Office Services Specialist

Title: Office Services Specialist

State Role Title: Administrative and Office Specialist II

Hiring Range: $28,759- $36,359

Pay Band: 2

Agency: Virginia Department of Health

Location: CENT SHEN-ROCKNGHM/HARRIS

Agency Website: VDH.VIRGINIA.GOV

Recruitment Type: General Public - G

Job Duties

Utilizing established policies and procedures, provides program and office support to a work unit including general office administrative support. Characteristic duties may include routine office and administrative responsibilities, scheduling meetings, data entry, routine transactions, preparing correspondence, maintaining records, ordering supplies, and answering questions regarding program services offered.

The incumbent typically services as the first point of contact for a program or work unit and directs inquires to the appropriate office, division, or resource, and explains established procedures and practices. May be responsible for maintaining timesheets and entering time/leave taken into timekeeping/payroll system for assigned program area.

Minimum Qualifications

Knowledge of office principles and practices

Working knowledge of word processing and spreadsheet software applications

Ability to interpret and follow established procedures and guidelines

Ability to communicate effectively with internal and external customers, verbally and in writing

Considerable skill in the operation of standard office equipment

Additional Considerations

Experience in an office setting

Special Instructions

You will be provided a confirmation of receipt when your application and/or résumé is submitted successfully. Please refer to "Your Application" in your account to check the status of your application for this position.

VDH accepts only on-line applications. Faxed, mailed, or e-mailed applications will not be considered.

Applications are accepted until 11:55 p.m. on the job closing date. Applications and/or resumes should include

relevant work history which indicates your qualifications for this position.

Employment is contingent upon satisfactory results of a state and federal criminal history background check

and the Department of Social Service's Child Abuse and Neglect Central Registry check, U.S. HHSIG Exclusion

List check, employment reference check and E-Verify. Other financial, credit, driving, background checks or

completion of Statement of Economic Interests may be required for certain positions.

It is the policy of the Commonwealth and VDH that all aspects of human resource management be conducted

without regard to race (or traits historically associated with race including hair texture, hair type, and

protective hairstyles such as braids, locks, and twists); sex; color; national origin; religion; sexual orientation;

gender identity or expression; age; veteran status; political affiliation; disability; genetic information; and

pregnancy, childbirth, or related medical conditions. VDH employees have a shared Code of Ethics, which can

be found in the bottom banner of our website: www.vdh.virginia.gov.

If you have been affected by DHRM Policy 1.30 layoff and possess a valid Interagency Placement Screening

Form (Yellow Card) or a Preferential Hiring Form (Blue Card), you must submit the card before the closing date

for this position. The Card may be submitted with the state application as an attachment.

Contact Information

Name: Angie Mueller

Phone: 540-332-7830

Email: angie.mueller@vdh.virginia.gov

In support of the Commonwealth's commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly COD) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS/DBVI to get their AHP Letter. Requesting an AHP Letter can be found at AHP Letter or by calling DARS at 800-552-5019.

Note: Applicants who received a Certificate of Disability from DARS or DBVI dated between April 1, 2022- February 29, 2024, can still use that COD as applicable documentation for the Alternative Hiring Process.