Office Specialist 2, Correctional Rehabilitation (Salem)

Initial Posting Date:

04/18/2024

Application Deadline:

05/01/2024

Agency:

Department of Corrections

Salary Range:

$3,830 - $5,014

Position Type:

Employee

Position Title:

Office Specialist 2, Correctional Rehabilitation (Salem)

Job Description:

Office Specialist 2, Correctional Rehabilitation

Oregon State Penitentiary (Salem)

Oregon Department of Corrections

Are you looking to join a team of passionate professionals? Apply today and begin your career as an Office Specialist. This exciting employment opportunity is with the Oregon Department of Corrections at Oregon State Penitentiary (OSP) in Salem, Oregon. All interested parties are encouraged to apply. This recruitment maybe used to fill future vacancies.

The Oregon Department of Corrections (ODOC) seeks to employ career-oriented candidates and offers employment opportunities in a wide variety of challenging occupations. ODOC's mission is to promote public safety by holding offenders accountable for their actions and reducing the risk of future criminal behavior.

These positions are represented by Association of Oregon Corrections Employees (AOCE). These positions may be eligible for Police & Fire (P&F) benefits through Public Employees Retirement System (PERS), as defined by statute.

Duties

The primary function of this position is to provide essential support services to the Correctional Rehabilitation section of the Oregon State Penitentiary, specifically the Correctional Counselors and Correctional Rehabilitation Manager. This position is responsible for general office support functions including word processing, scheduling meetings, managing calendars, data entry of confidential information, extensive filing of documents, creating documents, and special projects as needed. This position coordinates with county courts, Department of Justice, Department of Human Services, Child Welfare, special housing units, and other community stakeholders to interpret court documents and schedule telephonic appointments.

Minimum Qualifications

Your application materials will be reviewed to verify that you have:

• Two (2) years of general clerical experience that includes keyboarding, word processing, or other experience generating documents; OR
• An associate degree in any field; OR
• An equivalent combination of education and experience.

Desired Attributes

• Customer Service for a variety of stakeholders

• Managing calendars for scheduled calls and conference room

• Tracking delivery notifications

• Distributing documents

• Filing and tracking information for monthly data collection

• Sorting and distributing mail

• Obtaining required signature approvals

• Strong communication skills (verbal and written)

• Scheduling professional legal calls, court hearings and psychiatric evaluations

• Receiving, evaluating documentation, and scheduling or denning calls

• Managing and working with confidential information

• Preparing a variety of reports, memos, different types of correspondence (proofreads documents for general clarity, punctuation, grammar, spelling, capitalization and typographical errors)

• Updating and maintaining office manuals

• Ability to work with adults in custody

• Interpret and apply statutes, rules, regulations, policies, procedures, and guidelines

Preferred Skills

• Experience working in a law enforcement or correctional environment

• Certified in CJIS/LEDS (Criminal Justice Information System/Law Enforcement Data System)

How to Apply

• In the Job History section of your online Workday application clearly describe your experience as it relates to the minimum and general knowledge requirements and requested skills.

• Please submit a cover letter (no more than 2 pages), outlining why you are interested in this position and how your experience meets the desired attributes.

Working Conditions

This position is located inside the Oregon State Penitentiary and works in close contact with adults in custody in the institution setting and may be exposed to hostile situations or incidents. You will be working with computers for an extended period. You will work as a member of an office team where conversations and paperwork of a sensitive nature are generated and will be required to keep this information confidential.

Requirements for Employment

You must be able to pass a Criminal Justice Information Systems (CJIS) fingerprint-based background check and maintain CJIS eligibility. Due to CJIS requirements related to system access, the following convictions are likely to result in being disqualified for this position: felony convictions, computer theft, identify theft and fraud. CJIS clearance is done at the conditional job offer.

The Selection Process

• We expect to

• Initial review of minimum qualifications, knowledge, and skills.

• Consideration of top candidates

• Recruitment will review and refer the top candidates to the hiring manager.

• There will be interviews and/or testing to determine the best candidates for a position.

• Background check and reference checks

• All finalists must pass a thorough a criminal record check and reference check.

Benefits

The salary range listed above is for non-PERS qualifying applicants. PERS qualifying applicants may be eligible for an adjusted range. The State of Oregon provides a generous benefit package, which includes family health and dental insurance, optional short and long-term disability and term life insurance - all of which can be tailored to individual needs. Also provided are fully paid retirement program, modest life insurance policy, paid holidays, vacation and sick leave. Position may be eligible for Police & Fire (P&F) benefits through Public Employees Retirement System (PERS), as defined by statute.

Additional Information:

IMPORTANT: Please monitor your Workday and email accounts. You may be asked to submit additional information after initial application.

Equity, Diversity, Inclusion, and Belonging (EDI&B) is embedded in the Department of Corrections core values. The department strives to be a model employer committed to promoting diversity, equity, inclusion, and belonging. Ensuring legal compliance, efficiency, and exceeding expectations to deliver the best public services.

We are proud to be an Equal Opportunity Employer. We evaluate qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran or protected veteran status, genetic information and other legally protected characteristics. Additional information can be found from The U.S. Equal Employment Opportunity Commission (EEOC) Know Your Rights (eeoc.gov)

ODOC is responsible for complying with the Federal Prison Rape Elimination Act (PREA 42 U.S.C. 1997). PREA prohibits the Oregon Department of Corrections from hiring, promoting, or contracting with anyone (that will have direct contact with residents) who has engaged in, been convicted of, or been civilly or administratively adjudicated for engaging in sexual abuse in confinement settings. For more information regarding PREA please visit: United States Department of Justice.

Veterans' Preference

Under Oregon Law, qualifying veterans may apply for veterans' preference. Review our veterans' preference page for details about eligibility. Please note - if you checked you are a veteran, you will be asked to upload your documents later in the application process, after you have applied.

Questions

If you have questions about the position, please contact the recruiter, Maria Arellano and reference number: REQ-154294.

The fine print:

• Warning! The system will timeout after 15 minutes of inactivity. You must submit your application after you begin the process - you cannot save your progress and come back to it later.

• Workday performs weekly maintenance Friday evenings, and the system may be down for several hours. Please plan accordingly.

• This applicant list may be used to fill future vacancies.

• We may also use other factors to help us decide who will move forward, such as your related work experience, education, and overall professionalism of your application materials.

• Do not attach extra documents. We will only review documents requested in the posting.

• ODOC does not offer visa sponsorship. Within three days of hire, applicants will be required to complete an I-9 and confirm authorization to work in the United States.

• This announcement is intended as a general descriptive recruitment guide and is subject to change. It does not constitute either an expressed or implied contract.

• Application information may be used throughout the entire selection process. This process is subject to change without notice. The pay and benefits on all announcements may change without notice.