Affirmative Action Employer.
We do not discriminate on the basis of race, religion, color, sex, age, national origin, disability, sexual orientation or any other class protected by state or federal laws in admission or access to our programs, services, activities, hiring, and employment practices.
Applicants with a disability may request a reasonable accommodation during the application process.
For questions, concerns, or complaints regarding EEO/AA/ADA, contact the employee civil rights and diversity manager at (1-877-EEO-ODOT). This information can be made available in an alternative format by contacting ODOT Recruitment at . Oregon Relay Service can be reached by calling 7-1-1.#LI-DNP Core benefits
Medical, vision and dental insurance
Comprehensive medical, dental and visionplans for the employee and qualified family members$5,000 in employee basic life insurance
Membership in the Public Employees Retirement System (PERS)/Oregon Public Service Retirement Plan (OPSRP)Employer paid defined benefit and definedcontribution programsEffective November 1, 2016, SEIU represented employees who are Public Employee Retirement System (PERS) participating members will have their base salary increased by 6.95%. Upon becoming a PERS participating member, SEIU employees pay the employee 6% contribution to PERS.Paid leaves and other benefits
Sick leave earned at the rate of 8 hours per a month with no maximum accumulation
Vacation leave earned at a minimum rate of 8 hours per month with accrual rate increases at 5-year increments24 hours personal leave earned each fiscal year
Tenpaid holidays a year
The state also provides access to an innovative Employee Assistance Program that offers work-life counseling, along with homeowner, legal and family resources.Optional benefits
Term life (employee, spouse or domestic partner, and dependents
Long-term and short-term disability
Accidental Death and DismembermentLong-term care (self and eligible family members)Flexible spending accounts
Option to enroll in the OregonSavingsGrowth Plan, a deferred compensation program offering a wide variety of investment options.The following information describes typical benefits available for employees.Actual benefits received may differ byposition or branch of government or be prorated forother than full time work.
01 Which of the following best describes your highest related level of education?
High School Diploma or Equivalent Some College Coursework, No Degree Received Associate's Degree Associate's Degree and additional coursework Bachelor's Degree Bachelor's Degree and additional coursework Master's Degree Master's Degree and additional coursework Doctorate Degree Doctorate Degree and additional coursework None of the Above 02 If you selected "Some College Coursework, No Degree Received" or "degree and additional coursework" in question 1, how many credit hours have you completed?
Select the Quarter/Semester hours that best describe your completed coursework.
If you did not, select N/A.
N/A 4 Quarter hours/3 Semester hours 8 Quarter hours/5 Semester hours 12 Quarter hours/8 Semester hours 16 Quarter hours/11 Semester hours 20 Quarter hours/13 Semester hours 24 Quarter hours/16 Semester hours 28 Quarter hours/19 Semester hours 32 Quarter hours/21 Semester hours 36 Quarter hours/24 Semester hours 40 Quarter hours/27 Semester hours 44 Quarter hours/29 Semester hours 45-68 Quarter hours /30-45 Semester hours 69-95 Quarter hours /46-63 Semester hours 96-143 Quarter hours /64-95 Semester hours 144-191 Quarter hours /96-127 Semester hours 192-239 Quarter hours /128-159 Semester hours 240 or more Quarter hours /160 or more Semester hours 03 If you selected "Some College Coursework, No Degree Received" or "degree with additional coursework" in question 1, please identify the focus of your coursework.
If you did not, enter N/A.
04 Which of the following best describes the focus of your degree?
Office Occupations Office Technology Other Related Education My education is not related I do not have a degree 05 If you selected "Other Related Education" in question 4, please identify the focus of your coursework.
If you did not, enter N/A.
06 Which of the following best describes your general clerical experience?
NOTE: If you have part-time work experience, please select the answer that is equivalent to full time less than 6 months 6 to 11 months 12 to 17 months 18 to 23 months 2 years 3 years 4 years 5 years 6 years 7 years 8 years 9 years 10 years or above None of the above 07 Based on your answer to question 6, which of the following best describes your experience that includes typing, word processing or other generation of documents?
less than 6 months 6 to 11 months 12 to 17 months 18 to 23 months 2 years 3 years 4 years 5 years 6 years 7 years 8 years 9 years 10 years or more None of the above 08 Do you have a certificate in Office Occupations or Office Technology?
Yes No 09 Please explain your understanding of the highway maintenance business line at ODOT and the job functions you will be performing.
10 A citizen has called in and has a complaint about road work.
They state that they were stuck in traffic for 30 minutes.
How would you address the citizen complaint?
11 Are you eligible to work in the United States without a Visa sponsorship (e.g., H-1B, Visa status)? Applicants must be authorized to work in the United States.
Applicants who require VISA sponsorship will not be considered at this time.
Yes No 12 Where did you hear about this job?
Check all that apply.
I'm an ODOT employee/internal ODOTJobs.com State of Oregon job page website (oregonjobs.org) Bus or truck ad Facebook LinkedIn Indeed.com Twitter Other social media AASHTO website (American Association of State Highway Transportation Officials) Printed publication or newspaper Job fair or career event Friend or family/word of mouth ODOT or other state employee Radio ad Email blast (GovDelivery, ODOT recruiter, NEOGOV, etc.) Professional association job board College job board Diversityjobs.com Other website Other 13 Specifically, in which website, printed publication, job fair/career event, radio station, social media site, etc.
did you hear about this job?
Did you see an ad for ODOTJobs.com on a bus or truck?
If so, where did you see it?
- Required Question Apply for Job Now